3-RFP.pdf

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 1

MONROE COUNTY

FLEET MANAGEMENT

BID SPECIFICATIONS

EMERGENCY GENERATOR INSPECTIONS

AND REPAIRS

MONROE COUNTY, FLORIDA

BOARD OF COUNTY COMMISSIONERS

Mayor Michelle Lincoln, District 2 Mayor Pro Tem David Rice, District 4

Craig Cates, District 1 James K. Scholl, District 3

Holly Merrill Raschein, District 5

COUNTY ADMINISTRATOR

CHRISTINE HURLEY

CLERK OF THE CIRCUIT COURT ASSISTANT COUNTY ADMINISTRATOR

KEVIN MADOK KEVIN WILSON

November 2026

Prepared By:

Daryl Greenlee, Director of Fleet Management

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 2

TABLE OF CONTENTS

Page

Notice of Request for Competitive Solicitation 3

Instructions to Bidders 4 – 10

Bid Form(s) 11– 12

Draft Contract 13 –36

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 3

NOTICE OF REQUEST FOR COMPETITIVE SOLICITATIONS

NOTICE IS HEREBY GIVEN that on Wednesday, December 9, 2026, at 3:00 P.M., the Monroe County Purchasing Office will receive and open sealed responses for the following:

Emergency Generator Inspections and Repairs Monroe County, Florida

Pursuant to Fla. Stat. §50.0211(3)(a), all published competitive solicitation notices can be viewed at:

www.floridapublicnotices.com, a searchable Statewide repository for all published legal notices.

Requirements for submission and the selection criteria may be requested from the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids. The Public Record is available upon request.

Monroe County Purchasing Department receives bids via the Bonfire electronic bidding platform. Please do not e m a i l , mail or attempt to deliver in person any sealed bids. Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted.

The Monroe County Purchasing Department hereby directs that bids be submitted via the Bonfire electronic bidding platform at https://monroecounty-fl.bonfirehub.com, no later than 3:00 P.M. on December 9, 2026.

There is no cost to the bidder to use the Bonfire platform.

Please do not submit your confidential financial information as part of your proposal. There are separate uploads for each set of documents, including confidential financial information. All proposals will be made public on the platform after an intended decision or 30 days, whichever is earlier, unless the bids/proposals are rejected in accordance with F.S. 119.071. If your proposal document includes financial information, that information will not be considered confidential and will be available and viewable to the public in accordance with public records law.

The bid opening for this solicitation will be held virtually, via the internet, at 3:00 P.M., on Wednesday, December 9, 2026. You may call in by phone or internet using the following:

Join Zoom Meeting https://mcbocc.zoom.us/j/4509326156

Meeting ID: 4509326156 One tap mobile:

+16465189805,,4509326156# US (New York) +16699006833,,4509326156# US (San Jose)

Dial by your location:

+1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose)

Publication Dates Keys Citizen: Thur., 11/05/2026 Keys Weekly: Thur., 11/05/2026 News Barometer: Fri., 11/06/2026

[END OF SECTION]

http://www.floridapublicnotices.com/ https://monroecounty-fl.bonfirehub.com/ http://www.monroecounty-fl.gov/BonfireBids https://monroecounty-fl.bonfirehub.com/ https://mcbocc.zoom.us/j/4509326156

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 4

SECTION ONE: INSTRUCTION TO BIDDERS

The bidder(s) awarded a contract shall provide the following to Monroe County (also referred to herein as “Owner”).

1. DESCRIPTION & SPECIFICATIONS:

GENERAL:

The County intends to seek one (1) vendor/contractor for Emergency Generator Inspections and Repairs but reserves the right to award multiple separate contracts for the services based upon the Submission Response Forms. This project requires the furnishing of all labor, materials, equipment, tools, load bank, transportation, services, and incidentals, and the performance of all work necessary in accordance with the specifications entitled:

A. Annual inspections of approximately Seventy (70) emergency generators including the engines, electronics, electrical load, and transfer equipment. The annual major inspection is required in preparation for hurricane season, which begins on June 1st. The annual major inspection will include electrical load testing. Proposed inspection checklists must be included in Contractor’s proposal. Emergency inspections and repairs will be required at the County’s Upper, Middle and Lower Keys Facilities in Monroe County and at South Florida locations as directed by the County.

B. Routine repairs; the Owner is responsible for routine repairs and maintenance but may approve the Contractor or others to perform these repairs on a case-by-case basis. The Contractor will submit inspection reports identifying needed repairs. The Owner may perform or assist with all routine and/or emergency repairs.

