3-RFP 002-26 Network Interactive Displays.pdf

Temple Independent School District

Request for Proposals Network Interactive Displays

Temple ISD

(RFP# 002-26)

Temple Independent School District (bonfirehub.com)

Issue Date: November 11, 2025

This document is a Request for Proposals for Network Interactive Displays for Temple ISD in various campuses and departments over 2 timeframes with two separate purchase orders.

NIGP Commodity Codes

203 Computer accessories and supplies, Environmentally certified by an Agency-Accepted certification entity.

203-75 Projection Devices and Accessories: Interactive Conferencing Boards, LCD, Pads, Panels, etc., Environmentally Certified Products 207 Computer accessories and supplies.

207-32 Computer Instructional Aids and Training Devices 207-75 Projection Devices and Accessories: Interactive Conferencing Boards, LCD, Pads, Panels, etc.

840-59 Television, Interactive Digital LED/LCD HDTV, Integrated with PC

Marc Floyd Purchasing Coordinator

Mailing & Physical Address:

4111 Lark Trail

Temple, Texas 76502 https://tisd.bonfirehub.com/portal/?tab=openOpportunities

TABLE OF CONTENTS

Request for Proposals

I. Proposal Process

II. Proposal Conditions

III. Proposal Submission

IV. Proposal Evaluation

V. General Proposal Requirements

24 Page document

I. PROPOSAL PROCESS

1. Objective: Temple Independent School District (the “District”) is requesting Electronic Proposals for a total of 360 Interactive Displays. 175 Interactive Displays with removal of old units and installation of new units for Temple ISD upon contract award and another 185 Interactive Displays immediately after 1 July 2026. Scope of work is included at the conclusion of this solicitation.

2. Timeline:

Issue RFP November 11, 2025.

Deadline for Questions November 21, 2025, at 2 pm CST.

Deadline for Submission November 28, 2025, at 2 pm CST.

Recommendation/Decision December 8, 2025.

Notice of Award December 9, 2025.

3. Submission Deadline: All proposals shall be submitted through Bonfire on or before 2:00 p.m. CST, November 28, 2025. Proposals will remain in the sealed state until the proper time. Faxed, emailed, and paper proposals will not be considered.

It is the responsibility of the respondent to ensure that their proposal and subsequent addenda, if any, arrive prior to the above stated Time and Date. Any proposals declared by the District to be “Late” will be deemed a No Response.

4. Communication: All inquiries and requests for information regarding proposal submission requirements shall be directed to:

Marc Floyd Purchasing Coordinator Phone: 254.215.7513 Email: Purchasing@tisd.org

5. Proposal Acceptance: The District shall have the right to accept or reject any proposal. In particular, the District may reject a proposal not accompanied by data required by the RFP or in any way incomplete or irregular. Conditional proposals will not be accepted.

6. Contract Award: Award shall be made to the one qualified firm whose Proposal is determined to be the most advantageous when taking into consideration the evaluation factors set forth in the sections that follow, including overall long-term value to the District.

There is no obligation on the part of the District to award a contract. The number of firms awarded a contract is at the discretion of the District.

mailto:Purchasing@tisd.org

7. Addenda: Any changes to this RFP will be made by addendum and such changes will prevail over previously issued information. Addenda issued will be posted to the Bonfire System following a public notice. Each firm submitting a proposal is responsible to be sure the latest addendum is incorporated. Anyone obtaining RFP documents from a source other than the District must notify the District of a contact name, address, telephone, e-mail and facsimile number in order to receive any correspondence, including addenda.

8. Open Competition: The District encourages free and open competition. Whenever possible, specifications and proposal terms and conditions are designed to accomplish this objective, consistent with the necessity to satisfy the needs of the District and the assurance of an economically and operationally sound solution.

9. Non-Collusion: Submission of a Proposal guarantees that the Proposal has been prepared without collusion with other firms and without effort to preclude the District from obtaining the best possible competitive value. The firm certifies that neither its officers nor its employees have bribed or attempted to bribe or influence in any improper manner any officer, employee or agent of the District, and that the firm has disclosed any known beneficial relationship between a District official and the firm.

10. Withdrawal or Modification: A Proposal may be withdrawn, but only before the Submission Deadline and only in its entirety. A withdrawn proposal may be resubmitted after modification, but only before the Submission Deadline. A Proposal may not be withdrawn or modified for a period of 60 days following the Submission Deadline.

11. Errors: The District is not liable for any errors or misinterpretations made in responding to this RFP.

12. Preparation Expense: All Proposals submitted in response to this RFP must be supplied at the sole expense of the proposing firm, irrespective of the final decision of the District as to contract award.

