3_RFP-FA520925R8000.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

13b. RATING

14. METHOD OF SOLICITATION

CODE

CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 43

5. SOLICITATION NUMBER

FA520925R8000

a. NAME

NAOTSUGU KONO

042-553-8549

FA5209

15. DELIVER TO 16. ADMINISTERED BY

See Schedule

9. ISSUED BY

374th Contracting Squadron Specialized Contracting Flight Bldg 620, Yokota Air Base, Fussa-shi, Tokyo, 197-0001, Japan

28 Mar 2025

LOCAL TIME

28 Apr 2025

11:00 AM

221210

X X

Page 2 of 43 Solicitation No.

FA520925R8000

This solicitation is for natural gas supply (city gas) issued by 374th Contracting Squadron (374 CONS). This announcement constitutes the solicitation; proposals are being requested.

The solicitation number is: FA520925R8000 issued as a Request for Proposal (RFP).

1. REQUIREMENT:

Item Supplies/Service Period 0001 Natural Gas Supply

See the following paragraphs for more details.

See Exhibit A, Pricing Schedule, for Qty, Unit Price, and Amount.

Product Service Code (PSC): 6830

1 Sep 2025 through 31 Aug 2030 (5 years)

1.1 Natural gas supply shall be provided to the following service location:

- Building 1600, Naval Air Facility Atsugi

1.2 The Contractor shall provide all personnel, equipment, tools, materials, supervision and other items and services necessary to provide natural gas, twenty four (24) hours a day, seven (7) days a week, to the Main Boiler Plant, Building 1600, at Naval Air Facility (NAF) Atsugi via gas pipeline.

1.3 The Contractor shall coordinate with General Gas Pipeline Service Provider (Tokyo Gas Network) and conduct periodic and emergency inspections on US Government-owned gas line from the NAF Atsugi property boundary to the Main Boiler Plant connection point listed above in accordance with Japanese Gas Business Act (Act No. 51 of March 31, 1954) and all other relevant laws. The distance from the existing gas supply point at the property boundary to the Main Boiler Plant connection point is approximately 1,007 meters.

2. PERIOD OF PERFORMANCE/ORDER:

1 Sep 2025 through 31 Aug 2030 (5 years)

3. TECHNICAL DATA/REQUIREMENTS:

See attachment (Atch) 1, Technical Description (TD)

4. PRICE:

4.1 All prices shall be exclusive of any taxes and dues from which the US Government is exempt under the Agreement under article VI of the Treaty of Mutual Cooperation and Security between Japan and the United States of America, Regarding Facilities and Areas and The Status of United Status of Armed Forces in Japan (SOFA).

4.2 Gas Resource Base is ¥57,300.00/ton.

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4.3 Total maximum amount is 37,500,000m3 for the life of contract.

4.4 Minimum guarantee is ¥50,000 for the first year of the contract.

4.5 The Estimated Annual Consumption is 6,700,000m3. The Total Estimated Consumption is 33,500,000m3. See Atch 2, Estimated Consumption.

5. APPLICABLE CLAUSES: The following clauses are hereby incorporated:

FAR 52.212-4 – Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services. (Jan 2025) In accordance with Federal Acquisition Regulation (FAR) 52.212-5, the following applicable FAR clauses are incorporated by reference to implement provisions of Law or Executive Orders applicable to this commercial products acquisition:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108- 77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/52.233-3#FAR_52_233_3

Page 4 of 43 Solicitation No.

52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C.

3509)).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C.

6101 note).

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O.

13627).

Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332). For the purpose of this clause, the blank(s) is/are completed as follows: “(b)(1)…the date when the contract is awarded and is uploaded to EDA, using EFT Form established by DFAS”.

(c) Reserved.

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after

Page 5 of 43 Solicitation No.

any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

Order Limitations

Guaranteed Minimum Amount. The contract guarantees a minimum amount of ¥50,000 for the life of the contract. Upon award of the contract, a delivery order for the guaranteed minimum amount of ¥50,000 will be placed to the Contractor as a record of obligation. See paragraph 1.6 of Atch 1, TD.

