Key West International Airport Noise Insulation Program

Group 3

Volume 1 of 4 Bidding and Contract Requirements

Prepared for:

THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS

Michelle Lincoln, District 2 Mayor David Rice, District 4 Mayor Pro Tem Craig Cates, District 1 Commissioner Jim Scholl, District 3 Commissioner Holly Merrill Raschein, District 5 Commissioner

Prepared by:

Jacobs Project Management Co.

7108 Fairway Drive, Suite 170 Palm Beach Gardens, FL 33418

In Association with:

Deborah Murphy Lagos & Associates, LLC The Sun Group, Inc.

Jones & Conde, LLC

AirQuest Environmental, Inc.

February 2026

Group 2

TABLE OF CONTENTS

TABLE OF CONTENTS - VOLUME 1 of 4

BID & CONTRACT REQUIREMENTS

Division I – Bid Documents

Division II - Contract

Division III - General Provisions

Division IV - Special Provisions

DIVISION I

BID DOCUMENTS

DIVISION I

BID DOCUMENTS

SECTION A - NOTICE OF REQUEST FOR COMPETITIVE SOLICITATIONS ....................... I-1

SECTION B - INSTRUCTIONS TO BIDDERS ......................................................................... I-3

SECTION C - PROPOSAL AND SCHEDULE OF BID ITEMS ................................................I-13

ATTACHMENT “A” – SCHEDULE OF BID ITEMS .........................................I-17

SECTION D - BID BOND ........................................................................................................I-18

SECTION E - DRUG-FREE WORK PLACE ...........................................................................I-19

SECTION F - PRIME BIDDER’S MINIMUM REQUIREMENTS AND STATEMENT OF

QUALIFICATIONS ..........................................................................................I-20

SECTION G - DISCLOSURE OF LOBBYING ACTIVITIES ....................................................I-29

SECTION H - ACKNOWLEDGMENT OF RECEIPT OF ADDENDA ......................................I-30

SECTION I - DISADVANTAGED BUSINESS ENTERPRISE PROGRAM ..............................I-31

ATTACHMENT “1” – DBE ASSURANCE FORM ...........................................I-32

ATTACHMENT “2” – LETTER OF INTENT ....................................................I-33

SECTION J - BIDDER’S AFFIDAVIT IN COMPLIANCE WITH THE FLORIDA TRENCH

SAFETY ACT ..................................................................................................I-34

SECTION K - PUBLIC ENTITY CRIME STATEMENT ............................................................I-36

SECTION L - SWORN STATEMENT UNDER ORDINANCE NO. 10-1990

MONROE COUNTY, FLORIDA ETHICS CLAUSE ..........................................I-37

SECTION M - FEDERAL WAGES DECISION (DAVIS BACON) ............................................I-38

SECTION N - CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY, AND VOLUNTARY EXCLUSION - 49 CFR PART 29 ............I-43

SECTION O - NON-COLLUSION AFFIDAVIT ........................................................................I-44

SECTION P – LIST OF SUBCONTRACTORS AND MANUFACTURERS .............................I-46

SECTION Q – VENDOR CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS ...............................................................I-48

SECTION R – CERTIFICATE OF COMPLIANCE WITH BUY AMERICAN PREFERENCE ...I-50

SECTION S – CERTIFICATE OF OFFEROR/BIDDER RE TAX DELINQUENCY AND FELONY

CONVICTIONS ................................................................................................I-52

SECTION T – AFFADAVIT ATTESTING TO NON-COERCIVE CONDUCT FOR LABOR OR

SERVICES.......................................................................................................I-53

SECTION U – INSURANCE AGENT’S STATEMENT / BIDDER’S STATEMENT ON

INSURANCE ...................................................................................................I-54

APPENDIX A – ELECTRONIC BID FORM .............................................................................I-55

BID DOCUMENTS I-1

SECTION A

NOTICE OF REQUEST FOR COMPETITIVE SOLICITATIONS

NOTICE IS HEREBY GIVEN that on Thursday, March 26, 2026, at 3:00 P.M., the Monroe County Purchasing Office will receive and open sealed responses for the following:

KEY WEST INTERNATIONAL AIRPORT

NOISE INSULATION PROGRAM GROUP 3

Monroe County, Florida

Pursuant to F.S. § 50.0211(3)(a), all published competitive solicitation notices can be viewed at: www.floridapublicnotices.com, a searchable Statewide repository for all published legal notices. Requirements for submission and the selection criteria may be requested from the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids. The Public Record is available upon request.

A MANDATORY PRE-BID CONFERENCE AND SITE VISIT: will be held on March 5, 2026, at 8:30 A.M. at the Harvey Government Center, Second Floor County Commission Chambers, 1200 Truman Avenue, Key West, Florida 33040.

Monroe County Purchasing Department receives bids via the Bonfire electronic bidding platform. Please do not e m a i l , mail, or attempt to deliver in person any sealed bids.

Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted.

The Monroe County Purchasing Department hereby directs that bids be submitted via the Bonfire electronic bidding platform at https://monroecounty-fl.bonfirehub.com, no later than 3:00 P.M .

on Thursday, March 26, 2026. There is no cost to the bidder to use the Bonfire platform.

