3 Seater Bid Tabulation - Bid awarded to Taylor Forbes Equipment
34 KB Posted
- Attached to
- SRRA is seeking sealed bids for (5) 3 Seater Side by Side All Terrain Vehicles per specs in RFP
- Solicitation number
- 70607
- Issued by
- Washington County, Virginia
About this file
This document is a bid tabulation related to a state and local government contract opportunity issued by the Southwest Regional Recreation Authority (SRRA) in Virginia. The solicitation seeks five (5) 3-seater side-by-side all-terrain vehicles (ATVs) to be delivered to Wise County, Virginia. The RFP outlines detailed technical specifications for the ATVs and requires delivery within 30 days of contract award. Vendors were instructed to submit bid pricing, delivery timelines, warranty information, and qualifications. The proposal submission deadline is July 3rd, 2024, at 3:00 PM. The RFP does not indicate any set-aside designations or the identity of the incumbent vendor.
The bid tabulation shows responses from five vendors, with pricing ranging from $120,790 to $264,995. Evaluation criteria included compliance with specifications, initial purchase cost, total cost of ownership, vendor experience, warranty coverage, delivery timeline, and innovative features. The contract was ultimately awarded to Taylor-Forbes Equipment Co. in Farmville, VA, with a bid of $120,790 for pickup or $125,690 for delivery. The bid tabulation provides details on the proposed vehicles, warranties, and delivery timelines from each vendor.
Text of this file
3 Seater Bids Meade Tractor Abingdon, Va Machine: John Deere Gator (1) 2023, (4) 2024 Warranty:
PowerGard Protection Plan New Units – Still within basic warranty, XUV835M, Comprehensive – Full Machine, 600 Total Hours or 24 Total Months, $0 Deductible.
Delivery Information: Delivery by end of month. In stock.
Meets Specs: Yes Cost Per Unit:
$27,832.85 w/o PowerGard Plan $28,585.85 with PowerGard Plan Total Cost:
$139,164.25 w/o PowerGard Plan $142,929.25 with PowerGard Plan
| Evaluation Criteria | Score |
| Compliance with Required Specs | 25 |
| Initial Purchase Cost | 15 |
| Total Cost of Ownership | Unable to Score until purchase is made and we know all fees for tags, title, insurance etc.. |
| Vendor Experience, Rep, etc. | 15 |
| Warranty Duration and Coverage | 10 |
| Delivery Timeline & Services | 5 |
Innovative Features and Technology 5 Total Score 75
Notes:
Chaves Brothers Management LLC.
Boca Raton, FL Machine: 2025 Polaris Ranger XP1000 Northstar Edition – Onyx Black Warranty:
24 Month Extended Warranty - $1170 Each machine added into cost Delivery Information: Up to 240 day lead time from receipt of PO.
Meets Specs: Yes Cost Per Unit:
$29,409.98 Total Cost:
$147,049.90
| Evaluation Criteria | Score |
| Compliance with Required Specs | 25 |
| Initial Purchase Cost | 10 |
| Total Cost of Ownership | Unable to Score until purchase is made and we know all fees for tags, title, insurance etc.. |
| Vendor Experience, Rep, etc. | 10 |
| Warranty Duration and Coverage | 5 |
| Delivery Timeline & Services | 0 |
Total Score 55
Notes: 240 Day Lead Time for Delivery, 24 month extended warranty is an extra $1170 per machine, located in Boca Raton Fl
Village Motorsports Unionville, Va Machine: 2025 Polaris Ranger Northstar – Blue Warranty:
Polaris Total Protection 2 years - $4800 for all units included in total cost.
Delivery Information:
Fall 2024 (Could be sooner based on Manufacturer Production), $4600 delivery fee included in total cost.
Meets Specs: Yes Cost Per Unit:
$28,655.48 Total Cost:
$143,277.40
| Evaluation Criteria | Score |
| Compliance with Required Specs | 20 |
| Initial Purchase Cost | 15 |
| Total Cost of Ownership | Unable to Score until purchase is made and we know all fees for tags, title, insurance etc.. |
| Vendor Experience, Rep, etc. | 10 |
| Warranty Duration and Coverage | 10 |
| Delivery Timeline & Services | 2 |
Total Score 62
Notes: Fall 2024 Delivery Time plus a $4600 delivery fee, in-state (5 Hours away)
RideNow Powersports Irving, TX Machine: 2024 Defender HD9 Cab Warranty:
1 year BRP limited warranty B.E.S.T term available up to 30 months.
Delivery Information:
30 Days from the notification of award.
Meets Specs: Yes Cost Per Unit:
$24,509.93 Total Cost:
$122,549.65
| Evaluation Criteria | Score |
| Compliance with Required Specs | 20 |
| Initial Purchase Cost | 25 |
| Total Cost of Ownership | Unable to Score until purchase is made and we know all fees for tags, title, insurance etc.. |
| Vendor Experience, Rep, etc. | 10 |
| Warranty Duration and Coverage | 5 |
| Delivery Timeline & Services | 5 |
Total Score 70
Notes: Out of State, 1 Year Warranty
Products Unlimited Distributors Inc.
Plano, TX Machine: No Information Given Warranty:
No warranty information
Delivery Information:
Delivery by 8/30/2024 Meets Specs: No, no information about machine sent with proposal.
Cost Per Unit:
$52,999.00 Total Cost:
$264,995.00
| Evaluation Criteria | Score |
| Compliance with Required Specs | 0 |
| Initial Purchase Cost | 5 |
| Total Cost of Ownership | Unable to Score until purchase is made and we know all fees for tags, title, insurance etc.. |
| Vendor Experience, Rep, etc. | 5 |
| Warranty Duration and Coverage | 0 |
| Delivery Timeline & Services | 0 |
Innovative Features and Technology 0 Total Score 10
Notes: Out of State, no warranty or machine information sent with proposal.
Taylor-Forbes Equipment Co.
Farmville, VA Machine: 2025 Ranger 1000 – Sage Green Warranty:
2 year Ranger Factory Warranty.
Delivery Information:
3 to 4 weeks from approval of purchase order. $4900 delivery fee.
Meets Specs: No, no information about machine sent with proposal.
Cost Per Unit:
$24,158.00 Total Cost:
$120,790.00 if picked up $125,690.00 if delivered
| Evaluation Criteria | Score |
| Compliance with Required Specs | 25 |
| Initial Purchase Cost | 25 |
| Total Cost of Ownership | Unable to Score until purchase is made and we know all fees for tags, title, insurance etc.. |
| Vendor Experience, Rep, etc. | 15 |
| Warranty Duration and Coverage | 10 |
| Delivery Timeline & Services | 3 |
Total Score 83
Notes: In-State, save $4900 if picked up from dealer. (4 Hours 45 mins away) image1.png
Other files
| File | Type | Posted |
|---|---|---|
| 3 Seater Bid Tabulation | — | |
| SRRA4sidebysideRFP 3 Seater Updated.docx | DOCX document |
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