13. Inspection of Work: It is the responsibility of each firm to become fully informed as to the nature and extent of the work required and its relation to any other conditions.

14. Inquiries: The District will not provide verbal answers to inquiries or verbal instructions regarding the RFP. A verbal statement by any person representing the District shall be considered non-binding. The District is not liable for increased cost or other consequence resulting from the acceptance of verbal direction by a participating firm.

15. Interpretation: Any questions regarding the RFP should be submitted through Bonfire.

Questions and Answers will be consolidated and included as an Addenda. All proposals should confirm and include all addenda’s in final proposal submission.

no later than November 28, 2025, at 2:00 p.m. CST. The District will attempt to provide adequate clarification to specific questions directly to the firm submitting the question. All questions and clarifications will be uploaded as addenda to the RFP. All clarifications and interpretations issued by the District will be final and binding upon the recipient. Cost or problems associated with misinterpretation of the intent of the RFP or because of failure to receive addenda or written clarification will be the responsibility of the proposing firm.

16. Qualifications: A contract will only be awarded to a qualified firm with proven capability to provide the full range of services specified. The District may require evidence of qualification, including:

1. Evidence of appropriate licensing to perform the work specified.

2. Experience record showing expertise and success in similar work.

17. Sales Tax: The District is exempt from Federal Excise, State Sales and Transportation taxes. These taxes must not be included in the proposal, if appropriate.

18. Termination of Contract: Except as otherwise provided for herein, this contract may be terminated in whole or in part by the District for cause or no cause, upon thirty (30) days’ notice. The selected firm may terminate for cause or no cause, upon at least sixty

(60) days’ notice to the District.

19. Selection: Selection shall be made of one firm deemed to be fully qualified and best suited among those submitting Proposals on the basis of the evaluation factors identified herein. The District may cancel this RFP, reject Proposals or any portions thereof at any time prior to an award, and is not required to furnish a statement of the reason why a particular Proposal was not deemed to be the most advantageous. Should the District determine (at its sole discretion) that only one firm is fully qualified, or that one firm is clearly more suitable than the others under consideration, a contract may be awarded to that firm.

20. NEGOTIATIONS: Final negotiations may be conducted with the selected firm in order to ensure the best overall program design and to achieve the best business arrangement for the parties.

II. PROPOSAL CONDITIONS

1. Type of Contract: The Contract shall be a firm fixed price Contract, based upon the cost of the project.

2. Prices: All prices shall be firm and fixed for the specified contract period of completion of the project. Vendor will provide all materials, equipment and labor necessary to complete project unless notified by the District that TISD will be providing the parts. Prices for equipment and material shall be inclusive of all costs, including fuel, taxes, etc., and should be presented to the District before any work is completed. The District shall not honor any hidden costs.

3. Contract Term/Option to Extend: The term of the contract shall be effective

December 9, 2025, until completion of the project.

4. Price Adjustment: Prices shall remain firm during the contract period. Any request for price increase must be submitted in writing to the District, and the District reserves the right to accept or deny any price increases. No increase shall be effective until approved by the District. Any decrease in the cost of the services due to a general decline in the market price or other effective factors shall be forwarded to the District with immediate inception into the contract.

5. Proposer’s Responsibility: Each Proposer shall fully acquaint itself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this proposal. It is expected that this will sometimes require on-site observation. The failure or omission of a Proposer to acquaint itself with existing conditions shall in no way relieve it of any obligation with respect to this proposal or to the contract.

6. Proposer’s Qualifications & Compliance with Requirements: The successful Proposer must meet or exceed the following qualifications and submit proof of compliance with each of the requirements listed below. Proposers must address each issue in writing and submit information in proposal package.

a. Proposer must be licensed to do business in the State of Texas and Bell County.

b. Proposer must have available the personnel and equipment necessary to service a project of this size and type.

c. Proposer must carry worker’s compensation and general liability insurance acceptable to the District and as set forth in Paragraph 29, below. Certificate of insurance will be required.

d. Submit a list of three (3) references including a contact person and telephone number where similar work has been performed. Submit this information by uploading the Reference document under the public file tab in Bonfire.

e. The District may make such investigation as deem necessary to determine the capability of the Proposer to perform such work and reserves the right to reject any proposal if evidence indicates the Proposer is not qualified to perform the contract.

7. Permits, Licenses, Notices and Fees: The successful Proposer must pay for all permits, licenses, fees, and taxes and to give all notices and comply with all laws, ordinances, rules and regulations of the County of Bell, the State of Texas, the government of the United States, and any applicable regulatory agency.

8. Additional Work: Upon verification of specific problems beyond the scope of routine work, the contractor shall submit a written work proposal specifying the extent of the work, the manner of execution and the cost. Upon approval by the District, the contractor shall carry out this “additional work” on an approved schedule.