Please do no t submit your confidential financial information as part of your proposal. There are separate uploads for each set of documents, including confidential financial information. All proposals will be made public on the platform after an intended decision or 30 days, whichever is earlier, unless the bids/proposals are rejected in accordance with F.S. 119.071. If your proposal document includes financial information, that information will not be considered confidential and will be available and viewable to the public in accordance with public records law.

The bid opening for this solicitation will be held virtually, via the internet, at 3 : 0 0 P . M . , on Thursday, March 26, 2026. You may call in by phone or internet using the following:

Join Zoom Meeting https://mcbocc.zoom.us/j/4509326156 Meeting ID: 4509326156

One tap mobile:

+16465189805,,4509326156# US (New York) +16699006833,,4509326156# US (San Jose)

Dial by your location:

+1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose) http://www.floridapublicnotices.com/ https://monroecounty-fl.bonfirehub.com/ https://monroecounty-fl.bonfirehub.com/ http://www.monroecounty-fl.gov/BonfireBids https://monroecounty-fl.bonfirehub.com/

BID DOCUMENTS I-2

Publication Dates:

Keys Citizen: Sat., 02-07-2026 Keys Weekly: Thur., 02-12-2026 News Barometer: Fri., 02-13-2026

BID DOCUMENTS I-3

SECTION B

INSTRUCTIONS TO BIDDERS

PRE-BID CONFERENCE AND SITE VISIT:

PRE-BID CONFERENCE AND SITE VISIT: A mandatory Pre-Bid Conference will be held on Thursday, March 5, 2026, at 8:30 A.M. at the Harvey Government Center, Second Floor County Commission Chambers, 1200 Truman Avenue, Key West, Florida 33040.

All prospective Bidders are required to attend the Pre-Bid Conference and Site Visit. Failure to attend this Pre-Bid Conference will result in disqualification of any submitted bid. Although not required, subcontractors and material suppliers are encouraged to attend the Pre-Bid Conference and Site Visit.

Representatives of the Sponsor and the NIP Program Manager will be present to discuss the Project. Questions relating to the Bid Documents will be answered at that time. The NIP Program Manager will transmit to all plan holders and prospective Bidders of Record a summary of the conference and such Addenda as the NIP Program Manager considers necessary in response to questions arising at the meeting.

A Site Visit of several “representative” Properties will immediately follow the Pre-Bid Conference.

If Bidders seek to visit any particular address, a request should be made in writing. Each Bidder is required to attend the Site Visit to gather data and conduct such explorations and tests as each Bidder deems necessary for submission of a Bid. This will be the only time access to the properties will be provided.

For additional information concerning the Pre-Bid Conference or to request access to a particular address, please contact Deborah Murphy Lagos, Airport Noise Program Coordinator, via email at deborah.murphy.lagos@gmail.com.

CONTENTS OF CONTRACT DOCUMENTS:

Proposal forms are contained in these Contract Documents.

1. EXAMINATION OF CONTRACT DOCUMENTS AND SITE OF WORK:

The Bidder shall examine carefully the site of the work and the Contract Documents, and he/she shall investigate and satisfy himself/herself as to the conditions to be encountered, as to the character, quality and quantity of work to be performed and materials to be furnished and as to the requirements of the Contract. Bidders shall familiarize themselves with all federal and state laws, local ordinances, and regulations which may in any manner affect the work or its prosecution. The filing of a Proposal shall be presumptive evidence that the Bidder has complied with these requirements.

2. INTERPRETATION, CLARIFICATIONS, AND ADDENDA:

If any person contemplating submitting a Bid for the proposed contract is in doubt as to the meaning of any part of the proposed Contract Documents, he/she may submit a written request

BID DOCUMENTS I-4

for an interpretation of the proposed documents to Deborah Murphy Lagos, Airport Noise Program Coordinator, via email at deborah.murphy.lagos@gmail.com. No oral interpretations will be made to any Bidder/Respondent as to the meaning of the contract documents. Any inquiry or request for interpretation received ten (10) business days prior to the date fixed for opening of responses will be given consideration. A summary of questions received, and answers provided will be made in writing in the form of an addendum and, if issued, shall be posted on the County’s electronic bidding platform and a notification will be furnished to all known prospective Respondents listed as plan holders no later than 5 days prior to the established response opening date (not counting the day of the opening). It shall be the Respondents’ sole responsibility thereafter to download the Addendum. Each Respondent shall acknowledge receipt of such Addenda in the space provided therefore in the proposal form. In case any Respondent fails to acknowledge receipt of such Addenda or Addendum, his/her proposal will nevertheless be construed as though it had been received and acknowledged and the submission of his/her proposal will constitute acknowledgment of the receipt of same. All Addenda are a part of the Bid Documents, and each Respondent will be bound by such Addenda, whether or not received by the Bidder. It is the responsibility of each Respondent to verify that he/she has received all Addenda issued before proposals are opened.

3. ADDENDA:

Any Addenda issued during the preparation of bids shall be included in the Proposal and shall become a part of the Contract Documents. Subcontractor’s attention must be called to these changes as well as to the effect Addenda may have on their work.