C. Emergency repairs of all generators and transfer switch equipment; The Contractor shall be available 24 hours per day, 365 days per year. The Contractor shall be on site of any Emergency Generator malfunction within four (4) hours of verbal notification by the Owner.

D. The Contractor’s technicians shall report to the Owner’s Emergency Operations Center (EOC) within four (4) hours of verbal notification and remain on site available to Owner immediately following an emergency, declared by Owner.

E. If the Contractor feels that a unit is not economically repairable, the Contractor may submit an estimate for replacement and/or repair to the Owner. The Owner may, at his discretion, have the Contractor repair the unit in keeping with the repair estimate or seek other outside proposals for replacement. The cost for the replacement, will be considered an “additional service” under the contract.

F. The Contractor may be required to assist in the development of specifications for new or replacement generators and associated equipment.

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 5

G. The Owner shall pay the Contractor for the Contractor’s cost of the parts/equipment plus the percentage indicated in the parts markup of this bid form, excluding reasonably priced small items from contractor’s inventory that do not exceed more than $100.00 of the cost billed to the County. Receipts, invoices, or other acceptable proof of contractor’s original purchase must be attached to all work orders for parts exceeding $100.00. All parts shall be of equal or greater quality as compared to existing parts in use. The County shall have the option to purchase all special-order parts above $500.00 directly from the manufacturer, jobber, dealer, etc.

H. Attached is a list of the County’s current and active generators, which will require services under this emergency Generator Inspections and Repairs contract. The County’s generator inventory will always be subject to change due to surplus deletions, additions, transfers, movement, etc.

2. COPIES OF BID DOCUMENTS

A. Only complete sets of BID Documents will be issued and shall be used in preparing responses.

The County does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets.

B. Complete sets of BID Documents may be obtained in the manner and at the locations stated in the Notice of Request for Bids.

3. STATEMENT OF BID REQUIREMENTS

I. The awarded Contractor will be required to provide a State of Florida licensed electrician as required for load testing, load banking and/or electrical repairs including, but not limited to transfer switch repairs, back up portable generator installation and diagnoses. Additionally, the awarded Contractor and electrician will be required to provide related documents, credentials before contract documents are executed.

J. Proposal / Bid Form items number one (1.) and number two (2.); Labor for Repairs should be construed as labor for repairs, major PM, inspections, etc. (Flat rate labor charges will not be accepted.)

K. Specifications Contact:

Daryl Greenlee Director, Fleet Management Services Monroe County 111 Overseas Hwy, Suite 300 Key West, FL 33040 Office: 305-292-3452 Mobile: 786-847-3087 Greenlee-daryl@monroecounty-fl.gov

L. Contact:

Charles Reginelli Supervisory Lead Generator Mechanic Monroe County 10600 Aviation Blvd.

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 6

Marathon, Fl 33050 Office: 305-289-6062 Mobile: 305-747-2391

All submissions must remain valid for a period of ninety (90) days from the date of the deadline for submission. The Board will automatically reject the response of any person or affiliate who appears on the convicted Contractor list prepared by the Department of General Services, State of Florida, under Sec.

287.133(3)(d), Florida Statute (1989).

Once completed, the Bid package will be presented to the Monroe County Board of County Commissioners for review and approval to award bid.

4. DISQUALIFICATION OF BIDDER

A. NON-COLLUSION AFFIDAVIT: Any person submitting a Bid in response to this invitation must execute the enclosed NON-COLLUSION AFFIDAVIT. If it is discovered that collusion exists among the Bidders, the Bids of all participants in such collusion shall be rejected, and no participants in such collusion will be considered in future Bids for the same work.

B. PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the convicted

Contractor list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted Contractor list. Category Two:

$35,000.00.

C. LOBBYING AND CONFLICT OF INTEREST CLAUSE: Any person submitting a bid in response to this invitation must execute the enclosed LOBBYING AND CONFLICT OF INTEREST CLAUSE and submit it with his proposal or Bid. Failure to complete this form in every detail and submit it with the bid may result in immediate disqualification of the proposal or Bid.

D. DEI CERTIFICATIONS: Any person submitting a bid in response to this invitation must certify that they do not and will not use county funds in requiring its employees, contractors, volunteers, vendors, or agents to ascribe to, study, or be instructed using materials relating to diversity, equity, and inclusion as defined in F.S. 125.595(1).