9. Materials and Equipment: All materials and equipment required to perform under this contract shall be supplied by the vendor unless otherwise notified by the Temple ISD Technology Department. The quantity and quality of all materials and equipment must be adequate to perform all work included in the contract.

10. Supervision and Safety:

a. The vendor shall be responsible for the supervision and direction of the work performed by vendor’s employees.

b. The vendor shall be responsible for instructing vendor’s employees in all applicable safety measures and requirements. All equipment used by the vendor shall be in safe operating condition at all times and shall be free from defects or wear which may in any way constitute a hazard to any person or persons on District property.

c. All employees must be distinguishable by company uniform with company logo.

d. The vendor must fully adhere to the Federal Occupational Safety and Health Act.

(OSHA)

11. Inspection & Acceptance: After award of contract, a District representative shall be assigned to inspect and accept all work performed under the contract. This includes monitoring the services, payments, modifying the scope of work if necessary, recommending termination of contract if necessary and evaluating the services provided. The District representative shall in all cases, determine the quality and acceptability of the work being performed under the contract.

12. Vendor’s Liability: The vendor shall assume liability for damage or loss resulting from the wrongful act(s) and /or negligence of their employees while they are on District-owned premises. The vendor or insurer shall reimburse the District for any such damage or loss within thirty (30) days after a claim is submitted.

13. Damage or Theft: Vendor shall be responsible for the repair or replacement to the satisfaction of the District, any damage to the facility caused by any employee of the vendor. The vendor shall be responsible for any loss or damage to property including money, securities, merchandise, fixtures, and equipment belonging to the District, or to any other person or organization to such extent as the District is legally liable for such loss or damage, if any such loss or damage was caused by the vendor or any employees thereof, while such employee is on the premises of the District as an employee of the vendor. Should it be determined that the vendor’s employees are responsible, the vendor is legally liable. Vendor shall always take a neutral position between employee and the District and investigate the matter in order to protect the relationship with the District.

14. Default: In case of default by the vendor, the District reserves the right to purchase any or all items and services in default in the open market, charging the vendor with any additional costs. The defaulting vendor shall not be considered a responsible Proposer until the assessed charge has been satisfied.

15. Non-Appropriations: Any contract entered into by the District resulting from this proposal invitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated year.

16. Contract Administration: Questions or problems arising after award of this contract shall be directed to the District’s business office, 401 Santa Fe Way, Temple, TX 76501.

17. Force Majeure: The vendor shall not be liable for any excess costs if the failure to perform the contract arises out of causes beyond the control and without the fault or negligence of the vendor. Such causes may include but are not restricted to acts of God or the public enemy, acts of the government in its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, an unusually severe weather, but in every case the failure to perform must be beyond the control of both. The vendor shall not be liable for any excess costs for failure to perform, unless the supplies or services to be furnished by another party were obtainable from other sources in sufficient time to permit the vendor to meet required delivery schedule.

18. Publicity Release: Vendor agrees not to refer to award of this contract in commercial advertising in such a manner as to state or imply that the products or services provided are endorsed or preferred by the user.

19. Prime Vendor Responsibilities: The vendor shall be required to assume sole responsibility for the complete effort as required by the proposal. The District shall consider the vendor to be the sole point of contact with regard to contractual matters.

20. Nondiscrimination: The successful Proposer will comply with all federal and state requirements concerning fair employment of handicapped, and concerning the treatment of all employees, without regard or discrimination by reason of race, color, religion, sex, age, national origin or disability.

21. Restrictions/Limitations: No purchases are to be made from this contract for any item that is not listed or for any item that is currently authorized under any other contract awarded prior to this contract.

22. Contract Amendments, Modifications and Change Orders: Any change orders, alterations, amendments or other modifications hereunder shall not be effective unless reduced to writing and approved by the District’s point of contact, Marc Floyd and the vendor. All questions, problems or changes arising after award of this contract shall be directed to Marc Floyd at 4111 Lark Trail, Temple, TX 76502.

23. Protection of Human Health & the Environment: The District requires all contractual activities to follow local, state, and federal mandates concerning “Protection of Human Health and the Environment.” Any vendor doing business with the District will be required to document compliance and to specify prudent practices used by the vendor to address applicable mandates including, but not restricted to “The Hazard Communication Standard” SHA CFR 1910.1200 (SCRR Article 1,71-1010.1200). By submission of this proposal, the vendor agrees to take all necessary steps to ensure compliance with these requirements.