4. PREPARATION OF PROPOSAL:

Proposals shall be submitted on the Proposal Form contained in these Contract Documents. Each blank space in the Proposal Form shall be filled in correctly and the Bidder shall state the price for which he/she proposes to do the work written in ink. The Bidder will be responsible for all errors or omissions in his/her Proposal. Each Bidder shall sign his/her Proposal correctly in ink. If the Bidder is an individual, his/her name and post office address must be shown. If a firm or partnership, the name and post office address of each member of the firm or partnership must be shown. If a corporation, the Proposal must designate the state under the laws of which the corporation is chartered, the names, titles and business addresses of its officers and the one signing the Proposal as agent of the firm or corporation must furnish legal evidence that he/she has authority to such signature and that such signature is binding upon the firm or corporation.

On the Proposal Form (Schedule of Bid Item sheets), the Bidder shall complete all lines in the schedule with figures. Leaving blanks or filling in zeros will result in the Bid being considered unresponsive. In the Unit Price Item table, the Bidder shall write in a unit price and in figures the product (extension) of the unit price and quantity in the appropriate column for each Bid Item exclusive of those items for which a fixed contract unit price and extension are shown. After all extensions are made, the Bidder shall total the extended amounts of the bid items and show his/her total of the extended amounts of the Bid Items and show his/her total bid amount in the appropriate place on the Proposal Form.

All figures shall be legibly shown in ink or typed. Any interlineation, erasure or other alteration of a figure shall be initialed by the signer of the Proposal. The Bidder will check the extension of each item given in the Proposal and correct all errors and discrepancies. In case of a discrepancy

BID DOCUMENTS I-5

between a unit bid price and the extension amount, the unit price will govern. In case of discrepancy between the unit price in words and figures, the words shall govern. The sum of the correct extension amounts will be the contract bid price.

5. ADDITIVE BIDS:

Where additive bids are provided in the plans and proposal, the Bidder shall enter prices for the Additive Bid Items. Additive Bids are work items that Monroe County would like to include in the Project depending upon base bid prices and the availability of federal, state, and local funding.

6. REJECTION OF PROPOSALS:

Proposals may be rejected if they show any alteration of form, additions not called for, conditional or alternate bids or irregularities of any kind. Proposals in which prices are obviously unbalanced may be rejected. Proposals may be rejected if the Bidder does not meet the requirements of “Section F. Prime Bidder Minimum Requirements.” Monroe County reserves the right to reject any or all bids and to waive technical errors and irregularities in any Bid as may be deemed in the best interest of the County.

7. BID PRICE AND BID BOND:

The price bid shall cover the cost of furnishing of all permits, materials, tools, labor, transportation, local, state, and federal taxes, Old Age Benefits, Social Security, services, and equipment necessary to perform the work in full conformity with the Contract Documents. Bid price shall be valid for two hundred and thirty (230) days.

A Bid Bond in the form of a cashier’s check, certified check, or surety bond in the amount of not less than five percent (5%) of the total amount of the Bid submitted shall accompany each Proposal. The total amount of the Bid shall include the Total Base Bid plus all Additive Bid Items.

The Bid Bond shall be made payable to Monroe County Board of County Commissioners. No Bid Bond will be required if the contract amount is less than $150,000.00.

8. PRE-QUALIFICATION OF BIDDERS:

No proposal will be considered from any contractor unless the Bidder is licensed to perform the proposed scope of work in the State of Florida and is properly qualified to submit a proposal for this construction in accordance with all applicable laws of the State of Florida.

Bidder shall submit the Statement of Qualifications, consisting of statements that ensure the Bidder meet minimum qualifications. (See General Provisions 20-02 and Section F “Prime Bidder Minimum Qualifications.”)

9. AWARD OF CONTRACT:

The award of the contract, should it be awarded, will be made by Monroe County to the lowest responsible bidder whose Proposal meets the requirements thereof. The award, if made, will be made within two hundred and thirty (230) days after opening of the Proposal but no award will be made until the responsibility of the Bidder to whom it is proposed to award the contract has been investigated. Notice of award will be mailed by Monroe County to the successful bidder at the

BID DOCUMENTS I-6

address stated in his/her Proposal.

Any Bidder/Respondent/Proposer who claims to be adversely affected by the decision or intended decision to award a contract shall submit in writing a notice of protest which must be received by the County within seventy-two (72) hours or three (3) business days, whichever is greater, after the posting of the notice of decision or intended decision on the County’s electronic bidding platform or posting of the Notice of Decision or Intended Decision on the Monroe County Board of County Commissioner’ agenda, Whichever occurs first. Additionally, a formal written protest must be submitted in writing and must be received by the County Attorney’s Office seventy-two

(72) hours or three (3) business days prior to the Board of County Commissioner’s meeting date in which the award of contract by the Board of County Commissioners will be heard. The only opportunity to address protest claims is before the BOCC at the designated public meeting in which the agenda item awarding the contract is heard. In accordance with the Rules of Debate as set forth in the Monroe County Board of County Commissioners Administrative Procedures, the Bidder/Respondent/Proposer that filed the protest is responsible for providing the Clerk with his/her name and residence prior to the agenda item to award the contract being called in order to preserve their opportunity to be heard on this matter. An individual has three (3) minutes to address the Commission and a person representing an organization has five (5) minutes to address the Commission. The BOCC decision to award the contract is final and at their sole discretion. Failure to timely protest within the times prescribed herein shall constitute a waiver of the ability to protest the award of contract, unless it is determined that it is in the best interest of the County to do so.