5. EXAMINATION OF BID DOCUMENTS

A. Each Bidder shall carefully examine the BID and inform himself thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress, or performance of the work to be performed under the bid. Ignorance on the part of the Bidder shall in no way relieve them of the obligations and responsibilities assumed under the bid.

B. Should a Bidder find discrepancies or ambiguities in, or omissions from, the specifications, or should they be in doubt as to their meaning, they shall at once notify the County.

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 7

6. INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA

No oral interpretations will be made to any Bidder as to the meaning of the bid documents. Any inquiry or request for interpretation received seven (7) or more days prior to the date fixed for opening of responses will be given consideration. Written inquiries should be sent to Daryl Greenlee Director, Fleet Management Services, Monroe County, 111 Overseas Hwy, Suite 300, Key West, FL 33040, Office: 305-292-3452, Greenlee-Daryl@monroecounty-fl.gov. Responses will be issued by addendum up to five (5) business days prior to the bid opening date. All such changes or interpretation will be made in writing in the form of an addendum and, if issued, shall be posted on BonFire and a notification will be furnished by BonFire to all known prospective Bidders listed as plan holders prior to the established Bid opening date. Each Bidder shall acknowledge receipt of such addenda in his Bid. In case any Bidder fails to acknowledge receipt of such addenda or addendum, his response will nevertheless be construed as though it had been received and acknowledged, and the submission of his response will constitute acknowledgment of the receipt of same. All addenda are a part of the bid documents, and each Bidder will be bound by such addenda, whether or not received by him. It is the responsibility of each Bidder to verify that he has received all addenda issued before responses are opened.

7. GOVERNING LAWS AND REGULATIONS

The Bidder is required to be familiar with and shall be responsible for complying with all federal, state, and local laws, ordinances, rules, and regulations that in any manner affect the work. Knowledge of license requirements for Monroe County and municipalities within Monroe County are the responsibility of the Bidder.

8. PREPARATION OF RESPONSES

Signature of the Bidder: The Bidder must sign the response forms in the space provided for the signature. If the Bidder is an individual, the words “doing business as ____________”, or “Sole Owner” must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name and the words “Member of the Firm” should be written beneath such signature. If the Bidder is a corporation, the title of the officer signing the Response on behalf of the corporation must be stated along with the Corporation Seal Stamp and evidence of his authority to sign the Response must be submitted. The Bidder shall state in the response the name and address of each person who has an interest in the submitting entity.

9. SUBMISSION OF RESPONSES

Interested firms or individuals shall submit responses via the Bonfire electronic bidding platform, on or before 3:00 P.M. local time Wednesday, December 9, 2026. Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted.

10. CONTENT OF SUBMISSION

The Bid submitted in response to this Request for Bids (BID) shall be clear and concise and provide the information requested herein. Statements submitted without the required information will not be considered. Responses shall be organized as indicated below. The Bidder should not withhold any information from the written response in anticipation of presenting the information orally or in a demonstration, since oral presentations or demonstrations may not be solicited. Each Bidder must

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 8 submit adequate documentation to certify the Bidder’s compliance with the County's requirements.

Bidder should focus specifically on the information requested.

The following information, at a minimum, shall be included in the Submittal:

A. County Forms and Licenses

Bidder shall complete and execute the forms specified below and found at the designated pages in this BID.

Forms Submission Response Form Lobbying and Conflict of Interest Clause

Non-Collusion Affidavit DEI Prohibition Certification

B. The Following Information

(1) A list of the person's shareholders with five (5) percent or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company, a list of its members;

(2) A list of the officers and directors of the person;

(3) The number of years the person has been operating and, if different, the number of years it has been providing the services, goods, or construction services called for in the bid specifications (include a list of similar projects);

(4) The number of years the person has operated under its present name and any prior names;

(5) Answers to the following questions regarding claims and suits:

a. Has the person, principals, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? (Please indicate Yes or No. If yes, provide details.)

b. Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the person, principal of the entity, or any entity previously owned, operated or directed by any of its officers, directors or general partners? (Please indicate Yes or No. If yes, provide details.)

c. Has the person, principal of the entity, entity or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, within the last five (5) years, been a party to any lawsuit, arbitration or mediation with regard to a contract for services, goods or construction services similar to those requested in the specifications with private or public entities? (Please indicate Yes or No. If yes, provide details.)

d. Has the person, principal of the entity, or any entity previously owned, operated or directed by any of its officers, owners, partners, major shareholders or directors, ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services? (Please indicate Yes or No. If yes, provide details.)

