3 - Section L_20E-102AB-RF_Rev - Copy.pdf

Solicition Number FA2263-20-R-0006 RFP Attachment

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

1.0 General Instructions

(a) The offeror's proposal and unit to be evaluated must include all data and information requested by this ITO and must be submitted in accordance with these instructions. Any proposal submitted must be for all items requested. The offer shall be compliant with the requirements as stated in the Purchase Description (PD), Contract Data Requirements List (CDRL) and RFP.

Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation. Any proposal, modification, or revision that is received at the designated government office after the exact time specified for receipt of proposals will be handled in accordance with Federal Acquisition Regulation (FAR) 15.208(b)(1).

(b) The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

(c) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror's proposal.

(d) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(e) The proposal acceptance period is specified in Section A ((Standard From (SF) 33), Block 9). The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

(f) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one electronic copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR15.DOC#b154062

1.1 General Information

1.1.1. Point of Contact

The Conracting Officer (CO) and Contract Specialist (CS) are the points of contact for this acquisition. Address any questions or concerns you may have to the CO and CS. Written requests for clarification may be sent to the CO and CS.

Contracting Officer’s Name: Michael Hickey Email address: michael.hickey.2@us.af.mil

Contract Specialist Name: Kathryn A. Vaccaro Email Address: kathryn.vaccaro@us.af.mil

1.1.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing IAW FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing within 3 days of exclusion. The CO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505 or 15.506, as applicable.

1.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale, as well as, the remedies the offeror is asking the CO to consider as related to the omission or error.

1.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Contract Opportunities on the Beta SAM website at https://www.beta.sam.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.1.5. Communications Exchanges of source selection information between the Government and offerors will be controlled by the CO, Michael Hickey, email: michael.hickey.2@us.af.mil and CS, Kathryn Vaccaro, email: kathryn.vaccaro@us.af.mil. Source Selection information will be transmitted via direct mailing or DoD SAFE at https://safe.apps.mil. Email through DoD SAFE may be used to transmit such information and must include “Source Selection Information - See FAR 2.101 and FAR 3.104, For Official Use Only (FOUO)” in the subject line of the email.

mailto:michael.hickey.2@us.af.mil mailto:kathryn.vaccaro@us.af.mil https://www.beta.sam.gov/ mailto:michael.hickey.2@us.af.mil mailto:kathryn.vaccaro@us.af.mil

1.1.6 Funding The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse any Offeror for any costs incurred in responding to this solicitation.

2.0 PROPOSAL PREPARATION INSTRUCTIONS

2.1 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.1.

The attachments listed in the table shall be separately identified. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 2.1 - Proposal Organization

VOLUME ITO Paragraph Number

VOLUME

TITLE

COPIES PAGE LIMIT

I 2.0 Technical 1 Hard Copy and 1 Electronic Copy

II 3.0 Proposal Documentation

1 Hard Copy and 1 Electronic Copy

(manual not included)

2.1.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be discarded by the Government. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

2.1.2 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be double spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to both electronic and hard copy proposals.

2.1.3 Pricing Related Data All pricing information shall be addressed ONLY in the Proposal Documentation volume, in Section B of the Schedule of the RFP. Information shall be limited to Contract Line Item Number (CLIN) or SubCLIN, or level pricing, including unit and extended pricing, as specified in Section B of the RFP.

The Government will review the pricing submissions for reasonableness and completeness.

Unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the offeror.

Data beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your position. All data relating to the proposed price, including all required supporting documentation, must be included in the Proposal Documentation volume of the proposal. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

2.1.4 Binding and Labeling

Each volume of the proposal should be separately marked. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.1.5 Electronic Submission of Proposal

The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any.

The offeror shall submit volumes I and II in electronic format, using recordable CDs. Each volume shall be in a different directory on a CD. If files are compressed, the necessary decompression program must be included. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation. The electronic copies of the proposal shall be submitted only using Microsoft Office 2010 or newer, and Adobe Acrobat or newer:

1. Word documents - Set "Save as type" to "Word Document (*.docx)" only.

2. Excel spreadsheets - Set “Save as type” to “Microsoft Excel Workbook (*.xlsx).”

3. Submit any Microsoft Project files in Microsoft Project 2010 or newer. There are no special “save” functions required for later versions of Project.

