3-Skye Substation Construction RFP.pdf

Lehi Power Skye Substation Construction RFP No. 2025 – 22

Lehi City Corporation

RESPONSES ARE DUE PRIOR TO:

December 4, 2025

5:00 PM MST

MANDATORY PRE-BID MEETING

November 24, 2025

10:00 AM MST

560 W Glen Carter Drive, Lehi, UT 84043

Required method is to submit electronically to:

https://utah.bonfirehub.com/ https://utah.bonfirehub.com/

LEHI POWER SKYE SUBSTATION CONSTRUCTION – REQUEST FOR PROPOSAL (RFP)

REFERENCE NUMBER: 2025 – 22

PROJECT TITLE: Lehi Power Skye Substation Construction RFP PROJECT LOCATION: Lehi City, Utah

SUBMISSION DEADLINE: December 4, 2025

SUBMISSION TIME: 5:00 PM MST

SUBMISSION PLACE: Bonfire Website (link is on cover page)

PROJECT DESCRIPTION: This Request for Proposal (RFP) will assist Lehi City in the selection of a qualified contractor for the construction of the Skye substation located at approximately 4700 North Center Street, near the existing 138kV line crossing.

PROJECT CONTACT: Joel Eves Power Director

(385) 201-2623 jeves@lehi-ut.gov

RESPONDENTS: Carefully read all instructions, requirements, and specifications. Give all requested information properly and completely. Submit your proposal with appropriate supplements and/or samples. Please submit responses through Bonfire. All proposals must be submitted through Bonfire by the deadline. Proposals received after the submission deadline will not be considered.

Additional instructions for submitting responses:

A. It is the responsibility of the respondent to “Log In” through Bonfire. For assistance contact Bonfire at https://utah.bonfirehub.com/.

B. Questions regarding this RFP should be submitted through Bonfire. The respondent may also contact Project Contact (listed above) for specific questions regarding the proposal content. The bid number and title must be referenced on all responses and correspondence related to the RFP.

Significant questions that arise subsequent to the issue of this RFP will be consolidated and answers will be provided to all respondents on record as receiving this RFP. All questions should be received two (2) business days prior to the RFP due date.

C. The required method to submit your response is through Bonfire.

D. Following the deadline, the names of those responding to the RFP will be made public. All other information will remain confidential, as required by law. (See Section 1.8) Unless specifically authorized by the city’s administrative office, telephonic proposals or modifications of proposals will not be considered. However, modifications by email, fax, etc. for proposals already submitted through the proper channels will be considered, if received prior to the time for the submission deadline.

SECTION 1: INSTRUCTIONS TO RESPONDENTS

1.1 ADMINISTRATIVE GUIDANCE

The information provided in this RFP is designed to provide interested respondents with sufficient information to submit responses meeting minimum requirements, but it is not intended to limit response content or to exclude any relevant or essential data therefrom. Respondents are at liberty and are encouraged to expand upon the specifications to give additional evidence of their ability to provide the services requested in this RFP.

1.2 SCOPE OF TERMS & CONDITIONS

Before submitting a response, the respondent shall understand all contract conditions referred to in this document, and any addenda issued before the RFP submission date. It shall be the respondent’s responsibility to ensure that the response includes all addenda issued prior to the RFP submission date.

By submitting a response, the respondent acknowledges and accepts the Terms and Conditions described herein.

1.3 RESPONSE PREPARATION COSTS

Lehi City is not liable for any cost incurred by the respondent associated with the preparation of the response or the negotiation of a contract for services prior to the issuing of the contract.

1.4 RESTRICTIONS

All responses must clearly set forth any restrictions or provisions deemed necessary by the respondent to effectively service the proposed project.

1.5 RFP RESPONSE & PRICING

Any response submitted pursuant to this RFP shall constitute an offer by the respondent to the City. The cost submitted with the Bid Form shall, upon being awarded a contract subject to this RFP, commit the successful respondent to said cost in performing the Scope of Work. The representations contained in Section 3, and submitted pursuant to this RFP, shall be binding upon each respective respondent for (a) sixty (60) days from the submission deadline or (b) until the successful respondent and the City enter into an agreement pursuant to this RFP, whichever occurs first.

