3-RFB BID Road Improvements.docx

BID FORM

From

TO

Virgin Town

PO Box 790008 40 W Main Street Virgin, Utah 84779 435-635-4695

Notes Subtotal 0.00

RFB for Virgin Town 2026/2027 Road Improvement Projects

Scope of Work

The following is intended to represent the duties of the Contractor(s) awarded the contract. Cost Estimates for Contractor to perform roadway construction at the following locations:

· 100 West - From SR 9 South to Water Street.

a. Mill existing asphalt, Grade and recompact to a new road width of 25 feet.

b. Reestablish Finished Subgrade to balance on site material including material to match new shoulder Grade to Finish asphalt Grade. See detail.

c. Install and compact new asphalt to a thickness of 3 inches. Comply with APWA specification

d. Compaction and testing per APWA _

· 150 west - from SR 9 to 300 feet north of 225.

a. Mill existing asphalt grade and compact to a new road width of 25 feet.

b. Reestablish existing Subgrade. Reestablish Finished Subgrade to balance on site material to match the new shoulder Grade to Finish asphalt Grade. See detail.

c. Install and compact new asphalt to a thickness of 3 inches. Comply with APWA specification

d. Compaction and testing per APWA standard specifications _

· Crack seal 10,000 lineal feet of town roadways.

· Double Chip Seal 25,000 square feet.

General Develop work plans to complete the work as outlined in the plans and bidding instruments required. This will include but may not be limited to:

· Crack Sealing and Double Chip Sealing.

· Overlaying or repaving of roads.

· Stabilize subgrade with road base.

· Haul off and dispose of removed material.

· Traffic control.

All subcontractors shall be licensed and bonded in the specialty for which they are contracted and perform the services with the degree of skill and diligence normally employed by operations and maintenance personnel performing the same or similar services

Existing Street and Side Street Maintenance:

The contractor shall be responsible for any damages caused by his operation including but not limited to Public and or Private Infrastructure and improvements.

VIRGIN TOWN REQUEST FOR BIDS ("RFB")

Interested parties shall respond to this RFB by submitting bids to:

Virgin Town PO Box 790008 40 W. Main Street Virgin, Utah 84779 435-635-4695 clerk@virgin.utah.gov

NOTE: Virgin Town reserves the right to reject any and all Qualification Statements & Bids, to cancel this solicitation, and to waive any informalities or irregularities in procedure.

Virgin Town 2026/2027 Road Improvement Projects

The Virgin Town Council desires to secure a contractor(s) to perform road work within the jurisdiction and responsibilities of Virgin Town. It is with this purpose in mind that Virgin has issued this Request for Bids (RFB) for the Department of Public Works - Road work services. Please review the entire RFB for general and specific services, requirements and information. demonstrate an understanding of Virgin Town Public Works standards and operations.

Bid Forms provided in this RFB must be used. All bids shall include the cost in total. These costs shall include all equipment.

Sealed bids clearly marked "Virgin Town 2026/27 Road Improvement Projects" are to be submitted by 2:00 PM, Tuesday, June 23, 2026, to the Town Clerk, Krystal, at the New Virgin Town Hall, 40 West Main Street, Virgin, UT. Bids will be opened and reviewed at that time in the New Town Hall.

It is the responsibility of the Contractor(s) to see that any bid sent through the mail, or any other delivery method, shall have sufficient time to be received by the bid due date and time. Late bids will be disqualified.

Bids must be delivered in a SEALED envelope/package and shall contain the following items:

· A Fully Executed Bid Form (See 2 page Bid Form Attached)

· A copy of the contractor(s) valid, current and in good standing contractor's license issued by the Utah State Contractor Licensing Board.

· A 5% Bid Bond.

Scope of Work

The following is intended to represent the duties of the Contractor(s) awarded the contract. Cost Estimates for Contractor to perform roadway construction at the following locations:

· 100 West - From SR 9 South to Water Street.

a. Mill existing asphalt, Grade and recompact to a new road width of 25 feet.

b. Reestablish Finished Subgrade to balance on site material including material to match new shoulder Grade to Finish asphalt Grade. See detail.

· 150 west - from SR 9 to 300 feet north of 225.

a. Mill existing asphalt grade and compact to a new road width of 25 feet.

b. Reestablish existing Subgrade. Reestablish Finished Subgrade to balance on site material to match the new shoulder Grade to Finish asphalt Grade. See detail.

· Crack seal 10,000 lineal feet of town roadways.

· Double Chip Seal 25,000 square feet.

General Develop work plans to complete the work as outlined in the plans and bidding instruments required. This will include but may not be limited to:

· Crack Sealing and Double Chip Sealing.

· Overlaying or repaving of roads.

· Stabilize subgrade with road base.

· Haul off and dispose of removed material.

· Traffic control.

All subcontractors shall be licensed and bonded in the specialty for which they are contracted and perform the services with the degree of skill and diligence normally employed by operations and maintenance personnel performing the same or similar services

Existing Street and Side Street Maintenance:

The contractor shall be responsible for any damages caused by his operation including but not limited to Public and or Private Infrastructure and improvements.

Schedule:

Notice for Request for Bids posted and issued………………………………TUESDAY June 2, 2026 Deadline for receipt of Questions…………………………………………………TUESDAY June 9, 2026 2:00 P.M.

Deadline for receipt of Bids……………………………………………………………TUESDAY June 30, 2026 2:00 P.M.

Contract awarded by Town Council……………………………………………..TUESDAY, July 21, 2026 6:00 P.M.

Job beginning and end dates………………………………………………………..TBD by bid submittal

The Town of Virgin intends to award a contract for the Virgin Town 2026/27 Road Improvement Projects and any additional extension of term shall be at the sole discretion of the Town of Virgin.

The selected contractor(s) must possess a valid, current and in good standing general contractor's license issued by the Utah State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted bids. Failure to produce and possess the specified license will render the Bid as non-responsive.

QUESTIONS:

Interpretations or clarifications considered necessary in response to such questions will be resolved by the issuance of formal Addenda to the RFB. The deadline for all questions is 2:00 P.M. Local Time, Tuesday, June 9, 2026. Questions received after this date and time may not be answered. Only questions that have been resolved by formal written Addenda via the Town Engineer, Rod Mills, will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect.

ANY questions, technical or otherwise, pertaining to this Request for Bids must be submitted IN WRITING and directed ONLY to:

Rod Mills @ New Town Hall 40 W. Main Street, Virgin Town, UT or at rmillsengineering@gmail.com

RESPONSIBILITY OF CONTRACTOR($):

All project contractor(s) shall be deemed responsible. If it is found that a contractor(s) is irresponsible (e.g., has not paid taxes, is not a legal entity, submitted a bid without an authorized signature, falsified any information in the bid package, etc.), the bid shall be rejected.

The selected contractor(s) will work closely with Town Staff throughout the duration of the contract.

Award of Contract: It is the Town's intent to award a contract to the contractor(s) that can best meet the requirements of this document. The Town reserves the right to award a contract to multiple contractors or a single contractor or to make no award, whichever is in the best interest of the Town. It is anticipated that award of the contract will occur at the regularly scheduled Virgin Town Council meeting on July 21, 2026. The decision of the Town Council will be final.

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