24. Employment: This section defines the intended employment relationships of all persons working within the services under any contract resulting from this RFP. The selected firm shall be an independent vendor of the District. The selected firm shall utilize and maintain its own employees and shall pay all costs, including salaries, wages, benefits, and taxes for its own employees. All firm employees shall use an identification card when on District premises.

25. Background Check: All employees of the selected firm must undergo a criminal background check prior to beginning work, if work is to take place on District property.

No employee with a felony conviction or a conviction of sex crime, crime of moral turpitude or any crime against a child may be employed.

26. Pricing and Payment: The total contract amount will be paid out within 30 days upon receiving the invoice after completion of the project. Invoices may be submitted by the selected firm by the 5th of the month for the services rendered the previous month and paid within 30 days. The District is subject to the Texas Prompt Payment Act, Texas Government Code Chapter 2251. All invoices should be emailed to business.office@tisd.org or mailed to:

mailto:business.office@tisd.org

Temple ISD Accounts Payable

PO BOX 788

Temple, TX 76503-0788

27. Payment Responsibility: The payment responsibilities of the parties will be clearly spelled out in the contract and in the proposal.

28. Regulatory Compliance: The selected firm will comply at all times with all regulations governing the services provided as a result of this RFP, and the District will fully cooperate with such efforts by the firm.

29. Insurance: Unless otherwise agreed to by TISD, the Supplier shall carry insurance with responsible carriers acceptable to TISD rated A or better, by A.M. Best with minimum limits of liability coverage, as stated below, against claims for damages caused by bodily injury, including death, to employees and third parties, and claims for property damage. The Supplier shall furnish certificates of insurance (Acord 25) to TISD indicating compliance with this paragraph.

Type of Coverage and Minimum Limits

1. Commercial General Liability - $1,000,000 Combined Single Limit; $500,000 Combined Single Limit Each Occurrence

2. Automobile Liability - Bodily Injury & Property Damage owned, non-owned vehicles and hired vehicles - $5,000,000 Combined Single Limit For all Each Occurrence

3. Workers’ Compensation and Employer’s Liability - As statutory provisions require in the State of Texas

4. Employer’s Liability - $500,000 Each Accident; $500,000 Disease Policy Limit;

$500,000 Disease Each Employee

5. Excess Liability - $500,000 Each accident; $500,000 Aggregate

6. Professional Liability (errors and omissions) may be required at the discretion of the District.

The Supplier shall submit evidence with the proposal and again at the time of any execution of the contract/agreement that it has in full force and effect all insurance requirements listed above prior to the commencement of any work. The Supplier shall maintain such insurance in full force and effect throughout the duration of the contract/agreement. In the event that it is not commercially feasible to maintain insurance during the period required by the contract/agreement, Supplier shall supply TISD with equivalent assurance to the required insurance, acceptable to TISD.

TISD shall be named as an additional insured on the automobile and commercial general liability policy. TISD shall be named as an alternate employer on the workers’ compensation policy. A waiver of subrogation shall be issued in favor of TISD in the workers’ compensation, automobile, and commercial general liability policies. The Supplier’s insurance provider(s) shall provide TISD with original certificates of insurance (Acord 25), acceptable to TISD. Insofar as allowed by law, such certificates shall indicate an agreement by each carrier not to cancel or significantly diminish coverage without a minimum of thirty (30) days prior written notice to TISD. In the event there is a deductible on any policy, the Supplier may be asked to provide evidence to the satisfaction of TISD that it is able to satisfy the deductible.

Notice regarding insurance and cancellation or changes should be mailed to:

Marc Floyd Temple Independent School District Purchasing Department 4111 Lark Trail Temple, Texas 76502

TISD reserves the right to require additional insurance coverage to be carried by the

Supplier as deemed desirable by TISD, depending on the type of project.

30. Waiver of Recovery: The selected firm shall waive all rights of recovery against the District.

31. Indemnity: The selected firm will indemnify the District against loss due to the selected firm’s negligent acts or omissions.

32. Assignment: No contract or its provisions may be assigned, sublet, or transferred without the written consent of the District.

33. Notices and Amendments: All notices and amendments must be in writing.

34. Jurisdiction and Venue: This agreement will be construed and governed in the State of Texas. Venue shall be in Bell County.

35. Buy America Act: Prevailing Wage Rates: The District has a preference for domestic end products for supplies acquired for use in the United States when spending federal funds. Purchases that are made with non-federal funs or grants are excluded from the Buy American Act.

Vendor and all subcontractors of Vendor shall comply with all laws regarding prevailing wage rates, including, but not limited to, TEX. GOV’T. CODE Chapter 2258, applicable to the construction of a public work, and any related federal requirements, including the DAVIS-BACON ACT. In the event TEX. GOV’T. CODE

Chapter 2258 applies to a product or service provided by Vendor to the District, Vendor and any subcontractor(s) shall comply with the prevailing wage rates set by the District.

36. Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus

Area Firms: Temple ISD encourages the use of HUB, MWBE, and SBE both as prime and subcontractors. However, these entities must meet the same minimum standards and requirements as the prime contractor. It will be the responsibility of the prime contractor to pre-qualify any subcontractors offered as HUB, MWBE and SBE participants. The Vendor shall indicate on their submitted proposals whether or not they are a HUB, MWBE, or SBE vendor and with whom they are certified, e.g., State, City, Federal.

37. General Terms and Conditions: For all other terms and conditions, please see the RFP File document entitled TISD Terms and Conditions.

III. PROPOSAL SUBMISSION

1. Proposal Submission: One Proposal document is to be submitted in (an) electronic format through the Bonfire bidding system. Please indicate with the response the name of the firm, contact person and contact information. The District reserves the right to request additional copies or information without cost or to duplicate information submitted as required for the purpose of evaluating Proposals.

Electronic Proposals will be received until 2:00 p.m. CST Friday, November 28, 2025. Proposals should be submitted at:

Email, faxed, and hand delivered proposals will not be accepted.

2. Proposal Format: Proposals should provide a straightforward, concise description of the capabilities of the firm and must satisfy at least the basic requirements of the RFP. All required documents, Bid Tables and questionnaires must be submitted and received in order for the District to recognize the proposal as valid. Emphasis should be on completeness and clarity of content.

3. Submittal Requirements.

1. Pricing Interactive Displays (BT-14MR)

2. Proposal Questionnaire (Q-09OY)

3. Required Documents (Bonfire Required Form)

a. Conflict of Interest Questionnaire

b. Contractor Certification

c. Felony Conviction Notification

d. Suspension and Debarment Certification

e. Relationship with foreign Entities.

4. Company References (Bonfire Required Form)

(B

IV. PROPOSAL EVALUATION

1. Evaluation Criteria: Proposals will be evaluated, and contract award made based on the following criteria with guidance from the Texas Education Code §44.031(b):

1. The purchase price.

2. Technical compliance and equipment specifications

3. Installation and removal capabilities.

4. Project Management and implementation approach.

5. Vendors Experience and qualifications.

6. Training and support services.

7. Documentation and deliverables.

If specific criteria are stated in the proposal specifications, those criteria will supersede the general criteria identified in this section of the General Conditions. Consideration may also be given to any additional information and comments if they increase the benefits to the District. The Proposer must provide relevant information for the items above that will enable the District to evaluate the Proposer for each category.

2. Performance Investigations: As part of the proposal evaluation process the District may make inquiries and investigations, including visiting sites or obtaining verbal or written references from the firm’s customers, as applicable, for the evaluation pursuant to the above-stated criteria.

V. GENERAL PROPOSAL REQUIREMENTS

Scope of Work:

Temple Independent School District, TX seeks qualified vendors to remove existing devices, provide new devices, deliver, and install a total of three hundred sixty (360) Interactive Flat Panels (IFPs) throughout designated District facilities in Temple, TX. This procurement will be done in two different dates on two separate purchase orders. 175 Devices delivered and installed upon award, 185 devices delivered and installed after 1 July 2026. This comprehensive technology upgrade initiative includes the procurement of specified equipment, complete professional installation services, removal and disposal of existing projection systems, electrical infrastructure modifications, and data connectivity provisions to support modern classroom instructional technology requirements.

EQUIPMENT SPECIFICATIONS

The vendor shall provide the following Interactive Flat Panel equipment and accessories:

1. Interactive Flat Panels

• Quantity: 125 units

• Required Model: BenQ RP7504 (no substitutions)

• Display Size: 75-inch diagonal screen.

• Resolution: 4K UHD (3840 x 2160)

• Touch Technology: InGlass touch technology with 40-point multi-touch capability.

• Brightness: Minimum 450 nits

• Panel Life: Minimum 50,000 hours

• Operating System: Android-based embedded system

• Warranty: Manufacturer's standard warranty plus extended service options

2. NFC Card Requirements

• Quantity: 125 NFC cards (one per panel)

• Compatibility: Must be fully compatible with supplied IFP units

• Programming: Pre-configured for user authentication and profile access

• Durability: Commercial-grade construction suitable for daily educational use

INSTALLATION SERVICES

The vendor shall provide complete turnkey installation services including:

Existing Equipment Removal:

• Complete removal of existing projectors from ceiling mounts at each designated location

• Disconnection and removal of existing video display equipment including screens, monitors, or interactive whiteboards.

• Removal of associated mounting hardware, brackets, and ceiling plates

• Proper capping and sealing of ceiling penetrations from removed equipment.

