3-Scope of Work - MCT Schedule Rack Cards and Ways to Pay brochures.pdf
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- Solicitation number
- ITQ - 22600136
- Issued by
- Madison County, Illinois
About this file
This is a Scope of Work document issued by the Agency for Community Transit (ACT) in Illinois for printing services related to MCT Schedule Rack Cards and Ways to Pay brochures under ITQ-22600136. The project requires the vendor to produce and deliver 5,000 Schedule Rack Cards (3.5" W x 9.25" H, full-color, 2-sided on 120# white dull-coated cover stock) and 5,000 Ways to Pay brochures (3.5" W x 9.25" H when folded, full-color, 2-sided on 80# white dull-coated cover stock with tri-fold finishing). Both products must contain a minimum of 10% post-consumer recovered fiber. The production timeline establishes critical milestones: contract award within two business days of bid deadline, artwork file delivery within two business days of award, vendor proof submission within two business days of file receipt, owner proof approval within two business days of proof receipt, and final delivery within ten business days of approval. All materials must be delivered FOB Destination to ACT's headquarters in Pontoon Beach, Illinois, Monday through Friday between 8:00 a.m. and 4:30 p.m., with secure packaging for transit protection.
All printing must be performed in-house with no subcontracting permitted. The vendor must obtain written owner approval prior to all printing services, and any digital file manipulation requires prior written consent. No overrun allowances are acceptable, and the vendor shall not be excused from performance due to other commitments. The contract is funded through CMAQ and ATP grants from the Illinois Department of Transportation (IDOT), subjecting the work to applicable federal laws, executive orders, and regulations. Award will be made to the lowest responsive and responsible bidder meeting specifications, with freight costs included in the bid price under FOB Destination terms. Variance requests from stated specifications must be submitted before bid closing with supporting documentation, and ACT reserves sole discretion in evaluating such requests based on product quality and the degree of deviation from requirements.
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Agency for Community Transit MCT Schedule Rack Cards and Ways to Pay brochures Printing
Services ITQ-22600136 Attachment A
SOW 1. Scope of Work
1.1 Overview
The Vendor shall be responsible, to the satisfaction of the Agency for Community Transit, (Owner), for the timely production, printing, finishing and delivery of MCT Schedule Rack Cards and MCT Ways to Pay brochures Printing Services project.
1.2 Minimum Printing Specifications
1.2.1 Schedule Rack Cards Printing:
• Quantity: 5,000
• Size of Print Area: 3.5” W x 9.25” H
• Finished/Flat Size: 3.5” W x 9.25” H
• Paper Stock (Weight/Varnish): 120# white, dull-coated, cover/card stock (minimum of 10% post -consumer recovered fiber)
• Number of sides/ Bleeds: Full-bleeds; 2-sided
• Colors/ PMS numbers: Full color
1.2.2 Ways to Pay Brochures Printing
• Quantity: 5,000
• Size of Print Area: 10.375” W x 9.25”H
• Finished/Flat Size: 3.5” W x 9.25”H
• Paper Stock (Weight/Varnish): 80# white, dull-coated, cover/card stock (minimum of 10% post -consumer recovered fiber)
• Number of sides/ Bleeds: Full-bleeds; 2-sided
• Colors/ PMS numbers: Full color
1.2.3 Finishing Services: - Ways to Pay Brochures
• Tri-Fold size: 3.5”W x 9.25”H
• Fold Description: Vertical fold to 3.5” x 9.25” - One panel will be slightly smaller to ensure even fold
Agency for Community Transit MCT Schedule Rack Cards and Ways to Pay brochures Printing
Services ITQ-22600136 Attachment A
1.3 Timeline for Print Production, Proofing and Delivery
The following timeline applies to all print materials covered under this contract.
Milestone Responsibility Target Date
Owner awards contract Owner Within 2 business days of bid deadline.
Owner provides artwork files Owner Within 2 business days of contract award
Vendor provides initial proof Vendor Within 2 business days after file receipt
Owner return proof approval Owner Within 2 business days after proof receipt
Final delivery to Owner Vendor Within 10 business days after final approval
1.4 Order and Delivery
• Packaging Services:
Secure packing to protect items during transit.
Shipment will be completed using standard shipping or delivery methods
• Shipping Services:
Orders shall be delivered F.O.B. Destination to the Owner’s headquarters:
Agency for Community Transit
Attn: Marketing Department
1 Transit Way, Gate C
Pontoon Beach, Illinois 62040.
Orders must be coordinated between the Owner and the Vendor’s project manager. Unless other arrangements are made, deliveries shall be made Monday through Friday, excluding holidays, between the hours of 8:00 am and 4:30 pm.
1.5 Project Manager
The Vendor and Owner will each assign a Project Manager to coordinate and manage the services of this
Contract. Communications will be conducted over the telephone, in person, and/or via e-mails as determined by the Owner’s project manager.
1.6 Vendor Rights, Requirements and Communications
• Proofs must have written approval by Owner prior to all printing services.
• Any digital file manipulation/changes made during pre-press work by the Vendor will require prior Owner written consent and approval
• No overrun allowances will be accepted by the Owner.
• The Vendor shall not be excused from performance because of other commitments.
1.7 Owner’s Rights, Requirements and Communications
• Approved artwork will be provided to the Vendor electronically by the Owner.
• The Vendor shall notify the Owner’s project manager immediately, via purchasing@mct.org, if any significant problems, including delivery delays, are encountered during the contract.
1.8 Subcontracting
• Printing must be done in-house, no subcontracting.
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