3_Safety Review_Testek Services -- Copy.pdf

DEPARTMENT OF THE ARMY

LETTERKENNY ARMY DEPOT

1 OVERCASH AVENUE

CHAMBERSBURG, PENNSYLVANIA 17201

AMLD-SAF 15 August 2024

MEMORANDUM FOR: Directorate of Industrial Operations, (DIO)

ATTN: Emilio Gonzalez, Industrial Engineer and COR

SUBJECT: Safety Office Review of Hydraulic Test Equipment Service and Support

1. Purpose: Letterkenny Army Depot (LEAD) Safety Office review of HIMARS Testek Hydraulic Pump, Motor and Test Equipment Service and Support. The contractor shall provide all personnel, equipment, tools, repair parts/materials, supervision, quality control and other items and non-personal services necessary to perform maintenance, repair, and software support for the Testek Hydraulic Pump, Motor and Reservoir Test Station Model 720020. Services include telephone technical assistance and email exchange as well as parts and materials and technical documentation required for Letterkenny personnel to repair the station.

Other services include software modification and development, repair, and maintenance service. On-site maintenance, assistance with calibration, and service will be on an as needed basis only. Contractor response time to telephone requests for assistance will not exceed 24 hours. Repair parts will be provided upon request and contractor will deliver requested parts within an estimated twenty-four (24) weeks after receipt of order, or less if negotiated at the time of placement of order. In the event LEAD Personnel are unable to repair the station , the Contracting Officer (COR) shall request a five (5) day site-visit from the Contractor to trouble shoot and restore the test station if possible. Safety Review is based on Performance Work Statement received 8/5/2024.

This contract includes Critical Hardware and Software maintenance, repair, rebuild, calibration, and parts (telephone and on-site technical assistance). Contract is for one base year and two option years.

The requestor is responsible for ensuring the adequacy of the item(s) for the intended use or purpose of the request prior to submittal for safety review.

2. The following information is recommended to be added to the Purchase Description and the contractor be notified of the following items.

a. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is ISO 45001 certified, AS9100 and AS9110 certified.

b. The contractor will meet or exceed all of the LEAD safety and Occupational Health Program LEAD-R 385-1, LEAD Safety Bulletins, Army Safety Program and Occupational Health Program AR-385-10, OSHA, NFPA, ANSI, DoD, UFC, DOT, 29 CFR Title 1910 and 29 CFR Title 1926, Applications and other consensus standards

AMLD-SAF

SUBJECT: Safety Office Review Hydraulic Test Equipment Service and Support for Letterkenny Army Depot, Version 1 for the industry covered by the subject contract. In the case of a conflict among these laws, regulations, and standards contact the COR for clarification.

c. LEAD safety policy and safety program LEAD-R 385-1 can be found at https://letterkenny.army.mil/visitors-Information. The Army Safety Program and Occupational Health Program is AR-385-10.

d. As part of the applicability of engineering controls, all equipment with rotating and moving parts at point of operation shall comply with LEAD 385-1 Chapter 17-3 machine guarding requirements.

e. All on-site Service shall follow proper lockout/tagout (LOTO) action and procedures for addressing and controlling hazardous energy during service and maintenance of machines and equipment in accordance with OSHA 29 CFR 1910.147 and LEAD-R 385-1.

f. Equipment installation/set-up, service, maintenance, and testing shall be conducted accordance with the equipment manufacturer specifications, and according to the frequency recommended by the manufacturer.

g. The Contractor shall ensure all employees and all associated sub-contractor’s employees possess all required licenses for operating any equipment used in the performance of this contract. The Contractor must ensure that any personnel performing under a contract are fully trained, licensed, certified, and qualified for the position in which they shall be serving.

h. Contractors will comply with the Occupational Safety and Health Administration (OSHA) standards and LEAD safety rules and regulations. Contractor shall have available copies of training certificates, required permits, and the Contractor’s safety plan or hazard analysis for the jobs to be performed at LEAD.

i. Each contractor/subcontractor will be familiar with the types of work they are expected to perform and each phase of the operation and associated hazards.

j. The contractor shall assess each worksite for hazards prior to the start of work.

k. All chemicals on LEAD worksites shall be vetted and approved by the LEAD

Hazardous Material Approval Group (HMAG) prior to use per LEAD-R 385-1 Safety Bulletin 23-02.

l. A list of all approved hazardous materials and Safety Data Sheets (SDS) will be maintained at all worksites.

m. All contractor personnel shall wear the appropriate PPE when in the following work areas: industrial buildings, at construction sites, test sites and test facilities.

n. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

https://letterkenny.army.mil/visitors-Information

o. Contractors who are managed under a different Safety Management System (SMS) must report injures, accidents, and near misses to the Safety Office through their COR representative. CORs shall notify the Safety Office within 24 hours of a contractor reporting an injury, accident, or near miss.

p. All safety messages or recalls related to the safe use of products provided by the contractor will be provided to the LEAD POC for the Contract within 5 days of contractor’s awareness of the message or notice.

4. The LEAD TPOC shall ensure the contractor provides a completed AMLD Form 4733, LEAD Contractor Chemical Checklist, and include Safety Data Sheets (SDSs) for all chemicals to be brought onto the Depot prior to performing work on-site. The Directorate HMAG coordinator is the point of contact responsible for facilitation the HazMat validation.

Approved LEAD SDSs shall be maintained at all worksites.

5. If the requirements for this contract change, the proponent of the contract must submit all changes to the LEAD Safety Office for review.

6. LEAD Safety Office requests participation in all Technical Reviews to ensure current safety consideration for this contract.

7. A copy LEAD contract for this purchase shall be sent to the Safety POC.

8. The POC for this memo is Terrie L. Doom, LEAD Safety Office AMLD-SAF, (717) 267- 5253, Email: Terrie.L.Doom.civ@army.mil.

Terrie L. Doom Safety Engineer Letterkenny Army Depot mailto:Email:%20Terrie.L.Doom.civ@army.mil