• Disconnection and proper termination of existing electrical and data connections

• Removal of existing projector screens whether manual, electric, or fixed frame

• Patching and finishing of wall surfaces where screens were mounted.

• Safe packaging and palletizing of removed equipment for district disposition.

• Environmental disposal of equipment designated as e-waste per local regulations.

• Documentation of all removed equipment including make, model, and serial numbers

• Coordination with Temple Independent School District, IT Department for equipment requiring retention.

Wall Mounting Requirements:

• Professional assessment of wall structural integrity at each installation location

• Supply and installation of commercial-grade wall mounting brackets rated for 75-inch panels.

• Mounting height compliance with ADA accessibility standards

• Cable management systems to conceal and protect all wiring.

• Reinforcement of wall structures where necessary to support panel weight.

• Post-installation structural verification and safety certification

Electrical Infrastructure:

• Installation of dedicated electrical outlets at each IFP location

• Minimum 15-amp circuit capacity per outlet

• Outlet placement within 4 feet of panel mounting location.

• Decommissioning of existing projector electrical connections where applicable

• Rerouting of existing electrical circuits from ceiling to wall locations as needed.

• GFCI protection where required by code.

• Surge protection devices integrated at each outlet.

• Compliance with National Electrical Code and local Temple, TX building codes

• Coordination with Temple Independent School District, TX facilities management

• Electrical permit acquisition and inspection coordination

Data Connectivity:

• Provision of one CAT6 or higher data cable per panel location

• Cable runs from panel location to nearest network distribution point.

• Removal or abandonment of existing projector data cabling per district standards

• RJ45 termination with proper labeling and documentation

• Cable testing and certification to industry standards

• Integration with Temple Independent School District, TX existing network infrastructure

• Coordination with district IT department for network configuration

• Documentation of all cable pathways and connection points

• Proper removal or securing of abandoned ceiling-mounted cable runs.

IMPLEMENTATION REQUIREMENTS

Project Management:

The vendor shall designate a dedicated project manager to coordinate all aspects of the implementation including scheduling, resource allocation, quality control, and communication with Temple Independent School District, TX personnel. The project manager shall conduct pre-installation site surveys at each location to verify mounting locations, assess existing equipment removal requirements, evaluate electrical needs, and determine network connectivity paths.

Installation Schedule:

• Work shall be coordinated to minimize disruption to educational activities.

• Installation services available during non-instructional hours, weekends, and school breaks

• Phased implementation plan to be developed in consultation with district administration.

• Daily cleanup and securing of work areas required.

• Completion timeline not to exceed 90 calendar days from contract execution.

• Coordination of equipment removal and new installation to minimize classroom downtime.

Training Services:

The vendor shall provide comprehensive training for Temple Independent School District, TX staff including:

• Initial administrator training for system management

• End-user training for teachers and instructional staff

• Training materials and quick reference guides

• Online training resources and video tutorials

• Follow-up training sessions as needed during warranty period.

PRICING STRUCTURE

Description: Quantity:

Network Interactive Display Fixed Mount. Model BenQ RP 7504. (No substitute)

NFC Card for Each Panel. 175

Installation of all Displays earliest possible in 2025-2026 School year-wall mounted Provide Electrical outlet at each panel. Provide one Data cable at each panel

Removal and disposal of old units 175

Network Interactive Display Fixed Mount Model BenQ RP7504. (No Substitute)

NFC Card for Each Panel. 185

Installation of all Displays-wall mounted Provide Electrical outlet at each panel. Provide one Data cable at each panel. Installation after 1 July 2026.

Removal and disposal of old units 185

All costs associated with delivery of the item must be included in your price. All shipping and handling must be included in the proposed price. No hidden or excluded pricing will be honored.

Proposal pricing should be included on the following Bonfire Bid Tables,

• Pricing Interactive Displays Bonfire Table (BT-14MR)

DELIVERABLES

The vendor shall provide the following deliverables to Temple Independent School District, TX:

Documentation:

• Complete equipment inventory with serial numbers and warranty information

• Comprehensive inventory of all removed equipment with disposition status

• As-built drawings showing installation locations and infrastructure modifications.

• Network configuration documentation and IP addressing schemes.

• Electrical certification documentation for all outlet installations

• Documentation of ceiling and wall repairs completed.

• Training attendance records and certification of completion

• Maintenance schedules and recommended service intervals

• Troubleshooting guides and technical support contact information

• Environmental disposal certificates for e-waste materials

Quality Assurance:

• Pre-delivery inspection reports for all equipment

• Installation completion certificates for each location

• Functionality testing reports demonstrating full operational capability.

• Safety compliance certifications for all mounting installations

• Verification of proper removal and disposal of existing equipment

• Photographic documentation of before and after conditions at each location

• Final project closeout documentation package

VENDOR QUALIFICATIONS

Vendors responding to this solicitation shall demonstrate:

• Authorized reseller status for specified equipment manufacturer

• Licensed electrical contractor status in the State of Texas

• Minimum five years’ experience installing interactive display technology in educational settings.

• Documented experience with projector and display equipment removal projects

• Certified low-voltage cabling installation capabilities

• Adequate insurance coverage including general liability and workers compensation.

• Previous successful implementations of similar scope and scale including equipment replacement.

• Technical support infrastructure capable of supporting Temple Independent School District, TX requirements.

• Environmental compliance certifications for electronic waste disposal

• Financial stability to complete project obligations.

Evaluation Criteria

Weight Criteria

40 Price of eligible service/product 20 Technical Compliance and Equipment Specifications 15 Installation and removal Capabilities 10 Project Management and Implementation approach

8 Vendor Experience and Qualifications 4 Training and Support Services 3 Documentation and Deliverables

Proposals that include used, refurbished, or open-box items will be considered non-responsive and will not be included in the evaluation.

Subject to contract restrictions, services may be reevaluated for cost-effectiveness at any time during the life of the agreement.

Offerors proposing equipment whose prices may increase depending upon new U.S.

government tariffs imposed on imports are encouraged to (a) identify such products in their offers, and (b) propose an acceptable methodology for limiting price adjustments over the life of the contract.

Offerors proposing to temporarily loan equipment for product demonstration and/or evaluation purposes are required to clearly state that such loans are of limited duration. Product demos extending beyond thirty (30) days must be explicitly authorized by both parties and provided at a fair market rate.

PRICE (40 POINTS)

Total project cost competitiveness including all equipment, installation services, removal services, and associated fees. Points will be awarded based on the lowest responsive bid receiving maximum points with other proposals scored proportionally. Evaluation will consider line-item pricing transparency for: Interactive Flat Panel units (BenQ RP7504), NFC cards, wall mounting hardware and installation services, existing projector removal and disposal costs, existing video display equipment removal costs, ceiling and wall repair services, electrical outlet installation costs, data cable provision and installation, existing cable removal or abandonment, project management fees, training services, shipping costs, extended warranty options, and environmental disposal fees. Temple Independent School District, TX will assess value proposition considering both initial investment and total cost of ownership over expected equipment lifecycle.

TECHNICAL COMPLIANCE AND EQUIPMENT SPECIFICATIONS (20 POINTS)

Vendor's ability to provide Interactive Flat Panels meeting or exceeding specified requirements including 75-inch diagonal screen, 4K UHD resolution (3840 x 2160), InGlass touch technology with 40-point multi-touch capability, minimum 450 nits’ brightness, minimum 50,000 hours panel life, and Android-based embedded operating system.

Evaluation includes proposed equipment warranty terms, NFC card compatibility and programming capabilities, manufacturer authorization status, and availability of specified BenQ RP7504 model or technical equivalency documentation demonstrating comparable or superior features. Points awarded based on equipment meeting all technical specifications, warranty coverage duration and terms, and manufacturer support infrastructure available to Temple Independent School District, TX.

INSTALLATION AND REMOVAL CAPABILITIES (15 POINTS)

Demonstrated expertise in comprehensive installation services including existing projector and video display equipment removal from ceiling and wall mounts, proper disposal of removed equipment, ceiling penetration repair and finishing, wall surface patching where screens were mounted, commercial-grade wall mounting bracket installation for 75-inch panels, ADA compliance for mounting heights, cable management system implementation, electrical outlet installation with dedicated 15-amp circuits, CAT6 or higher data cable installation and termination, and integration with Temple Independent School District, TX existing network infrastructure. Evaluation considers vendor's licensed electrical contractor status in Texas, certified low-voltage cabling installation capabilities, experience with educational facility installations, and capacity to complete all removal and installation work within 90-day timeline.

PROJECT MANAGEMENT AND IMPLEMENTATION APPROACH (10 POINTS)

Quality of proposed project management structure including dedicated project manager assignment, pre-installation site survey methodology, phased implementation planning to minimize classroom disruption, scheduling flexibility for non-instructional hours and weekends, daily cleanup procedures, coordination protocols with Temple Independent School District, TX facilities and IT departments, quality control processes, and communication plans. Assessment includes vendor's approach to managing concurrent removal of existing equipment and new panel installation, minimizing classroom downtime, permit acquisition and inspection coordination, and overall project timeline management ensuring completion within specified 90-day period.