e. Whether, within the last five (5) years, the owner, an officer, general partner, principals, controlling shareholder or major creditor of the person or entity was an officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for bids (Please indicate Yes or No. If yes, provide details.);

f. Customer references (minimum of three);

g. Credit references (minimum of three); and

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 9

h. Financial Statement for the prior three years for the responding entity or for any entity that is a subsidiary to the responding entity (Please mark as “Confidential” to exercise exemption from Public Disclosure under F.S. 199.071(1)(c). The County shall incur no liability for inadvertent disclosure of financial records that are not properly marked); and

i. Any information that may be requested by the county department involved in soliciting the bids related to the financial qualifications, technical competence, the ability to satisfactorily perform within the contract time constraints, or other information the department deems necessary to enable the department and board of county commissioners to determine if the person bidding is responsible.

The department requesting the submission of bids and the OMB director must make sure that all bid solicitations request the information required by this subsection 2-347(h), Monroe County Code. The department requesting the bids must evaluate the information received and then prepare a recommendation to the board of county commissioners for each of three (3) lowest bidders as to whether the lowest bidder is responsible in the view of the information received.

11. MODIFICATION AND WITHDRAWAL OF BIDS/RESPONSES

Written modification will be accepted from Bidders if addressed to the entity and address indicated in the Notice of Request for Competitive Solicitations and received prior to Bid due date and time.

Modifications must be submitted using the Bonfire platform.

12. RESPONSIBILITY FOR RESPONSE

The Bidder is solely responsible for all costs of preparing and submitting the response, regardless of whether a bid award is made by the County.

13. RECEIPT AND OPENING OF RESPONSES

Responses will be received until the designated time and will be publicly opened. Bidder’s names shall be read aloud at the appointed time and place stated in the Notice of Request for Competitive Solicitations. Monroe County’s representative authorized to open the responses will decide when the specified time has arrived and no responses received thereafter will be considered. No responsibility will be attached to anyone for the premature opening of a response not properly addressed and identified. Bidders or their authorized agents are invited to be present.

14. DETERMINATION OF SUCCESSFUL BIDDER

The bid shall be awarded to the lowest, conforming, responsible bidder as determined by the County.

The County reserves the right to award multiple separate contracts for the services based upon the Submissions Response Forms. The County reserves the right to reject any and all responses and to waive technical errors and irregularities as may be deemed best for the interests of the County. Responses that contain modifications are incomplete, unbalanced, conditional, obscure, or that contain additions not requested or irregularities of any kind, or that do not comply in every respect with the Instruction to Bidder, may be rejected at the option of the County.

15. BID PROTEST PROCEDURES

Any Bidder/Respondent/Proposer who claims to be adversely effected by the decision or intended decision to award a contract shall submit in writing a notice of protest which must be received by the County within seventy-two (72) hours or three (3) business days, whichever is less, after the posting of

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 10 the notice of decision or intended decision on BonFire or posting of the notice of decision or intended decision on the BOCC’s agenda, whichever occurs first. Failure to timely protest within the times prescribed herein shall constitute a waiver of the ability to protest the award of contract, unless it is determined that it is in the best interest of the County to do so. A formal written protest may be submitted in writing and must be received by the County Attorney’s Office seventy-two (72) hours or three (3) business days prior to the Board of County Commissioner’s meeting date in which the award of contract by the Board of County Commissioners will be heard. The only opportunity to address protest claims is before the Board of County Commissioners at the designated public meeting in which the agenda item awarding the contract is heard. In accordance with the Rules of Debate as set forth in the Monroe County Board of County Commissioners Administrative Procedures, the Bidder/Respondent/Proposer that filed the protest is responsible for providing the Clerk with his/her name and residence prior to the agenda item to award the contract being called in order to preserve their opportunity to be heard on this matter. An individual has three (3) minutes to address the Commission and a person representing an organization has five (5) minutes to address the Commission. The Board of County Commissioners’ decision to award the contract is final and at their sole discretion.

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 11

SECTION TWO: BID RESPONSE AND COUNTY FORMS

SUBMISSION RESPONSE FORM PART I

Emergency Generator Inspections and Repairs for Monroe County, Florida

BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS

c/o PURCHASING DEPARTMENT

GATO BUILDING, ROOM 2-213

1100 SIMONTON STREET

KEY WEST, FLORIDA 33040

VIA BONFIRE PLATFORM

The undersigned, having carefully examined the specifications, bid and addenda thereto and other bid documents for:

Emergency Generator Inspections and Repairs for Monroe County, Florida in conformance with said specifications and other bid documents including Addenda issued thereto.