** This is to satisfy minimum guarantee requirement set forth in Atch 1, TD. The Contractor is required to attend Post-Award Conference. (Date: To be determined)

Indefinite Quantity.

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after the end of the period of performance of the last order placed under this contract.

ORDERING:

Estimate Order: An Estimate Order will be issued each fiscal year (prior to gas being supplied) to inform the Contractor of the estimated quantity and estimated monthly usage in Exhibit A, Pricing Schedule for the year.

Page 6 of 43 Solicitation No.

6. TAXES:

6.1 Unless otherwise provided in this contract, the contract price includes all applicable taxes and duties, except taxes and duties that the Government of the United States and the Government of Japan have agreed shall not be applicable to expenditures in Japan by or on behalf of the United States.

6.2 The Status of Forces Agreement between Japan and the United States and implementing the Japanese laws authorizes the United States exemption from certain Japanese taxes for materials, supplies, equipment and services procured for official purpose in Japan by the United States Armed Forces or by authorized agencies of the United States Armed Forces. Those taxes include

(1) Consumption tax, (2) Gasoline tax and local road tax on gasoline, (3) Diesel oil tax, and (4) Liquefied petroleum gas tax.

7. STANDARD FORM 1034, PAYMENT AND INVOICES

7.1 Standard Form (SF) 1034, Public Voucher for Purchase and Services Other Than Personal, shall be sent to the Contractor to claim the tax exemption. The Payment Office, Defense Finance and Accounting Services (DFAS), shall send SF1034 to the e-mail address shown in the Electric Funds Transfer Form submitted by the Contractor.

7.2 Invoices shall be addressed to:

Ms. Chigusa Morimoto Budget Analyst Utilities and Energy Atsugi Det Naval Facilities Engineering Command, Far East e-mail: chigusa.morimoto.ln@us.navy.mil DSN: 264-4086 / DSN Fax: 264-4089 Tel Japan: 0467-63-4086 Tel Int'l: +81-467-63-4086

Address:

BOX15 Utility Div, Public works Dep, NAF Atsugi Mu-banchi Oogami Fukaya Ayase-shi, Kanagawa-ken 252-1101

7.3 Payments will be made by:

DFAS JAPAN/JRJC

NAVY AND MARINE CORPS ACCOUNTS PAYABLE

UNIT 5220, BLDG 210 APO AP 96328-5220

CODE: HQ0721

8. LEGAL SUCCESSOR:

mailto:chigusa.morimoto.ln@us.navy.mil

Page 7 of 43 Solicitation No.

8.1 The Contractor may transfer rights and obligations to a legal successor with the written consent of the Contracting Officer only. This consent may be withheld only if and when the successor does not afford reliable assurance of performing this contract.

8.2 The Contractor shall submit to the Contracting Officer three signed copies of the proposed Novation Agreement and one copy each, as applicable, of the following:

(a) The document describing the proposed transaction, e.g., purchase/sale agreement or memorandum of understanding

(b) A list of all affected contracts between the transferor and the US Government, as of the date of sale or transfer of assets, showing for each, as of the date, the –

(1) Contract number and type;

(2) Name and address of the contracting office;

(3) Total dollar value, as amended; and

(4) Approximate remaining unpaid balance.

(c) Evidence of the transferee’s capability to perform.

(d) Any other relevant information requested by the responsible contracting officer.

8.3 The Contractor shall submit to the contracting officer one copy of each of the following documents, as applicable, as the documents become available:

(a) An authenticated copy of the instrument effecting the transfer of assets; e.g., bill of sale, certificate of merger, contract, deed, agreement, or court decree.

(b) A certified copy of each resolution of the corporate parties’ boards of directors authorizing the transfer of assets.

(c) A certified copy of the minutes of each corporate party’s stockholder meeting necessary to approve the transfer of assets.

(d) An authenticated copy of the transferee’s certificate and articles of incorporation, if a corporation was formed for the purpose of receiving the assets involved in performing the US Government contracts.

(e) The opinion of legal counsel for the transferor and transferee stating that the transfer was properly effected under applicable law and the effective date of transfer.