10. RETURN OF BID BOND:

All Bid Bonds, except those of the two lowest qualified Bidders, will be returned promptly after the tabulation of the Bids has been made, and in no case will a Bid Bond be held longer than ninety

(90) days without the Bidder’s written consent.

11. EXECUTION OF CONTRACT:

The successful Bidder will be required to execute the contract and furnish bond within fifteen (15) days of date of notice to award. In the case of a corporation, the officer or agent to execute the Contract must be designated in a power of attorney executed by the Board of Directors and duly certified by the Secretary and bearing the seal of the corporation. When the successful Bidder is a partnership, the power of attorney designating one member of the firm to execute the Contract shall be filed with Monroe County. Such power of attorney must bear the signature of the other members of the firm and must be executed before a notary.

Any officer or agent signing on behalf of the surety company bonding the Contractor will be required to file a power of attorney with the bond executed and will be required to affix the seal of the surety to said bond.

12. FAILURE TO EXECUTE CONTRACT:

Should the successful Bidder fail or refuse to execute the Contract and furnish satisfactory bond within fifteen (15) days after notice of award has been issued by the Owner, the bond filed with the Proposal shall become the property of Monroe County. At its option, Monroe County may then annul the award and award the Contract to the next lowest responsible Bidder or reject all

BID DOCUMENTS I-7

Proposals and re-advertise.

13. CONTRACT TIME:

The Contractor shall begin work after receipt of the Notice to Proceed in accordance with Paragraphs 80-02 and 80-03 of the General Provisions and Special Provisions No. 2 and No. 3 and shall fully complete performance within One Hundred Eighty-Six (186) calendar days of initial Notice to Proceed.

If the Contractor does not comply with the contract time, then liquidated damages will apply pursuant to Special Provisions No. 2 and 3.

14. CONTRACT CLOSE-OUT:

Subsequent to the final acceptance of this Project by Monroe County, the requirements of Special Provision No. 1, Section 24 “Project Documentation” Subsection H. “Prerequisites to Substantial Completion” must be satisfied.

15. BID PROPOSAL SUBMISSION:

The Bid Proposal submitted for the work included in this project shall include the following fully executed documents:

A. Bid Proposal (Section C)

B. Schedule of Bid Items (Section C, Attachment “A”)

C. Electronic Bid Sheets (Appendix A)

D. Bid Bond (Section D)

E. Drug-Free Work Place Form (Section E)

F. Prime Bidder Statement of Qualifications (Section F) G. Disclosure of Lobbying Activities (Section G)

H. Acknowledgment of Receipt of Addenda (Section H)

I. Disadvantaged Business Enterprise Program (Section I)

a. List of DBE Subcontractors

b. DBE Assurance Form “Attachment 1”

c. DBE Letter of Intent “Attachment 2”

J. Bidder’s Affidavit in Compliance with the Florida Trench Safety Act (Section J)

K. Public Entity Crime Statement (Section K)

L. Sworn Statement Under Ordinance No. 10-1990, Monroe County (Ethics Clause) (Section L)

M. Federal Wage Decision (Section M)

BID DOCUMENTS I-8

N. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-49 CFR Part 29 (Section N)

O. Non-Collusion Affidavit (Section O)

P. List of Subcontractors and Manufacturers (Section P)

Q. Vendor Certification Regarding Scrutinized Companies Lists (Section Q)

R. Certificate of Compliance with FAA Buy American Preference (Section R)

S. Certification of Offeror/Bidder Regarding Tax Delinquency and Felony Convictions (Section S)

T. Affidavit Attesting to Noncoercive Conduct for Labor or Services (Section T)

U. Insurance Agent’s Statement - Bidder’s Statement on Insurance (Section U)

V. Contractor’s State and Local Licenses and Certifications for Bidder and all Subcontractors

16. MARKING AND ELECTRONIC BID SUBMITTAL:

Monroe County Purchasing Department receives Bids via the Bonfire electronic bidding platform. Please do not e m a i l , mail, or attempt to deliver in person any sealed bids.

Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted.

The Monroe County Purchasing Department hereby directs that Bids be submitted via the Bonfire electronic bidding platform at https://monroecounty-fl.bonfirehub.com, no later than 3:00 P.M. on Thursday, March 26, 2026. There is no cost to the Bidder to use the Bonfire platform.

Please do no t submit your confidential financial information as part of your Proposal. There are separate uploads for each set of documents, including confidential financial information. All Proposals will be made public on the platform after an intended decision or 30 days, whichever is earlier, unless the Bids/Proposals are rejected in accordance with F.S. 119.071. If your Proposal document includes financial information, that information will not be considered confidential and will be available and viewable to the public in accordance with public records law.