I acknowledge receipt of Addendum (a) No.(s) .

Delivery _______ days.

I have included:

o The Submission Response Form Parts I and II_____ o Lobbying and Conflict of Interest Clause Form ____ o Non-Collusion Affidavit ____ o Drug Free Workplace Form ____ o Vendor Certification Regarding Scrutinized Companies Lists

(Check mark items above, as a reminder that they are included.)

Company Name:______________________________________________________________

Mailing Address: Telephone: _____________

Fax: _____________

Date: ____________

Signed: Witness:

Name: (SEAL)

Title:

Applicable License(s) Number:______________________ Federal I.D. #___________________

Type:__________________________________________

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 12

SUBMISSION RESPONSE FORM PART II

The undersigned, having carefully examined the work, specifications, proposal, and addenda thereto and other Contract Documents for the services of:

EMERGENCY GENERATOR INSPECTIONS AND REPAIRS

And having become familiar with all local conditions including labor affecting the cost thereof, and having familiarized himself with material availability, Federal, State, and Local laws, ordinances, rules and regulations affecting performance of the work, does hereby propose to furnish labor, mechanics, tools, material, equipment, transportation services, and all incidentals necessary to perform and complete said work in a workman-like manner, in conformance with said specifications, and other contract documents including addenda issued thereto.

1. Labor for repairs – normal working hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays: $ per hour, mechanic per hour, helper per hour, mechanic plus helper

2. Labor for repairs – overtime rate for hours other than the normal working hours as stated in item 1 above, including holidays:

$ per hour, mechanic per hour, helper per hour, mechanic plus helper

3. Replacement parts:

Cost plus %

4. Rate for specification development/other professional services, excluding Generator maintenance and repairs:

$ per hour

5. Rate for technician hours of 8:00 a.m. to 5:00 p.m. during assignment to the owners Emergency

Operations Center (EOC) excluding actual Generator maintenance and repairs:

$ per hour

6. Rate for technician hours other than the hours stated in item 5 above, during assignment to the owners

Emergency Operations Center (EOC), excluding actual Generator maintenance and repairs:

$ per hour

Note: There are no additional costs for shop supplies, travel, mileage, meals, or lodging.

The Contractor’s request for payment must itemize each of the costs stated above.

Bidder’s Name: ______________________________________ ___________________________________ (Print) (Signature)

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 13

SECTION THREE - DRAFT CONTRACT

THIS AGREEMENT, made and entered into this________ day of________, 2026, by and between

MONROE COUNTY, FLORIDA, (hereinafter, the “owner”), and (hereinafter, the “Contractor”).

That the parties hereto, for consideration hereinafter set forth, mutually agree as follows:

1. DESCRIPTION/SCOPE OF BASIC SERVICES

This project requires the furnishing of all labor, materials, equipment, tools, load bank, transportation, services, and incidentals, and the performing of all work necessary in accordance with the Contract Documents which consist of this agreement, Insurance requirements, Bid Documents and Contractors bid response and addenda issued prior to execution of this Agreement and specifications entitled:

A. Annual inspections of the approximately Seventy (70) emergency generators including the engines, electronics, electrical load, and transfer equipment. The annual major inspection is required in preparation for hurricane season, which begins on June 1st. The annual major inspection will include electrical load testing. Proposed inspection checklists must be included in Contractor’s proposal. Emergency inspections and repairs will be required at the County’s Upper, Middle and Lower Keys Facilities in Monroe County and at South Florida locations as directed by the County.

B. Routine repairs; the Owner is responsible for routine repairs and maintenance but may approve the

Contractor or others to perform these repairs on a case-by-case basis. The Contractor will submit inspection reports identifying needed repairs. The Owner may perform or assist with all routine and/or emergency repairs.

C. Emergency repairs of all generators and transfer switch equipment. The Contractor shall be available 24 hours per day, 365 days per year. The Contractor shall be on site of any Emergency Generator malfunction within four (4) hours of verbal notification by the Owner.

D. The Contractor’s technicians shall report to the owners Emergency Operations center (EOC) within four (4) hours of verbal notification and remain on site available to owner immediately following an emergency, declared by owner.

E. If the Contractor feels that a unit is not economically repairable, the Contractor may submit an estimate for replacement and/or repair to the Owner. The Owner may, at his discretion, have the Contractor repair the unit in keeping with the repair estimate or seek other outside proposals for

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 14 replacement. The cost for the replacement, will be considered an “additional service” under the contract.