A respondent may withdraw or modify its response, including the representations made on the Bid Form, prior to the submission deadline as contemplated by Lehi City Municipal Code 03.28.080.C.3. Any such withdrawal or modification must be in writing, and must be signed by the same authorized officer or agent who originally signed the Bid Form.

1.6 ADDENDUM TO THE RFP

In the event that it becomes necessary to revise this RFP in whole or in part, an addendum will be provided to all respondents and potential respondents of whom the City has record as having received this RFP. A statement issued in an addendum shall have the effect of modifying this RFP as outlined in said addendum.

Any other communication, whether verbal or written, which are received by any representative of the respondent from sources other than official addendum should be confirmed by the respondent with the RFP contact as being true and accurate prior to incorporating such information into its response. This refers to both formal and informal conversations and communications.

1.7 ALTERNATIVE RESPONSES

Respondents may submit more than one response, each of which must follow the criteria of Section 3 and satisfy the requirements of this RFP. If alternative responses are submitted, the respondent must explain the reasons for the alternative(s) and its alternative’s comparative benefits. Each response submitted will be evaluated on its own merits.

1.8 DISCLOSURE OF RESPONSE CONTENT

Under the Government Records Access and Management Act, Section 63-2-101 et seq., Utah Code Ann.

(1993 and supp. 1996), as amended ("GRAMA") certain information in the submitted response may be open for public inspection. If the respondent desires to have information contained in its response protected from such disclosure, the respondent may request such treatment by providing a "written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality" with the response (GRAMA, Section 63G-2-309). Pricing elements of any response will not be considered protected. All material contained in and/or submitted with the response becomes the property of Lehi City and may be returned only at the city’s option.

SECTION 2: BACKGROUND AND PROJECT DESCRIPTION

2.1 BACKGROUND

Lehi City is a family friendly, safe, and active community of over 90,000 people located halfway between Salt Lake City and Provo, Utah. The mountains above Lehi watch over a dynamic community that has always represented the best of each generation. Today, high tech companies from across the nation have come to embrace Lehi’s lifestyle of opportunity and optimism.

Lehi City Power was formed in 1926 in order to provide street lighting service to the community. It later expanded into providing safe, reliable, and economic power for all the residents of Lehi.

Lehi City Power operates under the governing authority of the Mayor and City Council in providing service through its divisions comprising of Operations, Planning/Engineering, Substation, Metering, and Administration.

2.2 PROJECT DESCRIPTION

Lehi City Power (LCP) is seeking a qualified contractor to assist with the construction of the new Skye Substation, located near 4700 North Center Street in Lehi. The substation will interconnect with the nearby 138 kV PacifiCorp transmission line as part of LCP’s ongoing system expansion and reliability improvements.

2.3 SCOPE OF WORK

As described above the project consists of the construction of a new 138kV-13.2kV substation to interconnect to the existing 138kV PacifiCorp transmission line. This project will require the contractor to perform the following.

Work shall include:

- All necessary site preparation, storm water management and debris management and containment throughout construction, grading and fill (Contractor is responsible for supplying, placing, compacting, and grading fill material), any required relocation or installation of drainage piping to tie into existing site drainage.

- The contractor is responsible for installation, adjustment, placement, and testing of all Owner and Contractor provided electrical equipment, structural steel, concrete foundations, grounding equipment, above and below grade conduit (including feeder getaway conduits to distribution equipment), and finish rock for a complete and functioning facility. The substation transformer will be set and dressed by the manufacturer, and the contractor will be required to be onsite for assistance should it be required. The placement and dressing of the switchgear building shall be the responsibility of the Contractor.

- The contractor is responsible for the installation of all new equipment and all additional primary, secondary, control and grounding connections to the equipment. All conduit, foundations, fiberglass grating, and grounding attachment points are included in this scope.

- Contractor will provide all labor and materials as listed on the Bill of Materials drawings for the substation (as noted on the drawing), in addition to all miscellaneous equipment and materials (conduit, cables, lugs, terminations, labels, grounding equipment and conductor, foundations, structural steel, crushed rock surfacing, etc.) for a complete, functional, and working Electrical Substation. Contractor is responsible for previously described foundation work (earthwork, formwork, backfill, anchor bolts, soil compaction, reinforcement, concrete, curing, finishing, joints, and other related work) within the substation. The work includes the entirety of all conduits associated with the new substation.