WITHDRAWAL OF BIDS:

Bids may be withdrawn on written or telegraphic request received from Bidders prior to the time fixed for opening. Negligence on the part of the Bidder in preparing the Bid confers no right for the withdrawal of the Bid after it has been opened.

BID DOCUMENTS I-9

17. BID OPENING:

The bid opening for this solicitation will be held virtually, via the internet, at 3:00 P.M., on Thursday, March 26, 2026. You may call in by phone or internet using the following:

Join Zoom Meeting

Meeting ID: 4509326156

One tap mobile:

+16465189805,,4509326156# US (New York) +16699006833,,4509326156# US (San Jose)

Dial by your location:

+1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose)

18. BIDDERS INTERESTED IN MORE THAN ONE BID:

If more than one Bid for each contract is offered by any one party, by or in the name of his/her or their clerk, partner, or other person, all such Bids may be rejected. A party who has quoted prices on materials to Bidders is not thereby disqualified from quoting prices to other Bidders or from submitting a Bid directly for the materials of work.

19. ERRORS IN BID:

Bidders or their authorized agents are expected to examine the maps, drawings, specifications, and all other instructions pertaining to the work, which will be open to their inspection. Failure to do so will be at the Bidder’s own risk and he/she cannot secure relief on the plea of error in the

Bid. In case of error in the extension of prices, the unit price will govern.

20. CONTRACT AND BOND:

The Bidder to whom award is made must, when required, enter into written contract on the standard form as set out herein with satisfactory security in the amount required, within the period specified or, if no period is specified, within ten (10) days after the prescribed forms are presented to him/her for signature.

21. COLLUSION

If there is any reason for believing that collusion exists among the Bidders, any or all Proposals may be rejected and those participating in such collusion may be barred from submitting Bids on the same or other work.

22. SUBLETTING OR ASSIGNING OF CONTRACT:

(a) Limitations: The Contractor shall not sublet, assign, transfer, convey, sell or otherwise dispose of any portion of the contract, his/her right, title or interest therein, or his/her power to execute such contract, to any person, firm or corporation without written consent of Monroe County and such written consent shall not be construed to relieve the

BID DOCUMENTS I-10

Contractor of any responsibility for the fulfillment of the contract.

(b) Subcontractor’s Status: A Subcontractor shall be recognized only in the capacity of an employee or agent of the Contractor and the Contractor will be responsible to Monroe

County for all of the Subcontractor’s work, including failures or omissions and his/her removal may be required by the NIP Program Manager, as in the case of any employee.

23. PERMITS:

The County cautions Bidders that the Contractor shall also be responsible for the permit fees of any city, state or federal agency having permitting jurisdiction over the project. The cost of permits shall be included in the Bid.

24. PRE-SUBMITTALS:

Pre-submittal of data on various equipment, if required in the Proposal, shall be made by the

Bidder and approval obtained from the NIP Program Manager. This approved list shall be the actual equipment used in the construction of this Project if the contract is awarded on the Bid.

25. SHOP DRAWINGS:

Shop drawings will be reviewed by the NIP Program Manager for general conformance in accordance with the contract documents. The Contractor shall check all shop drawings in detail and stamp with his/her approval prior to submittal to the NIP Program Manager.

The NIP Program Manager’s review of shop drawings shall not relieve the Contractor from his/her responsibility for any deviations from the requirements of the Contract Documents. Contractor shall submit five (5) copies of shop drawings to the NIP Program Manager for approval.

26. FLORIDA TRENCH SAFETY ACT:

In accordance with the provisions of the Florida Trench Safety Act, if applicable, the Bidder shall indicate in his/her bid his/her cost of compliance with the requirements of the Florida Trench Safety Act and shall also complete and properly execute the Bidder’s Affidavit in compliance with the provisions of the Florida Trench Safety Act (Sections 553.60-553-64, Florida Statutes).

27. SCHEDULE OF WORK:

Contractor shall coordinate work items that may overlap with other work being performed by other contractors. Each Bidder shall take this into account and no provision for re-mobilization or re-negotiation for time delay can be made. Depending on the Bids received, certain quantities may be increased or decreased, and no provision shall be made for re-negotiation (see Division I, General Provisions, Section 40, for further information).

28. PROJECT FUNDING:

Work included in this project will be paid by funds from Monroe County and the Federal Aviation Administration (FAA).

https://fdotxwp02.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx http://www.ecfr.gov/

BID DOCUMENTS I-11

29. DISADVANTAGED BUSINESS ENTERPRISES (DBE) GOALS:

Pursuant to Disadvantaged Business Enterprise Program and Disadvantaged Business Enterprise in Airport Concessions Program Implementation Modifications, Interim Final Rule, October 3, 2025, the Key West International Airport has been instructed to set 0% DBE goals for the utilization of DBEs on all federally funded contracts at this time.

Should a DBE Contractor or any Subcontractors be used on this Contract, the Contractor's and/or Subcontractor’s name, address, type of work performed, and contract and/or subcontract amount shall be reported as part of the project close-out documentation submitted with the information requested in Special Provision No. 1, Section 24, “Project Documentation.”