(f) Balance sheets of the transferor and transferee as of the dates immediately before and after the transfer of assets, audited by independent accountants.

(g) Evidence that any security clearance requirements have been met.

Page 8 of 43 Solicitation No.

(h) The consent of sureties on all contracts listed under paragraph 9.3. if bonds are required or a statement from the transferor that none are required.

9. APPLICATION OF JAPANESE LAW, AGREEMENT, AND PROVISIONS:

9.1 Agreement under Article VI of the Treaty of Mutual Cooperation and Security between Japan and the United States of America, Regarding Facilities and Areas and The Status of United Status of Armed Forces in Japan (SOFA) shall be integral parts of the contract.

9.2 The most current versions of the Transportation Service provisions of Tokyo Gas Network Co. Ltd., formulated pursuant to the Article 48 of the provision of an Ordinance of the Ministry of Economy, Trade and Industry (METI), and approved by METI. (The most current version of the provision is dated 1 May 2024, as of Jan 2025)

9.3 Matters or doubts not provided in this contract shall be decided by the conference between delegates of the parties concerned with this contract.

10. CONCILIATION, CLAIMS:

10.1 Conciliation. Except as otherwise provided in this contract, any disagreement arising under this contract which is not resolved by the parties to this contract may be submitted to the United States - Japan Joint Committee for conciliation in accordance with Paragraph 10, Article XVIII of the Status of Forces Agreement under Article VI of the Treaty of Mutual Cooperation and Security between Japan and the United States of America. Requests by the Contractor shall be made in accordance with the following procedures:

(a) In the event the Contractor desires conciliation after the decision of the Contracting Officer has been served upon him, he will first file his appeal from such findings of fact with the appropriate authority in accordance with the clause of this contract entitled, “Disputes” and within the time limits described therein before filing a request for conciliation with the Joint Committee and then request the appellate authority under the “Disputes” clause to suspend its action on his appeal until such time as the Joint Committee has had an opportunity for effecting conciliation.

(b) The request for conciliation will be submitted by the Contractor through the nearest

Defense Facilities Administration Bureau, to the Contract Conciliation Panel of the Joint Committee. Upon the filing of the request with the Joint Committee, the Contractor will immediately notify the Contracting Officer in writing that the request for conciliation has been filed.

(c) In the event the disagreement submitted to the Joint Committee under subparagraph (b) above has been resolved through conciliation, it will be the responsibility of the Contractor to notify the appellate authority designated in the clause of this contract entitled, “Disputes”, of the settlement of the dispute and to withdraw his appeal.

Page 9 of 43 Solicitation No.

(d) In the event the Contractor has submitted a request for conciliation to the Joint Committee under subparagraph (b) above desires, notwithstanding tendency of his request for conciliation, that action by the appropriate authority under the clause of this contract entitled, “Disputes”, be resumed on his appeal, it is his responsibility to so request the said authority in writing. The Joint Committee shall be immediately informed by the Contractor of his action taken hereunder.

(e) No request for conciliation can be submitted to the Joint Committee in the case of a dispute upon which the final decision of the appropriate authority under the clause of this contract entitled, “Disputes”, has been rendered. Pending the hearing of the conciliation panel, the Contractor shall proceed diligently with the performance of the contract in accordance with the Contracting Officer’s decision. The provisions of this clause shall not prejudice any right which the parties to the contract may have to file in a civil suit.

11. OMBUDSMAN:

11.1 An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

11.2 Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

11.3 If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH CEM

25 E Street, Suite C-320

JBPH-H, HI 96853-5427

Phone: (808) 449-6128 mailto:afica.kh@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

11.4 The ombudsman has no authority to render a decision that binds the agency.

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11.5 Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

11.6 The US Government reserves the right to set-off/withhold payment if there is an issue with a claim against the Contractor (e.g. overpayment, damages, etc.)

12. CONTRACTING OFFICE:

12.1 Contract administration will be performed by 374th Contracting Squadron (374 CONS).

12.1.1 The address of the Contracting Office:

374th Contracting Squadron Specialized Contracting Flight Bldg 620 Yokota Air Base Fussa-shi, Tokyo, 197-0001, Japan

The envelope shall be marked “For Official Business”.