F. The Contractor may be required to assist in the development of specifications for new or replacement generators and associated equipment.

G. The Owner shall pay the Contractor for parts/equipment plus the percentage indicated in the parts markup of this bid form, excluding reasonably priced small items from contractor’s inventory that do not exceed more than $100.00 of the cost billed to the County. Receipts, invoices, or other acceptable proof of contractor’s original purchase must be attached to all work orders for parts exceeding $100.00. All parts shall be of equal or greater quality as compared to existing parts in use.

The County shall have the option to purchase all special-order parts above $500.00 directly from the manufacturer, jobber, dealer, etc.

H. Attached is a list of the County’s current and active generators, which will require services under this emergency Generator Inspections and Repairs contract. The County’s generator inventory will always be subject to change due to surplus deletions, additions, transfers, movement, etc.

I. The Contractor will be required to provide a State of Florida licensed electrician as required for load testing, load banking and/or electrical repairs including, but not limited to transfer switch repairs, back up portable generator installation and diagnoses. Additionally, the Contractor and electrician will be required to provide related documents and/or credentials for all work performed and as requested by the County.

J. Labor for Repairs should be construed as labor for repairs, major PM, inspections, etc. (Flat rate labor charges will not be accepted.)

K. Additional Services are not included in the Description/Scope of Basis Services Above. If Additional

Services are required, the COUNTY shall request for the Contractor to provide a fee estimate or proposal, or the Contractor may prepare an estimate as set forth in Section E above if the repair work is considered uneconomical. Any estimate or proposal submitted shall be in accordance with the Payment/Compensation rates and fees set forth herein. Only after receiving an amendment (if required by the County’s Purchasing Policy) and/or a notice to proceed from the County, shall the Contractor proceed with Additional Services.

2. TERM OF CONTRACT

This contract shall be for a period of One (1) year commencing upon the day in which it has been executed by both parties. Monroe County shall have the option to renew this agreement after the first year for Three (3) additional two (2) year periods.

3. HOLD HARMLESS

Notwithstanding any minimum insurance requirements prescribed elsewhere in this Agreement, Contractor shall defend, indemnify and hold the County and the County’s elected and appointed officers and employees harmless from and against (i) any claims, actions or causes of action, (ii) any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with, (A)

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 15 any activity of Contractor or any of its employees, agents, subcontractors or other invitees during the term of this Agreement, (B) the negligence or willful misconduct of Contractor or any of its employees, agents, subcontractors or other invitees, or (C) Contractor's default in respect of any of the obligations that it undertakes under the terms of this Agreement, except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent acts or omissions of the County or any of its employees, agents, contractors or invitees (other than Contractor). Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during the term of this Agreement, this section will survive the expiration of the term of this Agreement or any earlier termination of this Contractor. The County shall not in any form, defend, indemnify, and/or hold Contractor harmless.

4. INSURANCE

Prior to execution of this agreement, and maintained throughout the life of the contract, the Contractor shall furnish to the Owner Certificates of Insurance indicating the minimum coverage limitation as listed below:

A. General Liability – include as a minimum:

• Premises Operations

• Products and Completed Operations

• Blanket Contractual Liability

• Personal Injury Liability

• Expanded Definition of Property Damage

The minimum limits acceptable shall be $300,000 Combined Single Limit

If split limits are provided, the minimum limits acceptable shall be: $100,000 per person;

$300,000 per Occurrence; and $50,000 Property Damage.

An Occurrence Form policy is preferred. If coverage is provided on a Claims Made Policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve months following the acceptance of work by the County.

MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED AS

ADDITIONAL INSURED.

B. Vehicle Liability – include as a minimum:

• Owned, Non-Owned, and Hired Vehicles

The minimum limits acceptable shall be $100,000 Combined Single Limit

If split limits are provided, the minimum limits acceptable shall be: $200,000 per Person;

$300,000 per Occurrence; and $200,000 Property Damage.

MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED

AS ADDITIONAL INSURED.

C. Workers Compensation – limits sufficient to respond to Florida Statute 440.

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 16

In addition, the Contractor shall obtain Employers’ Liability Insurance with limits of not less than:

$100,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease, policy limits $100,000 Bodily Injury by Disease, each employee

Coverage shall be provided by a company or companies authorized to transact business in the State of Florida and the company or companies must maintain a minimum rating of A-VI, as assigned by the A.M. Best Company.