- Contractor is responsible for placing, dressing, aligning, and testing all equipment within scope of work (both Owner and Contractor supplied, transformer testing is outside of Contractor’s scope).

Contractor is responsible for all primary and electrical control wiring, grounding connections, and lightning static wire within the Substation and Substation Control Panel(s). Contractor is responsible for all testing including wiring and relay testing.

- Contractor is responsible for all chain link fencing (680 feet). Fencing height needs to be as per the National Electric Safety Code.

Lehi City is seeking a professional team to complete all aspects of the project required in the attached documents. The attached documents will be the guide for the project and all aspects of those documents need to be considered when responding to this RFP.

The project management team will be expected to communicate regularly with city staff, including on-site meetings at the city’s offices, to successfully complete a design that meets the city’s goals and objectives.

2.4 DRAWINGS

The following lists of drawings are included for Bidding purposes only. Upon award and notice to proceed the successful bidder will be given Construction drawings and bidding drawings must be destroyed or clearly marked as “Obsolete-Not to be Used for Construction”. Additional drawings will be included in the “Issued For Construction” (IFC) set:

Dwg Number Drawing Description C1-001 Site Plan E1-001 138KV One-line Diagram E1-002 12KV One-line Diagram F1-001 Foundation Plan F1-101 Transformer Foundation Detail F1-102 Transformer Grating Supports F1-103 Transformer Grating Details F1-104 Pier Schedule F1-105 Switchgear Foundation Details F1-201 Switch Grounding Platform P1-001 General Arrangement P2-001 Equipment Sections P3-001 Grounding Plan P3-101 Grounding Details P3-102 Grounding Details P3-103 Grounding Platform P4-001 Conduit Plan P4-101 Conduit Details

P7-001 BILL OF MATERIALS

P7-002 BILL OF MATERIALS

S1-101 138kV DE Steel Erection S1-102 138kV DE Details S1-103 138kV DE Steel Structure Details S1-104 138kV DE Steel Connection Details S1-105 138kV DE Beam Connection Details S1-106 DE Equipment Beam Details S1-107 52’ Static Mast S1-108 138kV Low Bus Support S1-110 Low Switch Stand Assembly S1-111 Low Switch Column Details S1-112 Switch Beam Details S1-113 High Switch Stand Assembly S1-114 High Switch Column Details S1-115 High Switch Beam Details S1-116 15KV Bus Support S2-001 Anchor Bolt Details

2.5 CONSTRUCTION STANDARDS

2.5.1 Scope:

This specification outlines the general procedures to be used in the performance of work by the Contractor contracted by Lehi, to provide construction and testing services for the project.

2.5.2 Standards:

1. The Contractor's design shall be in accordance with accepted national standards and safety codes, designed for seismic design category D.

2. Bus Design (If applicable):

a. Bus design shall utilize IPS pipe size, 6063-T6 tube. Damper conductor shall be provided where necessary for aluminum tube.

b. The use of welded aluminum bus fittings is required unless previous written approval from Owner. All hardware for aluminum to aluminum and aluminum to bronze terminations shall be stainless steel.

c. Aluminum compression fittings shall be used for all aluminum and ACSR wire bus connections.

d. Control Cable: Control cable installations between equipment in the substation yard and the control building are to be made using non-shielded multi conductor cable in conduit.

K2 color code shall be utilized.

e. Any items not fully covered herein shall also be of sound engineering design and construction and shall conform to the legally authorized, nationally recognized codes applicable to such items such as ASCE 7, NFPA 70, International Building Code, American Concrete Institute, American Institute of Steel Construction, Inc., National Electric Code, API 500, ASME B31.8, ASME Section IX, etc. Contractor is expected to comply with all applicable regulations. No omission in these specifications shall be construed as relieving Contractor of his responsibility to perform work and furnish materials in accordance with sound engineering practice. Any material required for a complete and functional substation not explicitly listed as Company Supplied on the Electrical BOM shall be provided by the contractor.