12.1.2 POINTS OF CONTACT:

Contracting Officer: Ms. Izumi Ito Tel DSN: 225-7628 Email: izumi.ito.jp@us.af.mil

Contract Specialist: Mr. Naotsugu Kono Tel. DSN: 225-2256 Email: naotsugu.kono.jp@us.af.mil

DSN Fax: 225-3346 Commercial Tel: 042-553-8549 Commercial Fax: 042-551-0973

12.2 Technical Representative:

NAVFAC Far East is designated as “Technical Representative” of the Contacting Officer for accepting and inspect services, verifying and certifying invoices, technical matters, and other tasks designated by the Contracting Officer.

12.2.1 POINTS OF CONTACT

Technical Representative: NAVFAC Far East (Mr. Peter Ly or other designated persons) Tel. DSN: 243-6397/Commercial 046-816-6397 mailto:izumi.ito.jp@us.af.mil

Page 11 of 43 Solicitation No.

Email: peter.p.ly.civ@us.navy.mil

13. FUNDING:

52.232-18 Availability of Funds (Apr 1984) Funds are not presently available for this contract. The US Government’s obligation under this contract continuation is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the US Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

14. CORRESPONDENCE IN ENGLISH:

The Contractor shall submit all contract correspondence to the US Government in English or with an English translation.

15. OTHER CONDITIONS:

The Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of the contract and is not a substitute for a properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/.

16. REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS

16.1 Definition. “Covered DoD official,” as used in this clause, means an individual that—

(1) Leaves or left DoD service on or after January 28, 2008; and

(2)(i) Participated personally and substantially in an acquisition as defined in 41 U.S.C. 131 with a value in excess of $10 million, and serves or served—

(A) In an Executive Schedule position under subchapter II of chapter 53 of Title 5, United States Code;

(B) In a position in the Senior Executive Service under subchapter VIII of chapter 53 of Title 5, United States Code; or mailto:peter.p.ly.civ@us.navy.mil https://www.sam.gov/

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(C) In a general or flag officer position compensated at a rate of pay for grade O-7 or above under section 201 of Title 37, United States Code; or

(ii) Serves or served in DoD in one of the following positions: program manager, deputy program manager, procuring contracting officer, administrative contracting officer, source selection authority, member of the source selection evaluation board, or chief of a financial or technical evaluation team for a contract in an amount in excess of $10 million.

16.2 The Contractor shall not knowingly provide compensation to a covered DoD official within 2 years after the official leaves DoD service, without first determining that the official has sought and received, or has not received after 30 days of seeking, a written opinion from the appropriate DoD ethics counselor regarding the applicability of post-employment restrictions to the activities that the official is expected to undertake on behalf of the Contractor.

16.3 Failure by the Contractor to comply with paragraph 16.2 of this clause may subject the Contractor to rescission of this contract, suspension, or debarment in accordance with 41 U.S.C.

2105(c).

PROVISIONS

17. ANTICIPATED CONTRACT TYPE:

The US Government anticipates to award a firm fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract.

18. OTHER INFORMATION TO OFFERORS:

18.1 See Atch 2, Estimated Consumption, for monthly and yearly estimated consumption.

18.2 The service location is depicted in Atch 3, Suppl Gas Connection Points.

18.3 No supplier subcontracting will be permissible in this contract.

18.4 For evaluation purposes, Gas Resource Adjustment Cost shall not be included in the prices, and a load factor assumes 75%.

18.5 In addition to any other terms contained in this solicitation, the following terms and conditions apply; offerors are advised to complete the necessary fill-ins where applicable.

18.6 Solicitation provisions will be physically removed from any resultant award, but will be deemed to be incorporated by reference in that award.

19. FAR 52.212-1 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

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Addendum to 52.212-1 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

INSTRUCTIONS TO OFFERORS:

19.1 To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separate parts; Part I – Summary and Miscellaneous Data and Part II – Price Proposal.