If the Contractor has been approved by Florida’s Department of Labor, as an authorized self-insurer, the County shall recognize and honor the Contractor’s status. The Contractor may be required to submit a Letter of Authorization issued by the Department of Labor and Certificate of Insurance, providing details on the Contractor’s Excess Insurance Program.

If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required. In addition, the contractor may be required to submit updated financial statements from the fund upon request from the County.

5. PAYMENT/COMPENSATION RATES AND FEES

The Owner shall pay the Contractor in accordance with the following schedule:

A. Labor for repairs – normal working hours of 8:00 a.m. to 5:00 p.m. Monday through Friday, excluding holidays $ per hour mechanic $ per hour helper.

B. Labor for repairs – overtime rate for hours other than the normal working hours as stated in item

(A) above, including holidays, $ per hour mechanic $ per hour helper.

C. Replacement parts – purchase price plus %. Shipping charges will be reimbursed.

D. Hourly rate for specification development and other professional services $ per hour.

E. Hourly rate for hours of 8:00 a.m. to 5:00 p.m. during assignment to the owners Emergency

Operations Center (EOC) excluding actual electrical/generator maintenance and repairs $ per hour.

F. Hourly rate for hours other than the hours as stated in item (E) above, during assignment to the owners Emergency Operations Center (EOC) excluding actual electrical/generator maintenance and repairs $ per hour.

Note: There are no additional costs for shop supplies, travel, mileage, meals, or lodging.

6. INDEPENDENT CONTRACTOR(S)

At all times for all purposes under this agreement the CONTRACTOR is an independent Contractor and not an employee of the Board of County Commissioners for Monroe County. No statement contained in this agreement shall be construed so as to find the CONTRACTOR or any of his/her employees, Sub-contractor(s), servants, or agents to be employees of the Board of County Commissioners for Monroe County.

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 17

7. ASSURANCE AGAINST DISCRIMINATION

CONTRACTOR shall not discriminate against any person on the basis of race, creed, color, national origin, sex, age, or any other characteristic or aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other area affecting employment under this agreement or with the provision of services or goods under this agreement.

8. ASSIGNMENT

CONTRACTOR shall not assign or subcontract this agreement, except in writing and with the prior written approval of the Board of County Commissioners for Monroe County, which approval shall be subject to such conditions and provisions as the County may deem necessary. This agreement shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provision of this agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon the County in addition to the total agreed-upon price of the services/goods of the CONTRACTOR.

9. COMPLIANCE WITH LAW

In providing all services/goods pursuant to this agreement, the CONTRACTOR shall abide by all statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Any violation of said statutes ordinances, rules and regulation shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the CONTRACTOR. The CONTRACTOR shall possess proper licenses to perform work in accordance with these specifications throughout the term of this contract.

10. NOTICE REQUIREMENT

Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the following:

For County: With a copy to:

Monroe County Fleet Management Monroe County Attorney’s Office 111 Overseas Hwy 530 Whitehead Street, Suite 101 Key West, FL 33040 Key West, FL 33040

For Vendor:

11. FUNDING AVAILABILITY

In the event that funds from the Contract Services Operating Accounts are partially reduced or cannot be obtained or cannot be continued at level sufficient to allow for the purchase of services/goods specified herein, this agreement may then be terminated immediately at the option of the county by written notice of termination delivered in person or by mail to the CONTRACTOR. The County shall only be obligated to pay for any goods

November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 18 delivered by the CONTRACTOR(s) until the CONTRACTOR(s) has received written notice of termination due to lack of funds.

12. PROFESSIONAL RESPONSIBILITY

The CONTRACTOR warrants that it is authorized by law to engage in the performance of the activities encompassed by the project herein described, subject to the terms and conditions set forth in the Notice of calling for Bids. The CONTRACTOR shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Continued funding by the County is contingent upon retention of appropriate local, state, and/or federal certification and/or licensure of

CONTRACTOR.

13. PUBLIC ENTITY CRIME STATEMENT

A person or affiliate who has been placed on the convicted Vendor list following a conviction for a public entity crime may not submit a proposal or bid on a contract to provide any goods or services to a public entity, may not submit a proposal or bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases or perform work as a CONTRACTOR, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted Vendor list. Category Two: $35,000.00

14. TERMINATION

A. Termination for Cause and Remedies: In the event of breach of any contract terms, the COUNTY retains the right to terminate this Agreement. The COUNTY may also terminate this agreement for cause with CONTRACTOR should CONTRACTOR fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, prior to termination, the COUNTY shall provide CONTRACTOR with five (5) calendar days’ notice and provide the CONTRACTOR with an opportunity to cure the breach that has occurred. If the breach is not cured, the Agreement will be terminated for cause. If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract; however, the COUNTY reserves the right to assert and seek an offset for damages caused by the breach. The maximum amount due to CONTRACTOR shall not in any event exceed the spending cap in this Agreement. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to pursue a claim for violation of the COUNTY’s False Claims Ordinance, located at Section 2-721 et al.

of the Monroe County Code.