30. PUBLIC ENTITY CRIME STATEMENT:

A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

31. DISADVANTAGED BUSINESS ENTERPRISE (DBE) POLICY and OBLIGATION:

DBE POLICY: It is the policy of the Federal Aviation Administration that Disadvantaged Business Enterprises as defined in 49 CFR Part 26, as amended, have the maximum opportunity to participate in the performance of contracts financed in whole or in part with FAA funds. The DBE requirements of 49 CFR Part 26, as amended, apply to this Contract.

DBE OBLIGATION: Monroe County and its contractors agree to ensure that Disadvantaged Business Enterprises as defined in 49 CFR Part 26, as amended, have the maximum opportunity to participate in the performance of contracts. In this regard, all contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 26, as amended, to ensure that the Disadvantaged Business Enterprises have the maximum opportunity to compete for and perform contracts. Grantees, recipients, and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of Department assisted contracts.

The Owner’s award of this contract is conditioned upon Bidder or Offeror satisfying the good faith effort requirements of 49 CFR § 26.53.

As a condition of responsiveness, the Bidder or Offeror must submit the following information with its proposal on the forms provided herein:

(1) The names and addresses of Disadvantaged Business Enterprise (DBE) firms that will participate in the contract.

(2) A description of the work that each DBE firm will perform.

(3) The dollar amount of the participation of each DBE firm listed under (1).

BID DOCUMENTS I-12

(4) Written statement from Bidder or Offeror that attests their commitment to use the DBE firm(s) listed under (1) to meet the Owner’s project goal.

(5) Written confirmation from each listed DBE firm that it is participating in the contract in the kind and amount of work provided in the prime contractor's commitment; and

(6) If Bidder or Offeror cannot meet the advertised project DBE goal, evidence of good faith efforts undertaken by the Bidder or Offeror as described in appendix A to 49 CFR part 26 including any amendments thereto. The documentation of good faith efforts must include copies of each DBE and non-DBE subcontractor quote submitted to the bidder when a non-DBE subcontractor was selected over a DBE for work on the contract.

The Disadvantaged Business Enterprise Program statements and certification shall be fully completed and submitted as required by Section 150 of the Specifications. This form is provided in Division I, Bid Documents, Section I.

BID DOCUMENTS I-13

SECTION C

PROPOSAL AND SCHEDULE OF BID ITEMS

BID TO: Monroe County Purchasing Department https://monroecounty-fl.bonfirehub.com

BID FROM: Company Name ___________________________________________________

Mailing Address: ___________________________________________________

Telephone Number: ________________________________________________

Submitted (Date): ________________________________

The undersigned, as Bidder, hereby declares that he/she has examined the site of the work and informed himself/herself fully in regard to all conditions pertaining to the place where the work is to be done; that he/she has examined the Plans and Specifications for the Work and contractual documents relative thereto, and has read all Bid Documents, Contract Documents, General Provisions, Special Provisions and Specifications furnished; and that the Bidder has satisfied himself/herself relative to the work to be performed.

The Bidder proposes and agrees, if this proposal is accepted, to contract with the Monroe County Board of Commissioners, in the form of contract specified, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation and labor necessary to and to complete the construction of:

Key West International Airport Noise Insulation Program

Group 3 Monroe County, Florida in full and complete accordance with the shown, noted, described, and reasonably intended requirements of the Plans, Specifications and Contract Documents to the full and entire satisfaction of the Monroe County Board of Commissioners, with a definite understanding that no money will be allowed for extra work except as set forth in the attached Contract Documents.

BID DOCUMENTS I-14

The Contractor shall complete the Schedule of Values included as Attachment “A.” The Schedule shall be added, and the final total bid amount will be:

Total Bid Amount in words:

$____________________________________________________________________Dollars

It is agreed that the description under each item, being briefly stated, implies, although it does not mention, all incidentals and that the prices stated are intended to cover all such work, materials and incidentals as constitute Bidder’s obligations as described in the Specifications and any details not specifically mentioned, but evidently included in the Contract shall be compensated for in the item which most logically includes it.

The Bidder further proposes and agrees hereby to commence the Work with an adequate force, plant and equipment at the time stated in the notice to the Contractor from Monroe County to proceed and fully complete performance within the time period stated in the Instructions to Bidders from and after the date stated in the Notice-to-Proceed.

The undersigned further agrees that in case of failure on his/her part to execute the said Contract and the bond within ten (10) consecutive calendar days after written notice being given of the award of the contract, the check or bid bond in the amount as specified herein accompanying this bid and the monies payable thereon, shall be paid into the funds of the Monroe County Board of Commissioners as liquidated damages for such failure; otherwise, the check or bid bond accompanying this proposal shall be returned to the undersigned.

Monroe County’s performance and obligation to pay under this Contract, is contingent upon an annual appropriation by the BOCC.

Attached hereto is a certified check on the __________________________________________

Bank of ________________________________________________________or a bid bond for the sum of _____________________________________________________________ dollars

($ _______________________ ) made payable to the Monroe County Board of Commissioners.

BID DOCUMENTS I-15

Add checkmarks to items to indicate they are included:

A. ______ Bid Proposal

B. ______ Schedule of Bid Items (Attachment “A”)

C. ______ Electronic Bid Sheets

D. ______ Bid Bond

E. ______ Drug-Free Workplace Form

F. ______ Prime Bidder Statement of Qualifications:

G. ______ Disclosure of Lobbying Activities

H. ______ Acknowledgement of Receipt of Addenda

I. _______ Disadvantaged Business Enterprise Program

a. ___ List of DBE Subcontractors

b. ___ DBE Assurance Form “Attachment 1”

c. ____ DBE Letter of Intent “Attachment 2”

J. ______ Bidder’s Affidavit in Compliance with Florida Trench Safety Act

K. ______ Public Entity Crime Statement

L. ______ Sworn Statement Under Ordinance No. 10-1990, Monroe County, FL

M. ______ Federal Wage Decision

N. ______ Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion 49 CFR Part 29

O. ______ Non-Collusion Affidavit

P. ______ List of Subcontractors and Manufacturers

Q. ______ Vendor Certification Regarding Scrutinized Companies Lists

R. ______ Certificate of Compliance with FAA Buy American Preference

S. ______ Certification of Offeror/Bidder Regarding Tax Delinquency and Felony Convictions

T. ______ Affidavit Attesting to Noncoercive Conduct for Labor or Services

U. ______ Insurance Agent’s Statement - Bidder’s Statement on Insurance

V. ______ Contractor’s State and Local Licenses and Certifications for Bidder and all Subcontractors

BID DOCUMENTS I-16

Submitted by:

(Company Name)

(Signature)

(Printed Name and Title)

(Date)

STATE OF: ______________________________

COUNTY OF: ______________________________

Subscribed and sworn to (or affirmed) before me, by means of ☐ physical presence or ☐ online notarization, on ___________________________ (date) by ____________________________

(name of affiant). He/She is personally known to me or has produced

_____________________________________________ (type of identification) as identification.

NOTARY PUBLIC

BID DOCUMENTS I-17

ATTACHMENT “A”

SCHEDULE OF BID ITEMS

Complete the Electronic Bid Pricing Sheet (as shown in Appendix A) using numbers (not formulas) and enter the Total Bid Amount in figures below.

BID ITEMSITEMS

1. 2809 Flagler Avenue

2. 3031 Flagler Avenue

3. 2808 Staples Avenue

4. 2832 Staples Avenue

5. 2908 Staples Avenue

6. Unit Prices

TOTAL BID AMOUNT (Bid Items 1-6) $ ______________________________ (See notes below)

Notes:

1. Payment for the Work shall be made at the contract lump sum price for the proposed work listed in Bid Items 1 thru 5, which price and payment shall be full compensation for furnishing all materials, equipment, labor, processes, tools, and incidental costs required to complete the Work including Building Permit fees.

2. Payment for Bid Item 6 will be based upon actual quantities required for any ancillary work/materials to complete construction required in bid items 1-5. Differences between the estimated quantities provided in the bid form and actual quantities used for completion of construction will result in Additive or Deductive changes to the Total Contract Amount by Change Order. See Volume 2 Section 01021 Unit Prices.

BID DOCUMENTS I-18

SECTION D

BID BOND

BID DOCUMENTS I-19

SECTION E

DRUG FREE WORKPLACE FORM

The undersigned Contractor, in accordance with Florida Statute 287.087, hereby certifies that:

(Name of Business)

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform such employees about the dangers of drug abuse in the workplace, the business’ policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Sub-section (1).

4. In the statement specified in Sub-Section (1), notify the employees that as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community or any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As a person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

(Signature)

(Printed Name and Title)

(Date)

BID DOCUMENTS I-20

SECTION F

PRIME BIDDER MINIMUM QUALIFICATIONS

At the time of Bid submittal, the Bidder must be properly licensed by the State of Florida as a Residential, Building, or General Contractor. In addition, the Bidder must possess the ability to secure 100% performance and 100% payment bonding for the total contract amount.

The Bidder must also show excellent business performance and compliance work history in projects similar in scope to the work of this Project. All Bidders shall submit the Statement of Qualifications with their Bid (see below section) that will document the experience of the Prime Bidder. All stated project experience must be proven and verifiable. The information presented in the Statement of Qualifications will be reviewed by the NIP Program Manager and the County and utilized in the determination of the lowest responsive / responsible Bidder. Bid Proposals that fail to provide the required information as instructed may be deemed non-responsive.

Given project scope and conditions, all Bidders shall submit a Statement of Qualifications as supplementary information to their Bid submittal including the following information:

Exterior Window and Door Replacement Experience

The Bidder must provide evidence that they have successfully completed a minimum of three (3) projects that included replacement of exterior windows and doors with Florida Building Code approved impact rated products. The window and door replacement may be part of a larger renovation project. Equivalent experience may be considered.

Resumes of Lead Employees

The Bidder must provide resumes showing employment history (including dates of employment with each employer) and relevant project experience for the persons the Bidder proposes to fulfill the following lead positions for the project: Project Manager and Project Superintendent. Pursuant to Section 01310 Project Management & Coordination, paragraph 1.06 Project Management Personnel, the Project Manager and Project Superintendent must each be full-time W2 employees of the Contractor, who have been employed by the Prime Bidder for a minimum of one (1) year. This must be clearly documented on each resume. Only one resume should be included for each position, and the designated employee must be the one that will work on the project. Any personnel substitution for either of these two (2) positions must be approved by the NIP Program Manager in advance, at the NIP Program Manager’s sole discretion.

Company Profile

The Bidder must provide a list of all owners, partners, shareholders, and/or members, including the titles and responsibilities of each person listed.

Licenses and Certifications

The Bidder must provide copies of all current State and Local Licenses & Certifications for the Bidder and its Subcontractors that are required to properly permit and perform the entire intended scope of work for the Project.

BID DOCUMENTS I-21

PRIME BIDDER'S STATEMENT OF QUALIFICATIONS

Complete and attach as part of the Bid Proposal. Do not leave any section blank.

Use only this form with no reference to any attached information.

BIDDER INFORMATION

Name of Bidder: ______________________________________________________________

Authorized Representative Name: _________________________________________________

Authorized Representative Title: __________________________________________________

Company ____________________________________________________________________

Address: _____________________________________________________________________

Email: _______________________________________________________________________

Business Phone: ______________________________________________________________

Florida Contractor License Type and Number: ________________________________________

What type of business entity is the Bidder: (sole proprietorship, corporation, partnerships, limited liability company)?

How many years has the person or entity been operating under the same name and providing the construction services similar to those required for this project?

How many years has the bidder operated under its present name and any prior names?

The Bidder must provide the following information on separate sheets:

1) Company Profile - List all owners, partners or shareholders, members; including the titles and responsibilities of each person listed.

2) Copies of all current State and Local Licenses & Certifications for the Bidder and its

Subcontractors that are required to properly permit and perform the entire intended scope of work for the Project.

BID DOCUMENTS I-22

3) Resumes of required key employees (Project Manager and Project Superintendent).

BIDDER CONSTRUCTION PROJECT EXPERIENCE:

Provide a minimum of three (3) projects that included exterior window and door replacement to install Florida Building Code approved impact rated products. Complete this form in its entirety;

use the Amplification Statement Form (page I-28) if necessary to provide required information.

Project No. 1:

Project Name & Location: _______________________________________________________________

Project Contact Name and Telephone: _____________________________________________________

Detailed Description of the Project including date of completion, construction value of the work performed by the Prime Bidder, and a description of how the project meets the requirements described above:

Project No. 2:

Project Name & Location: _______________________________________________________________

Project Contact Name and Telephone: _____________________________________________________

Detailed Description the of Project including date of completion, construction value of the work performed by the Prime Bidder, and a description of how the project meets the requirements above:

BID DOCUMENTS I-23

Project No. 3:

Project Name & Location: _______________________________________________________________

Project Contact Name and Telephone: _____________________________________________________

Detailed Description of the Project including date of completion, construction value of the work performed by the Prime Bidder, and a description of how the project meets the requirements described above:

Project No. 4:

Project Name & Location: _______________________________________________________________

Project Contact Name and Telephone: _____________________________________________________

Detailed Description of the Project including date of completion, construction value of the work performed by the Prime Bidder, and a description of how the project meets the requirements described above:

BID DOCUMENTS I-24

PRIME BIDDER BUSINESS PERFORMANCE AND COMPLIANCE

1. How many years has your organization been in business as a construction contracting firm? ________

2. Please list the gross dollar amount your firm is currently contracted: ___________________________

3. Please list your firm’s available dollars of credit for this project: _______________________________

4. Has you firm ever refused to sign a contract on your original proposed bid amount?

□ YES □ NO

5. Has the person, principals, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders, or directors, ever failed to complete work or provide the goods for which it has contracted? If yes, provide details

□ YES □ NO

If “YES,” provide further explanation using the amplification statement form.

6. Has a surety firm completed a contract on your behalf, or paid for completion because your firm was in default or terminated by the project owner within the last five years?

□ YES □ NO

7. At the time of submitting this qualification form, is your firm ineligible to bid on or be awarded any local, state, or federal public works contract, or perform as a subcontractor on any such public works contract?

□ YES □ NO

8. Has the person, a principal of the entity, or any entity previously owned, operated or directed by any of its officers, owners, partners, major shareholders, or directors, ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods, or construction services?

□ YES □ NO

If “YES,” provide further explanation using the amplification statement form.

9. Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the person, principal of the entity, or entity, or any entity previously owned, operated or directed by any of its officers, directors, or general partners?

□ YES □ NO

If “YES,” provide further explanation using the amplification statement form.

10. At any time in the last five (5) years has your firm been assessed or paid liquidated damages after completion of a project under a construction contract with either a public or private owner?

□ YES □ NO

If “YES,” provide further explanation using the amplification statement form, identifying all such projects by owner, owner’s address, date of completion of the project, amount of liquidated damages assessed and all other information necessary to fully explain the assessment of liquidated damages.

BID DOCUMENTS I-25

11. In the last five years has your firm or any firm with which your company’s owners, officers or partners…