19.2 The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit cost data to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

19.3 An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation.

19.4 Specific Instructions: The submission may be made by email.

19.5 Offerors are advised to return the following documents. If offerors fail to submit the followings, offerors are considered as non-responsive and ineligible for contract award.

19.5.1 Part I – Summary and Miscellaneous Data

(a) Signed proposal (Solicitation No. FA520925R8000). In doing so, the offeror agrees to the contract terms and conditons as written in the solicitation with attachments.

(1) Complete the paragraph 24, 25 and 26 fill-ins in provisions Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, Covered Defense Telecommunications Equipment or Services – Representation, and Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services— Representation, and

(2) the fill-ins in the on-line Representations and Certifications at www.sam.gov.

(3) The signed proposal shall also include Standard Form 1449 with the fill-ins in 12, 17a Code (NCAGE), 17a, 30a, 30b, and 30c

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(b) Copy of licenses evidencing registration with the Ministry of Economy, Trade, and Industry, Government of Japan or its subordinate office in accordance with Japanese Gas Business Act.

(c) Copy of the current financial statement (Kessan Houkoku-sho in Japanese) for adequate financial resources.

(d) Submit an acknowledgment of the all solicitation amendments, if issued.

19.5.2 Part II – Price Proposal

Exhibit A, Pricing Schedule. Insert proposed basic charge, unit price, estimated amount and total price in the Pricing Schedule. The proposal(s) must be submitted for five (5) years by completing with proposed basic charge, unit price, estimated amount for Item No. A001 – A401 and the total price. The estimated amount must equal the yen unit price multiplied by Estimate Consumption Amount, plus monthly basic charge multiplied by 12 months if basic charge is proposed. Price Structure can be a basic charge and a unit price or a unit price only. If only unit price is proposed, leave basic charge blank. Unit Price shall be the third decimal place. Japanese consumption tax shall not be included.

For evaluation purpose, Gas Resource Adjustment Cost shall not be included in the prices, and a load factor assumes 75%.

19.6 The offeror agrees to hold the prices in its offer firm for 150 calendar days from the date specified for receipt of offers.

19.7 Determination of Contractor Responsibility: Before making an award, the Contracting Officer will determine the successful offeror is responsible and has the capacity to satisfy the Government requirement. To this end, the Contracting Officer may request additional documentation or information from any or all offerors in addition to copy of licenses and copy of the current financial statement (Kessan Houkoku-sho in Japanese) specified in paragraph 19.5.1(b) and (c) above.

20. EVALUATION OF PROPOSALS:

20.1 The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforming to the solicitation is evaluated to have the lowest and reasonable price and it will be the most advantageous to the Government. Lowest price will be determined by adding all items as addressed in Exhibit A, Pricing Schedule, for a total evaluated price (TEP).

20.2 A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

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21. ONLY ONE OFFER:

(a) Cost or pricing data requirements. After initial submission of offers, if the Contracting Officer notifies the Offeror that only one offer was received, the Offeror agrees to—

(1) Submit any additional cost or pricing data that is required in order to determine whether the price is fair and reasonable or to comply with the statutory requirement for certified cost or pricing data; and

(2) Except as provided in paragraph (b) of this provision, if the acquisition exceeds the certified cost or pricing data threshold and an exception to the requirement for certified cost or pricing data at FAR 15.403-1(b)(2) through (5) does not apply, certify all cost or pricing data in accordance with paragraph (c) of DFARS provision 252.215-7010 , Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data, of this solicitation.

(b) Canadian Commercial Corporation. If the Offeror is the Canadian Commercial Corporation, certified cost or pricing data are not required. If the Contracting Officer notifies the Canadian Commercial Corporation that additional data other than certified cost or pricing data are required in accordance with DFARS 225.870-4 (c), the Canadian Commercial Corporation shall obtain and provide the following:

(1) Profit rate or fee (as applicable).

(2) Analysis provided by Public Works and Government Services Canada to the Canadian Commercial Corporation to determine a fair and reasonable price (comparable to the analysis required at FAR 15.404-1).