VENDOR EXPERIENCE AND QUALIFICATIONS (8 POINTS)

Demonstrated experience with similar Interactive Flat Panel deployments in K-12 educational environments, specifically projects involving 100 or more units with comprehensive removal of existing projection systems. Evaluation includes minimum five years installing interactive display technology in educational settings, previous successful implementations of similar scope including equipment replacement projects, references from Texas school districts with comparable project requirements, financial stability indicators, adequate insurance coverage including general liability and workers compensation, environmental compliance certifications for electronic waste disposal, and technical support infrastructure capable of supporting Temple Independent School District, TX ongoing requirements.

TRAINING AND SUPPORT SERVICES (4 POINTS)

Comprehensiveness of proposed training program for Temple Independent School District, TX staff including initial administrator training for system management, end-user training sessions for teachers and instructional staff, quality of training materials and quick reference guides, availability of online training resources and video tutorials, follow-up training provisions during warranty period, and ongoing technical support structure. Evaluation considers training schedule flexibility, instructor qualifications, customization of training materials for Temple Independent School District, TX specific needs, and post-implementation support response times.

DOCUMENTATION AND DELIVERABLES (3 POINTS)

Completeness of proposed documentation package including equipment inventory with serial numbers and warranty information, removed equipment inventory with disposition status, as-built drawings showing installation locations and infrastructure modifications, network configuration documentation, electrical certification documentation, ceiling and wall repair documentation, training attendance records, maintenance schedules, troubleshooting guides, environmental disposal certificates for e-waste, pre-delivery inspection reports, installation completion certificates, functionality testing reports, safety compliance certifications, and photographic documentation of before and after conditions at each location. Assessment includes documentation format, accessibility, and alignment with Temple Independent School District, TX record-keeping requirements.

Questions: (Bonfire Questionnaire Q-09OY)

1. What specific experience does your company have removing and disposing of ceiling-mounted projectors and associated equipment in K-12 educational facilities, and how many such removal projects have you completed in Texas school districts within the past three years?

2. What is your company's current authorized reseller status with BenQ, and can you guarantee availability of 125 BenQ RP7504 units?

3. How will your project management team coordinate the simultaneous removal of existing projection equipment and installation of new Interactive Flat Panels to minimize classroom downtime while maintaining the 90-day completion timeline required by Temple Independent School District, TX?

4. Can you describe your experience with ceiling penetration repair and wall surface restoration following equipment removal, including specific methods for patching, and finishing surfaces to match existing classroom conditions?

5. What is your company's capacity to perform electrical infrastructure modifications including the installation of 125 dedicated 15-amp circuits with GFCI and surge protection within the specified 90-day timeline while coordinating with Temple Independent School District, TX facilities management?

6. How will you ensure ADA compliance for the mounting height of all 125 Interactive Flat Panels, and what documentation will you provide to certify compliance with accessibility standards?

7. Can you detail your approach to removing or properly abandoning existing projector data cabling in ceiling spaces while installing new CAT6 or higher-grade cables to each panel location in accordance with Temple Independent School District, TX standards?

8. What specific pre-installation site survey methodology will you employ at each of the 125 locations to assess structural integrity, electrical requirements, and network connectivity paths before beginning installation work?

9. How will your installation team coordinate with Temple Independent School District, TX IT department for network configuration, IP addressing schemes, and integration with existing network infrastructure?

10. Can you describe your quality control processes for verifying proper installation, functionality testing, and safety certification of each Interactive Flat Panel before considering the location complete?

11. What specific cable management systems will you implement to conceal and protect wiring at each installation location, and how will these systems accommodate future maintenance access?

12. How will you handle the documentation and inventory of all removed equipment including make, model, and serial numbers, and what process will you use to coordinate with Temple Independent School District, TX regarding equipment designated for retention versus disposal?

13. What is your company's availability and capacity to perform installation work during non-instructional hours, weekends, and school breaks to minimize disruption to educational activities at Temple Independent School District, TX facilities?

14. Can you provide specific examples of phased implementation plans you have successfully executed for similar-sized Interactive Flat Panel deployments in Texas school districts, including how you managed resource allocation across multiple buildings?

15. How will you ensure proper termination, labeling, and certification of all CAT6 data cables to industry standards, and what testing equipment and procedures will you use to verify cable performance?

16. Can you detail your approach to reinforcing wall structures where necessary to support the weight of 75-inch panels, including the types of reinforcement methods and materials you typically employ?

17. How will you coordinate electrical permit acquisition and inspection scheduling with local Temple, TX building authorities while maintaining the project timeline?

18. What is your proposed method for daily cleanup and securing of work areas, particularly in active classroom environments where student materials and equipment must be protected?

Vendor Information

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I have read and understand RFP 002-26.

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Notes:

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