2.6 PROJECT SCHEDULE

2.6.1 Major Construction Milestones

1. Bid Closing December 4, 2025

2. Award Notification Date December 18, 2025

3. Mobilization (no later than) February 1, 2026

4. Foundations Complete April 1, 2026*

5. Equipment Installation

i. Transformer (first unit) May 30, 2026

ii. Switchgear May 1, 2026

6. Testing and commissioning - Energization TBD

7. Demobilization and Partial Project Completion August 1, 2026

2.6.2 Failure to Meet Critical Completion Dates ( * date above)

Failure to meet critical completion dates will result in a late penalty of $2,000 per day until the item is completed.

2.7 PROJECT CONTACT

Respondents may contact the following individual(s) with questions regarding the project. All questions should be addressed on Bonfire and if further follow-up is needed you may contact the individuals below.

Joel Eves Chris Mielke Power Director Project Engineer

(385) 201-2623 Christopher.Mielke@powereng.com jeves@lehi-ut.gov

Specific questions regarding submittal requirements and/or contract negotiations should be referred to Matt Lee.

Matt Lee Sr. Management Analyst

(385) 201-2902 malee@lehi-ut.gov mailto:gallred@lehi-ut.gov

SECTION 3: PROPOSAL & PRICING

3.1 PROPOSAL

Each respondent must submit a complete and concise proposal in response to this RFP and must demonstrate the respondent’s ability to meet the requirements of this RFP. Each proposal must be accompanied by a transmittal letter, signed by an authorized representative, binding the respondent to the terms proposed. At the discretion of the City, the contents of any proposal submitted by the successful respondent may become part of any contract awarded pursuant to this RFP.

Each respondent is solely responsible for any information submitted or omitted from its proposal. All materials contained in, or submitted with, a proposal shall become the property of the City, and may be returned only at the City’s option.

Proposals must include the following information:

LETTER OF TRANSMITTAL

The letter of transmittal should include an introduction of the Respondent, including the name, address, telephone number, and fax number of the person to be contacted, along with others who are authorized to represent the Respondent in dealing with this RFP. Any other information not appropriately contained in the body of the proposal should also be included in the letter of transmittal. The transmittal letter should be signed by an authorized representative of the Respondent empowered with the right to bind the Respondent for the amounts estimated and terms proposed. This section should also include the Signature of Respondent page included at the end of this document.

PROJECT TEAM

Identify the key people that will work on the project, including their responsibilities on the project and past qualifications.

REFERENCES & QUALIFICATIONS

Include a list of clients for which the respondent has completed construction services, including the name of the organization, name of individual to contact, and contact information.

References may include public and/or private sector organizations. As appropriate, include pictures and/or plans of previous work.

TIMELINE

Include a proposed timeline for the project. Identify a start and end date for each key aspect of the project. Estimate a date of completion for each section as well as a date of completion for the entire project. Include a description of availability and indicate how soon after award of contract that work will begin.

COST PROPOSAL

The Respondent must submit a cost proposal allowing costs to be evaluated independently of other criteria in the proposal. The respondent should also include a proposed billing schedule.

The cost proposal submitted should be the itemized Bid Summary Sheet covered in Section 5.

The Bid Summary Sheet is intended to be all inclusive. Respondents are expected to review the Construction Document and complete an itemized Bid Summary Sheet.

The pricing for all products and services shall remain firm for the duration of the contract. No price changes, additions, or subsequent qualifications will be honored throughout the duration of the contract except with approved change orders. Pricing on all transportation, mobilization and other charges shall be prepaid by the Respondent and included in the proposal price. The Respondent must indicate any additional charges not mentioned above or forfeit the right to payment for such items.

FINANCIAL REPORT

The Respondent should furnish a current financial report (GAAP compliant) for the past three fiscal years. The financial report should include the size of the Respondent as measured by:

A. Number of personnel;

B. Number of clients, including the names of clients in the State of Utah; and

C. Annual sales.

The format and style of the proposal is at the discretion of the respondent. Respondents are encouraged to provide any supplemental information and attachments relevant to the response.

3.2 PRE-BID MEETING

A pre-bid meeting will be held Nov. 24 at 10:00am at the Lehi Power Department (560 W Glen Carter Dr. Lehi, UT 84043) to discuss the Scope of Work and to answer any questions regarding this RFP. Attendance is required and the City may disregard any proposal submitted by a proponent who fails to attend.