(3) Data other than certified cost or pricing data necessary to permit a determination by the U.S. Contracting Officer that the proposed price is fair and reasonable___ [U.S. Contracting Officer to provide description of the data required in accordance with FAR 15.403-3(a)(1) with the notification].

(4) As specified in FAR 15.403-3(a)(4), an offeror who does not comply with a requirement to submit data that the U.S. Contracting Officer has deemed necessary to determine price reasonableness or cost realism is ineligible for award unless the head of the contracting activity determines that it is in the best interest of the Government to make the award to that offeror.

(c) Subcontracts. Unless the Offeror is the Canadian Commercial Corporation, the Offeror shall insert the substance of this provision, including this paragraph (c), in all subcontracts exceeding the simplified acquisition threshold defined in FAR part 2.

22. CLOSING DATE FOR RECEIPT OF PROPOSALS:

22.1 Proposals shall only be submitted electronically by email no later than offer due date/time in local time (Japan Standard Time (JST)) specified in Block 8 of Standard Form (SF) 1449 to

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each of the following email addresses izumi.ito.jp@us.af.mil and naotsugu.kono.jp@us.af.mil.

Late submission will be handled as follows:

(a) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the US Government office designated in the solicitation by the time specified in Block 8 of SF 1449.

(b) Any offer, modification, revision, or withdrawal of an offer received at the US

Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the US Government infrastructure not later than 16:00 p.m. one working day prior to the date specified for receipt of offers; or

(2) There is acceptable evidence to establish that it was received at the US Government installation designated for receipt of offers and was under the US Government’s control prior to the time set for receipt of offers; or

(3) If this solicitation is a request for proposal, it was the only proposal received.

(4) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the US Government, will be considered at any time it is received and may be accepted.

(c) Acceptable evidence to establish the time of receipt at the US Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of US Government personnel.

(d) If an emergency or unanticipated event interrupts normal US Government processes so that offers cannot be received at the US Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent US Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal US Government processes resume.

(e) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. As the solicitation authorizes electronic offers, offers may be withdrawn electronically received at any time before the exact time set for receipt of offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

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23. DISCUSSIONS AND AWARD:

23.1 DISCUSSIONS:

The US Government intends to evaluate proposals and award a contract without discussions.

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price standpoint and submit all required documents. However, if during the evaluation period, it is determined to be in the best interest of the US Government to hold discussions, the US Government may open discussions with the offerors consistent with the evaluation criteria in paragraphs 20 and 23 in this solicitation. Discussions may be opened to resolve any potential mistakes contained in the offeror’s proposal, to clarify or revise pricing, or any other aspect of the proposals that may lead to a better understanding of the offeror’s proposals.

23.2 AWARD:

23.2.1 BASIS FOR CONTRACT AWARD: This is a competitive acquisition with price as the only evaluated factor for source selection. By submission of its offer in accordance with the instruction provided in paragraph 19, Instruction to Offerors, above, the offeror accedes to the terms and conditions as written in the solicitation. Failure to meet a requirement may result the offeror being ineligible for award. Award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The Government will select the lowest total evaluated price (TEP) from the offeror who is determined to be responsible. The evaluation process will include the following:

Price Evaluation. The Government will rank all offers by the total evaluated price (TEP).

The price evaluation will document the fairness and reasonableness of the TEP. The Estimate Amount is determined by multiplying the estimate consumption by the unit price, or adding the monthly basic charge multiplied by 12 months to the amount multiplying the estimate consumption by the unit price. If proposed price structure is a unit price only, a basic charge can leave blank. The offeror’s total proposed price will be the Total Estimate Amount shown in Exhibit A, Pricing Schedule. TEP will be determined by addition of Estimated Amount over five (5) years.

24. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses

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covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

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(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

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(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

25. Covered Defense Telecommunications Equipment or Services—Representation

(a) Definitions. As used in this provision, “covered defense telecommunications equipment or services” has the meaning provided in the clause 252.204-7018 , Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov/) for entities excluded from receiving federal awards for “covered defense telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ] does, [ ] does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual…