3_USCG_Station_New_Haven_HVAC__SOW (003).docx
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- REPLACE 2 HVAC UNITS AND 3 THERMOSTATS AT USCG STATION NEW HAVEN, NEW HAVEN, CT 06512-3628
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This is a Statement of Work (SOW) for a Request for Quote (RFQ) issued by the U.S. Coast Guard for HVAC system replacement at USCG Station New Haven, located at 120 Woodward Avenue, New Haven, CT 06512-3628. The project requires turnkey removal and replacement in-kind of two (2) existing outdoor air-cooled HVAC condensing units and three (3) interior programmable digital thermostats. The contractor must provide all labor, materials, equipment, refrigerants, electrical components, controls, supervision, transportation, tools, permits, and incidentals necessary for project completion. The condensing units must match existing tonnage, BTU capacity, voltage, phase, and electrical characteristics while meeting or exceeding current SEER2 efficiency standards. Installation includes new filter driers, refrigerant line flushing or replacement, new service disconnects if needed, electrical whip connections, vibration isolation pads, corrosion-resistant fasteners, and anchoring to concrete pads. All refrigerant recovery must comply with EPA Section 608 requirements with proper documentation provided. Systems require pressure testing, evacuation to manufacturer specifications, refrigerant charging, and commissioning with superheat/subcooling verification per manufacturer procedures.
All work must be performed in compliance with the International Mechanical Code (IMC), National Electrical Code (NEC), EPA refrigerant handling regulations, and applicable federal, state, and local standards. Only licensed HVAC contractors with EPA-certified technicians for refrigerant handling are permitted. The contractor shall provide a minimum one-year warranty on all labor and installation, with manufacturer warranties transferred to the Government upon project completion. The period of performance is thirty (30) calendar days from the Notice to Proceed, with all removals, installations, startup, testing, and commissioning required within this timeframe. The Contracting Officer Representative is Coyet Carter (phone: 443-760-5034). A site visit is highly encouraged for offerors to verify equipment specifications, electrical service conditions, mounting pad conditions, and thermostat wiring configurations. The SOW includes a note that facilities may contain lead and asbestos-containing materials requiring proper inspection, testing, and remediation per applicable regulations.
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| File | Type | Posted |
|---|---|---|
| 12_USCG_STA_NEW HAVEN_HVAC_RFQ CLAUSES.docx | DOCX document | |
| 12_STATIONNEWHAVENSF18.pdf |
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Text version
STATEMENT OF WORK (SOW)
REQUEST FOR QUOTE (RFQ) HVAC STA NEW HAVEN
Project: Replacement In-Kind of Two (2) HVAC Condensing Units and Three (3) Thermostats Location: U.S. Coast Guard Station New Haven, 120 Woodward Ave., New Haven, CT 06512-3628.
Date: May 12, 2026
1. SCOPE OF WORK
The United States Coast Guard (USCG) requires the turnkey removal and replacement in-kind of two (2) existing outdoor HVAC condensing units and three (3) interior thermostats at USCG Station New Haven. The contractor shall provide all labor, materials, equipment, refrigerants, electrical components, controls, supervision, transportation, tools, permits, and incidentals necessary to complete the work.
2. CONDENSING UNIT REPLACEMENT REQUIREMENTS
The contractor shall remove and properly dispose of two (2) existing air-cooled outdoor condensing units. Replacement units shall match existing tonnage, BTU capacity, voltage, phase, and electrical characteristics as verified in the field prior to procurement. Units shall meet or exceed current minimum efficiency standards (SEER2 compliant).
Installation shall include new filter driers, refrigerant line flushing or replacement as required, new service disconnects if needed, electrical whip connections, vibration isolation pads, corrosion-resistant fasteners, and anchoring to existing or new concrete pads.
Contractor shall recover all refrigerant in accordance with EPA Section 608 requirements. Documentation of refrigerant recovery and proper disposal shall be provided to the Government.
Systems shall be pressure tested, evacuated to manufacturer specifications (micron-level vacuum), charged with appropriate refrigerant, and commissioned to verify proper superheat/subcooling values in accordance with manufacturer startup procedures.
3. THERMOSTAT REPLACEMENT REQUIREMENTS
Three (3) existing thermostats shall be removed and replaced with programmable digital thermostats compatible with the installed HVAC systems. Thermostats shall support heat and cool modes, fan auto/on settings, and programmable scheduling.
Contractor shall verify wiring configuration (R, Y, W, G, C) prior to installation. Thermostats shall be properly mounted, leveled, programmed, tested, and demonstrated to unit personnel.
4. TECHNICAL AND CODE COMPLIANCE
All work shall be accomplished in a professional and workmanlike manner in accordance with manufacturer specifications, International Mechanical Code (IMC), National Electrical Code (NEC), EPA refrigerant handling regulations, and all applicable federal, state, local, trade, legal, and regulatory standards.
All work shall be performed by a licensed HVAC contractor. Technicians handling refrigerants shall hold current EPA certification.
5. QUALITY CONTROL AND INSPECTION
Contractor shall verify breaker sizing, wire gauge, disconnect ratings, and mounting pad integrity prior to installation. Final operational testing shall be coordinated with the USCG Contracting Officer Representative (COR).
6. WARRANTY
The contractor shall provide a minimum one (1) year warranty on all labor and installation. Manufacturer warranties for condensing units and thermostats shall be provided to the Government upon project completion. Warranty period shall commence upon final acceptance.
7. PERIOD OF PERFORMANCE
The period of performance shall be Thirty (30) calendar days from the date of Notice to Proceed (NTP). All removals, installations, startup, testing, and commissioning shall be completed within this timeframe.
8. Contracting Officer Representative (COR) Name: Coyet Carter Phone: 443 760-5034 Organization: U.S. Coast Guard Sector Long Island Sound Address: 120 Woodward Avenue, New Haven, CT 06512 The Contracting Officer Representative (COR) shall serve as the Government’s on-site technical representative for the duration of this project. The COR is responsible for coordinating contractor access to the facility, verifying work progress and compliance with this Scope of Work, coordinating outages with unit personnel, and ensuring all safety and operational requirements are followed. The COR does not have authority to modify the contract. All contractual changes must be authorized by the Contracting Officer.
9. SITE VISIT (HIGHLY ENCOURAGED)
Offerors are highly encouraged to conduct a site visit prior to proposal submission to verify equipment size, electrical service conditions, mounting pad conditions, refrigerant routing, snow load considerations, and thermostat wiring configurations. Submission of an offer constitutes acknowledgment of existing site conditions. Contact COR for site visit.
Note:
1. USCG SECTOR Long Island SOUND facilities may contain lead and asbestos-containing materials. Contractors must inspect, test, and properly remediate/encapsulate any suspect materials in accordance with all applicable regulations to prevent facility contamination.
9. PHOTO DOCUMENTATION (EXISTING CONDITIONS)
Figure: Existing Condensing Unit / Thermostat – Station New Haven
Figure: Existing Condensing Unit / Thermostat – Station New Haven
Figure: Existing Condensing Unit / Thermostat – Station New Haven image2.jpeg image3.jpeg image1.jpeg
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