3.3 REPRESENTATIONS & WARRANTIES

By submitting a proposal, each respondent represents and warrants that:

3.3.1 Its proposal is made in good faith.

3.3.2 Its proposal is not submitted in the interest of, or on behalf of, another person or entity.

3.3.3 It has not directly or indirectly induced or solicited any other respondent to submit a bid other than in good faith.

3.3.4 It has not directly or indirectly induced or solicited any other person or entity to abstain from submitting a proposal.

3.3.5 It has not sought by collusion to obtain for itself any advantage over other respondents or the City.

3.3.6 It shall not violate, or cause any other person or entity to violate, any Federal, State, or municipal law, including (but not limited to) the Utah Municipal Officers and Employees Ethics Act.

SECTION 4: RESPONSE EVALUATION

4.1 EVALUATION PROCESS

All proposals submitted in response to this RFP will be evaluated in a manner consistent with the Lehi City Municipal Code, and as otherwise set forth in this RFP.

As an initial step in the evaluation process, the City shall review all proposals received by the submission deadline. Next, any timely, yet non-responsive proposals (i.e., those proposals not conforming to the requirements set forth in this RFP or the Lehi City Municipal Code) will be eliminated. All remaining timely and responsive proposals shall then be cursorily reviewed by the City to eliminate from further considerations those bids which, in the sole discretion and judgment of the City, fail to offer sufficient or substantive provisions which are required to warrant further consideration. The City reserves the right to disqualify any proposal that significantly deviates from the terms, conditions, and specifications contemplated by this RFP.

Any remaining bids will then be reviewed and evaluated in detail. If the City discovers at any point in the evaluation process that a proposal is lacking required or requested information, the City may remove said proposal from further consideration.

Lehi City reserves the right to be the sole judge as to the overall acceptability of any response or to judge the individual merits of specific provisions within competing offers.

4.2 EVALUATION CRITERIA

In determining which respondent is the lowest responsible respondent, the City shall evaluate the proposals received in accordance with the following criteria:

4.2.1. The respondent’s relevant qualifications.

4.2.2. The respondent’s professional reputation (with the City and other entities or individuals), including character, integrity, reputation, judgment, experience, and efficiency.

4.2.3. The quality of goods and services proposed, as well as the quality of previous goods or services provided by the respondent.

4.2.4. The respondent’s ability, capacity, and skill to provide the Scope of Work.

4.2.5. The sufficiency of a respondent’s financial resources, and the effect thereof on the respondent’s ability to perform the Scope of Work.

4.2.6. Any litigation, prosecution, or other claims by or against a respondent.

4.2.7. Availability to perform the Scope of Work, as well as the proposed schedule of completion contained in the proposal.

4.2.8. The ability of a respondent to provide future maintenance and service with respect to the Scope of Work.

4.2.9. The proposed RFP pricing.

4.2.10. Which proposal will provide the best economic advantage to the City.

4.3 AWARD OF CONTRACT

Upon completion of the evaluation process contemplated by the Lehi City Municipal Code and this RFP, the City may, but is not required to, negotiate with and award a contract for the Scope of Work to the respondent which provides the best economic advantage whose proposal is determined in the sole discretion of the City to be in the best interests of the City.

If the City decides to award a contract pursuant to this RFP, the successful respondent shall be required to enter into a contract with the City for the Scope of Work, as set forth in Attached Agreement Template hereto. The terms and conditions set forth in Attached Agreement Template are non-negotiable, and may not be changed or conditioned upon the contents of any proposal submitted pursuant to this RFP. The City may consider adding additional terms and conditions suggested by the respondent to said contract, but is not required to implement any such terms and conditions into the final contract.

Respondents are urged to give special attention to the insurance and bond/letter of credit requirements set forth in Attached Agreement Template. The aforementioned bonds/letters of credit must be provided on one of the forms attached hereto as Attachments LPC01 through LPCxx, respectively, and shall become part of the final contract.

4.4 RIGHT TO REJECT

The City reserves the right to reject any and all proposals and to waive any formality in the proposals received, to accept or reject any or all of the items in the proposal, and award the contract subject to this RFP, in whole or in part, if it is deemed in the City’s best interest. The City reserves the right to negotiate any and all elements of the proposals if any such action is deemed in the best interest of the city.