B. If the CONTRACTOR fails to fulfill the terms of this Agreement, or attachments, properly or on time, or otherwise violates the provisions of this Agreement, the County may terminate this Agreement upon five 5 Calendar days written notice to the CONTRACTOR. The County shall pay the CONTRACTOR the contract price for goods delivered but not paid for on the date of termination, less any amount of damages caused by the CONTRACTOR’s breach. If those damages are more that the amount due the CONTRACTOR, then the CONTRACTOR shall remain liable to the County for the excess amount.

C. In the event that the CONTRACTOR shall be found to be negligent in any aspect of service, the

COUNTY shall have the right to terminate this agreement after five (5) calendar days written notification to the

CONTRACTOR.

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D. For Contracts of any amount, if the County determines that the CONTRACTOR has submitted a false certification under Section 287.139, Florida Statutes, Section 287.135(5), Florida Statutes or has been placed on or is engaged in a business identified on the State Board of Administration of Florida (SBA) Scrutinized Companies List, the County shall have the option of (1) terminating the Agreement after it has given the CONTRACTOR written notice and an opportunity to demonstrate the agency’s determination of false certification was in error pursuant to Section 287.139, or Florida Statutes, 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met.

E. Termination for Convenience: The COUNTY may terminate this Agreement for convenience, at any time, upon thirty (30) days notice to CONTRACTOR. If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract.

The maximum amount due to CONTRACTOR shall not exceed the spending cap in this Agreement The CONTRACTOR may cancel this Agreement without cause by giving the COUNTY thirty (30) days written notice of its intention to do so.

15. MAINTENANCE OF BOOKS, RECORDS, DOCUMENTS AND RIGHT TO AUDIT

CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Records shall be retained for a period of seven years from the termination of this agreement or for a period of three years from the submission of the final expenditure report as per 2 CFR §200.333, whichever is greater. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. If an auditor employed by the County or Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, the CONTRACTOR shall repay the monies together with interest calculated pursuant to Section 55.03, Florida Statutes, running from the date the monies were paid to CONTRACTOR.

Right to Audit: Availability of Records. The records of the parties to this Agreement relating to the Project, which shall include but not be limited to accounting records (hard copy, as well as computer readable data if it can be made available; subcontract files (including proposals of successful and unsuccessful bidders, bid recaps, bidding instructions, bidders list, etc); original estimates; estimating work sheets; correspondence;

change order files (including documentation covering negotiated settlements); backcharge logs and supporting documentation; general ledger entries detailing cash and trade discounts earned, insurance rebates and dividends; any other supporting evidence deemed necessary by County or the Monroe County Office of the Clerk of Court and Comptroller (hereinafter referred to as “County Clerk”) to substantiate charges related to this agreement, and all other agreements, sources of information and matters that may in County’s or the County Clerk’s reasonable judgment have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract document (all foregoing hereinafter referred to as “Records”) shall be open to inspection and subject to audit and/or reproduction by County’s representative and/or agents or the County Clerk. County or County Clerk may also conduct verifications such as, but not limited to, counting employees at the job site, witnessing the distribution of payroll, verifying payroll computations, overhead computations, observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information and amounts through interviews and written confirmations with employees, Subcontractors, suppliers, and contractors representatives. All records shall be kept for ten (10) years after Final Completion of the Project.

The County Clerk possesses the independent authority to conduct an audit of Records, assets, and activities relating to this Project. If any auditor employed by the Monroe County or County Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, November 2026 Competitive Solicitation for Emergency Generator Inspection and Repairs 20 the CONTRACTOR shall repay the monies together with interest calculated pursuant to Section 55.03, F.S., running form the date the monies were paid to CONTRACTOR. The right to audit provisions survives the termination of expiration of this Agreement.

16. GOVERNING LAW, VENUE, INTERPRETATION

Governing Law, Venue, Interpretation, Costs, and Fees: This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State.

In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the County and CONTRACTOR agree that venue will lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida.

The County and CONTRACTOR agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any other…