4. Offerors shall submit PDF documents using only Adobe Acrobat 9.0 or later. Do NOT submit any documents in PDF format that are copied as “images.” When creating PDF files always create to enable textual search and copy functions.

2.1.6 Submission Address

The "original" proposal shall be identified. Proposals and all copies shall be addressed to the CS and mailed to:

AFMETCAL/WNMK

https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR52.215.doc#b522151 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b31044

ATTN: Kathryn Vaccaro

RFP: FA2263-20-R-0006

813 Irving- Wick Drive W.

Horton Building Heath, OH 43056

Be sure to advise "For Official Use Only" and "Source Selection Information--See FAR 2.101 and FAR 3.104".

2.1.7 Timeliness

Due to the impact of COVID-19 and the restrictions put in place as a result, the following proposal delivery methods are now acceptable: mail as described above and electronic submission via DoD Safe, https://safe.apps.mil/. Electronic submissions should be organized similar to how the hard copy would be structured. Files names should clearly describe the proposal volume and section so that the proposal can be easily assembled and avoid documentation not being accepted due to overages in volumes with page limits. Offerors must ensure timely delivery by the due date and time listed in block 9 of the RFP (SF 33).

2.1.8 RFP Amendments

If this RFP is amended, all terms and conditions, which are not amended, will remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the Offeror’s proposal.

2.1.9 Proposal Revisions

If the Offeror submits proposal revisions, any changed pages that are submitted shall be a different color than the original proposal pages and shall have changed information clearly marked by a vertical line in the left margin of the page identifying the changed content. The date of the revision and revision number shall be reflected on each changed page (preferably on, or next to, the vertical change line). The Offeror shall make spreadsheet revisions obvious by identifying cells that changed. The Offeror shall also provide a tracking list of all changes with references to the volume, page, and paragraph number, which will not be part of the page count.

Offerors shall also clearly identify in the summary of changes any revisions which are material in nature.

3.0 Volume I - Technical Volume

3.1 Format and Specific Content

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses for the Technical Volume will be evaluated against the Technical Factor defined in Section M. As stated in Section M, Technical Factor, the Technical Volume shall include a written response to each paragraph number in the Purchase Description (See Section C) with sufficient supporting technical literature. Provide a basic theory of the actual methodology you would use for accomplishing/satisfying each paragraph number in the Purchase Description in a line by line response. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

All the requirements specified in the solicitation are mandatory. Any proposal submitted must address all units required. Individual contracts to separate the types of units will not be awarded. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal.

4.0 Volume II – Proposal Documentation

4.1 Solicitation/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Solicitation (SF 33), and Sections A through K.

4.1.1 Section A - Solicitation/Contract Form

Completion of block 15-16 and signature and date for block 17 of the SF 33. Signature by the offeror on the SF 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

4.1.2 Section B - Supplies or Services and Prices

Completed pricing information in Section B of the solicitation.

4.1.3 Section I - Contract Clauses

Completed clauses incorporated in full text of the solicitation.

4.1.4 Section K - Representations, Certifications, and other Statements of Offerors Completed representations, certifications, acknowledgments and statements. In addition, completed copy of Online Representations and Certifications shall be provided. This can be accomplished by registering in the System for Award Management (SAM) at https://beta.sam.gov/ and completing the Online Representations and Certifications. All prospective awardees are required to register at SAM and to maintain an active registration during the life of the contract.

4.1.5 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 4.1.

Table 4.1 - Solicitation Exceptions https://beta.sam.gov/

Solicitation Document

Page/ Paragraph

Requirement/ Portion Rationale

PD, Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

4.2 Other Information Required

4.2.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

4.2.2 Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code;

TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). If the offeror is other than a small business, the offeror shall submit a Small Business Subcontracting Plan IAW FAR 52.219-9 that also identifies and specifies the extent of offeror's commitment to the participation of the small business concerns included in the plan, whether as joint venture members, teaming arrangement partners, or subcontractors. If applicable, submit a copy of your approved Master Plan. In the event the offeror has negotiated a comprehensive subcontracting plan pursuant to DFARS 219.702, the offeror must submit the information that identifies and specifies the extent of its commitment to the participation of Small Businesses (SB), Veteran-owned small business concerns (VOSB), Service disabled veteran-owned small business concerns (SDVOSB), HUBZone small business concerns, small disadvantaged business concerns (SDB), and women-owned small business concerns (WOSB).