SECTION 5: BID SUMMARY SHEET

It is the contractor’s responsibility to provide an itemized Bid Summary Sheet when responding to this RFP.

1. Lump Sum Price Contractor shall provide a lump sum total amount to provide all labor, supervision transportation, site preparation, material, equipment, and consumable supplies to fabricate and install electrical substation equipment, provide all necessary site preparation and grading as well as equipment testing and commissioning for complete and working substations in accordance with the City’s schedule, requirements, codes, construction standards, and policies. Activities include, but are not limited to, grading, excavations, equipment/material purchase/receipt, crane/equipment rental, underground conduit routing, site grounding and installation, backfill, 680’ of chain link meeting the NESC, wire pulls, terminations, testing, and assistance in start-up at the Skye Substation. Payment and invoicing shall be broken down as follows:

1-Skye Substation Equipment Cost: Labor Cost:

Mobilization/Demobilization $ $ Substation Site Preparation $ $ Substation Foundation and Sub Grade Work $ $ Substation Chain Link Fencing $ $ Substation Equipment Placement and erection $ $ Substation Finalization (finish grading and rocking) $ $ Substation Equipment Testing and Commissioning $ $ Substation P&C Circuits and Relaying Testing and Com. $ $ Control cable supplying, pulling, and terminating $ $

Subtotal Labor & Equipment $

Subtotal Materials & Supplies $

2-Bonding Performance Bond for Estimated Total Project Cost $ Payment Bond for Estimated Total Project Cost $

3-Total Skye Substation Lump Sum Pricing $

2. Other Pricing in Addition to Scope of Work

BONDING (include in above lump sum price)

Contractor will be required to bond the project. Both performance and payment bonds will be required for the total project amount.

MOVE-IN AND MOVE-OUT

Provide lump sum cost for additional move-in and move-out, in case delays in construction necessitates, Contractor shall move crew and equipment out and then move back in prior to completion of the project. The additional mobilization can only occur where authorized and approved by the Company Representative.

Lump Sum (For additional Move-In and Move-Out) $______________

3. Contractor Rate Sheet & Payment Schedule Contractor shall include and make part of these specifications daily rates for personnel and equipment used for extras outside of scope of work.

4. Payment Schedule Contractor shall include proposed payment schedule.

5. Contractor Proposed Construction Schedule Contractor shall include and make part of these specifications a proposed Construction Schedule to complete the project per the project schedule in the bid documentation provided by the City.

6. Key Personnel Contractor shall provide a list of key personnel that will manage and supervise the project and include a detailed list of past projects similar to this project. After award of contract and prior to beginning work, Contractor shall provide a list of key personnel that will be working on the project including year’s Utility experience and job title.

7. Miscellaneous Contactor shall provide a complete listing of specific bid clarifications, exceptions and exclusions from this request for bid. Contractor shall provide any and all exceptions the Bidder may have to the terms and conditions of the Contract. Contractor shall provide all documentation required by other sections of this request for bid.

BID FORM: SIGNATURE OF RESPONDENT

By submitting a proposal pursuant to this RFP, each respondent acknowledges that its proposal may be subject to public disclosure pursuant to the Government Records Access and Management Act, UTAH CODE ANN. § 63G-2-101, et seq. (“GRAMA”), as the same may be amended from time to time. If a respondent desires to have specific information contained in its proposal protected from public disclosure, the respondent may provide a written claim and description of business confidentiality with respect to any such information. Filing a written claim and description of business confidentiality does not guarantee that any information will remain protected or private as the City will strictly comply with GRAMA. As a general rule, RFP pricing shall not be considered protected or private information.

I hereby acknowledge that I have received, read, and understand the foregoing Lehi Power Skye Substation Construction RFP (RFP No. 2025 – 22). The proposal that has been submitted herewith complies with the requirements of said RFP and applicable provisions of the Lehi City Municipal Code.

Upon acceptance of this RFP, the undersigned agrees to complete all required work as described in this RFP according to the terms and conditions described herein.

Please complete this form and return no later than the RFP deadline, as indicated on the cover page.

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