3-SPECS Bid 4031.pdf
PDF 191 KB Posted
- Attached to
- Emergency Radio Tower Replacement
- Solicitation number
- Bid 4031
- Issued by
- Rensselaer County, New York
About this file
This specification document is for Bid 4031, an emergency radio tower replacement project issued by Hudson Valley Community College (HVCC), a SUNY institution located in Troy, New York. HVCC is seeking a qualified vendor to remove and replace a 50-foot Rohn 85 tower installed over 30 years ago on the rooftop of Fitzgibbons Hall on the main campus. The tower has developed a severe crack in the southeast leg, rendering it unsafe for climbing and maintenance. The project scope includes safe dismantling and removal of the existing tower with proper disposal of all components in compliance with applicable regulations, followed by installation of a new 60-foot Rohn 55G self-supporting tower. The new tower must be structurally rated to support the existing HVCC UHF radio system, the 800 MHz Troy Police Radio System, and existing amateur radio antennas. All antennas must be reinstalled and operational upon project completion. A pre-bid site visit is available upon request by contacting j.vandenburgh@hvcc.edu. Bids must be submitted electronically through the Bonfire platform at https://hvcc.bonfirehub.com by the specified submission deadline, with late applications not accepted. Physical submissions may alternatively be mailed or hand-delivered sealed to the Director of Procurement at Hudson Valley Community College, Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, NY 12180.
Bidders must provide company information including licenses and certifications, a detailed cost breakdown with unit prices and total pricing including applicable taxes, and a work plan with proposed completion schedule. HVCC will award the contract to the lowest responsible bidder meeting all technical and qualification requirements. Vendors must demonstrate previous experience with similar radio tower removal and installation projects, familiarity with public safety radio systems, and ability to perform work safely in compliance with OSHA standards and FCC guidelines. The vendor must provide all necessary equipment, tools, and personnel, coordinate work schedules to minimize campus disruption, and adhere to New York State prevailing wage rates. Pricing must be broken down by labor hours, parts, and materials with itemized invoices; lump sum amounts are not accepted. All invoices must reference HVCC purchase orders and the applicable bid number and must be accompanied by detailed cost sheets. Subcontracting is prohibited without prior written consent from HVCC.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-Bid Legal Information Bid 4031.pdf | ||
| 1-Non Collusive.pdf | ||
| 5-Bid Form Bid 4031.pdf | ||
| 2-Insurance.pdf |
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Text version
SPECIFICATIONS FOR BID 4031
EMERGENCY RADIO TOWER REPLACEMENT
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to replace the BOCES installed Rohn 85 tower located on the rooftop of Fitzgibbons Hall on the main campus. The 50’ tower was installed more than 30 years ago and has a severe failed crack in the south east leg rendering if unsafe for climbing, maintenance, and continued use. This project is considered an emergency replacement.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
Removal of the Current Radio Tower
-safely dismantle and remove the existing tower
-coordinate rooftop access with public safety and facilities staff
-properly remove and dispose of tower components in accordance with all applicable local, state, and federal regulations
-protect building structure, and surrounding equipment during removal
Installation of New Tower
-furnish and install a new Rohn 55G self-supporting radio tower with total height of 60 feet
-ensure the new tower is structurally rated to support:
• The existing HVCC UHF Radio System
• The 800 MHz Troy Police Radio System
• The existing Amateur Radio Antennas
-verify structural loading requirements, wind rating, and anchoring methods appropriate for rooftop installation
-install tower in compliance with manufacturer specifications and applicable codes
-reinstall existing antennas and ensure all radio systems are operational upon project completion
SECTION D- SPECIAL REQUIREMENTS
Bids must include the following information:
• Company Information: Name, address, contacts, and relevant licenses and certifications
• Bid Pricing- Cost breakdown including unit prices, total price, and applicable taxes or fees
• Simple Work Plan and Proposed Schedule- Description of how work will be completed and estimated completion date
• References may be requested upon review of bids
A pre-bid site visit will be available upon request. Please contact j.vandenburgh@hvcc.edu if interested.
SECTION E- VENDOR QUALIFICATIONS
Vendors must demonstrate:
-previous experience in radio tower removal and installation projects of similar size and complexity
-familiarity with public safety radio systems and infrastructure
-ability to perform work safely in compliance with OSHA standards
SECTION F- CONTRACTOR RESPONSIBILITIES (AVAILABILITY, RESPONSE
TIME, REGULATION, PROVIDE EQUIPMENT ETC)
The awarded vendor shall:
- comply with Federal Communications Guidelines (FCC) guidelines and regulations mailto:j.vandenburgh@hvcc.edu
-adhere to all OSHA safety requirements and industry standards
-provide all necessary equipment, tools, and personnel to complete project
-coordinate work schedules with HVCC to minimize disruption to campus operations
SECTION G - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
Quotes for Service
Written quotes for each service should be submitted to the requesting individual. HVCC will only approve payments for actual labor and materials cost up to and not exceeding quoted amounts.
Quotes must be broken down into labor hours, parts, and materials. Lump sum amounts for either labor or materials will not be accepted. The vendor is required to adhere to any NY State Prevailing Wage Rates.
Invoicing
Invoices must be accompanied by detailed cost sheet, denoting hourly labor, equipment, and all other fees.
All invoices must reference HVCC purchase orders and applicable Bid or RFP number.
Invoices for payment shall be submitted after approval of the service.
SECTION H-SCORING
This bid will be awarded to the lowest responsible bidder who meets all technical, and qualification requirements.
All pricing should be submitted on the provided bid form.
SECTION I – SUBMISSION INFORMATION
Vendors must submit bids using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date.
HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800- 354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION J – CONTACTS
Issuing Office Public Safety j.vandenburgh@hvcc.edu https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com
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