3-RFP 25-07-553 - Addendum 1 Final.pdf

RFP 25-07-553

Service Uniforms

ADDENDUM #1

August 26, 2025

TO: All Interested Parties

RE: Addendum #1

All vendors are to accept the information contained herein as the official response of IPTC.

TO ALL PROPERS OF RECORD AND TO WHOM IT MAY CONCERN:

This Addendum is being issued prior to the due date for receiving proposals.

This Addendum forms a part of the Contract Documents and modifies the original Request for

Proposal (RFP) as noted below and shall be incorporated into the RFP Documents. All other provisions of the RFP posted August 15, 2025, with the exception of changes below, shall remain unchanged.

This Addendum is issued in accordance with the provisions of Procurement Instructions of the

RFP document. All proposals shall be based upon work as modified by this Addendum.

This Addendum addresses the posted Procurement Schedule for this RFP. The new

Procurement Schedule is as follows:

Second Pre-Proposal Meeting: September 15, 2025, 11:00am EST

(Virtual, Microsoft Teams, Request invite via procuremen@indygo.net)

Written Questions and Contract Exceptions Due: September 22, 2025, 3:00pm EST

Answers to Written Questions: September 29, 2025, End of Day

Samples Due: October 15, 2025, 5:00pm EST

Proposals Due: October 15, 2025, 5:00pm EST mailto:procuremen@indygo.net

This Addendum addresses section 1.6.2 Logistics and Distribution – A. Initial Fittings of the

Statement of Work with the following revision:

ii. Vendor must supply all employee uniforms by March 16, 2026. No exceptions will be made.

[Continued]

This Addendum addresses Supplier Diversity information included in this RFP. The below sections are to be removed.

General Guidelines:

➢ The Indianapolis Public Transportation Corporation (IPTC) ensures that the

Disadvantaged Business Enterprises (DBEs), as outlined in 49 CFR Part 26, as amended, have the maximum opportunity to participate in the performance of contracts. Therefore, it is imperative that you read the DBE Section and complete the necessary paperwork in its entirety. If there is any evidence or indication that two (2) or more vendors are in collusion to restrict competition or are engaged in anti-competitive practices, the submissions of all such vendors shall be rejected; and the evidence may be a cause for disqualification of the vendors in any future IPTC procurement.

Section 1.14 Business Enterprises:

reasonable attorney fees and costs, arising from the non-disclosure of the Confidential

Information.

Section 1.15 Business Enterprises:

This procurement is not subject to the requirements of 49 CFR part 26, Participation by

Disadvantaged Business Enterprises in Department of Transportation Financial Assistance

Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is

10%. IPTC has set an overall corporate DBE participation goal for the fiscal years 2023-2025 of

12%. Bidders are required to document sufficient DBE participation or, alternatively, document good faith efforts to do so pursuant to the DBE Participation and DBE Good Faith Efforts

Documentation Forms provided in this solicitation. The successful bidder will be required to submit monthly reports documenting progress towards meeting its DBE goal. The report must be an accurate reflection of the committed amount, and the actual amount paid to the DBE firm(s).

Section 1.16 Diversity Commitment and Equal Opportunity:

For information on IPTC’s commitment to diversity and equal opportunity procurement program, please contact IndyGo’s Supplier Diversity Department at supplierdiversity@indygo.net.

mailto:supplierdiversity@indygo.net

This Addendum addresses Section 1.13 Access to Public Records Act (APRA) with the following revision:

Section 1.13 Access to Public Records Act (APRA):

Respondents are advised that materials contained in proposals are subject to the Access to Public

Records Act (APRA), IC 5-14-3 et seq., and, after the contract award, the entire RFP file may be viewed and copied by any member of the public, including news agencies and competitors. As a

Respondent it is your responsibility to identify any information that may fall under a statutory exemption to the APRA and clearly mark that information as Confidential. Any information marked Confidential must also identify the APRA exemption that applies (please refer to IC 5-

14-3-4 for the primary list of exemptions). If the Respondent does not identify the statutory exemption, the Procurement Department will not consider the submission confidential. In the event the Respondent takes any legal or protective action and directs IPTC not to disclose the

Confidential Information, the Respondent shall indemnify IPTC against any losses, including reasonable attorney fees and costs, arising from the non-disclosure of the Confidential

Information.

Acknowledged receipt of this Addendum on the Acknowledgement of Addenda Form is required. Failure to do so may result in the disqualification of the Proposer.

INDIANAPOLIS PUBLIC TRANSPORTATION CORPORATION

ACKNOWLEDGMENT OF ADDENDA

(Must be returned with Submittal)

The undersigned acknowledges receipt of the following amendment(s) to the Proposal and supporting documentation.

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Note: Failure to acknowledge receipt of all addenda that may have been issued may cause the Proposal offer to be considered non-responsive to the solicitation. No further consideration will be given to non-responsive offers. Acknowledged receipt of each addendum must be clearly established and included with the bid response.

(Proposing Company Name)

(Street Address)

(City, State, and Zip Code)

(Signature of Authorized Company Official)

(Date)