3-Request for Goods Senior Center Vehicles 2026-09-ITB-017 - Specifications.pdf

Town of Ellington

Senior Center Vehicles Purchase SpecificaƟons

IMPORTANT BID INFORMATION: The total grant allocaƟon for the purchase and procurement of the two vehicles is $99,778.

Bidders may submit pricing for Vehicle 1, Vehicle 2, or both vehicles. Each vehicle will be evaluated and awarded separately. The Town may purchase the vehicles from different vendors. Pricing for one vehicle shall not be conƟngent upon award of the other vehicle.

1. Scope of Purchase

The Town of Ellington is seeking bids for the purchase of the following two (2) new vehicles for use by the Ellington Senior Center TransportaƟon Program:

• Vehicle 1: One (1) new ADA-accessible wheelchair vehicle, or approved equal, to provide safe and reliable transportaƟon for older adults and adults with disabiliƟes to medical appointments, nutriƟon programs, shopping, and community acƟviƟes.

• Vehicle 2: One (1) new standard gasoline-powered passenger vehicle, specified by the Town as a crossover sport uƟlity vehicle (SUV), or approved equal, for use by/through the Ellington Senior Center.

Bidders are not required to bid on both vehicles. Each vehicle will be considered as a separate award.

2. Bid Pricing and Award

Provide a separate total bid price for each vehicle offered.

Clearly idenƟfy the manufacturer, model, model year, trim level, and all included equipment for each vehicle offered.

Bidders may submit a bid for either vehicle or for both vehicles.

The Town intends to evaluate and award Vehicle 1 and Vehicle 2 separately to the responsive and responsible bidder offering the lowest price for a vehicle that meets or exceeds all applicable specificaƟons, subject to the Town’s procurement requirements and its right to reject bids as permiƩed by law.

The Town reserves the right to accept or reject any bid, in whole or in part, and to waive minor informaliƟes when in the best interest of the Town.

3. Vehicle 1 - ADA-Accessible Wheelchair Vehicle: General Requirements

The ADA-accessible wheelchair vehicle shall be new, model year 2026 or newer, gasoline powered, and equipped with an automaƟc transmission. It shall have front-wheel drive for a minivan plaƞorm, or an equivalent drivetrain appropriate to the vehicle plaƞorm. The vehicle shall include air condiƟoning with rear passenger climate control, power steering, power brakes, power windows, power door locks, a backup camera, Electronic Stability Control (ESC), AnƟ-lock Braking System (ABS), Tire Pressure Monitoring System (TPMS), Bluetooth hands-free capability, and the manufacturer's standard safety equipment.

4. Vehicle 1 - Accessibility Requirements

The vehicle shall be fully compliant with the Americans with DisabiliƟes Act (ADA) and all applicable Federal Motor Vehicle Safety Standards (FMVSS) and shall accommodate a minimum of one (1) wheelchair passenger. The accessibility configuraƟon may consist of a rear-entry wheelchair conversion (preferred), a side-entry wheelchair conversion, or a liŌ-equipped full-size accessible van. It shall include a non-slip wheelchair ramp or wheelchair liŌ with adequate capacity for safe passenger loading, together with an FMVSS-compliant wheelchair securement and occupant restraint system. Emergency release features and accessibility lighƟng shall be provided as offered by the manufacturer or conversion company, and the interior configuraƟon shall permit safe movement and secure transport of wheelchair users and ambulatory passengers.

5. Vehicle 1 - Passenger Capacity

The vehicle shall accommodate, at a minimum, a driver, one front passenger, three (3) ambulatory passengers, and one (1) wheelchair passenger. AddiƟonal passenger capacity is acceptable.

6. Vehicle 1 - Acceptable Vehicle Plaƞorms

Acceptable accessible minivan plaƞorms include, but are not limited to, the Chrysler Voyager LX, Chrysler Pacifica, Toyota Sienna, and Honda Odyssey. Acceptable full-size accessible van plaƞorms include, but are not limited to, the Ford Transit 250, Ford Transit 350, Ford Transit 350HD, RAM ProMaster 2500, and RAM ProMaster 3500. Equivalent vehicle plaƞorms meeƟng or exceeding these specificaƟons will be considered.

7. Vehicle 1 - Accessibility Conversion

Accessibility conversion may be performed by any qualified manufacturer meeƟng all applicable federal safety requirements. Acceptable conversion manufacturers include, but are not limited to, BraunAbility, Driverge Vehicle InnovaƟons, FR Conversions, VMI, ATS, Freedom Motors USA, or approved equal.

8. Vehicle 1 - Warranty

The bidder shall provide the manufacturer's vehicle warranty, the accessibility conversion warranty, and the applicable ramp or liŌ warranty.

9. Vehicle 2 - Crossover SUV Requirements

The crossover SUV shall be new, model year 2026 or newer, gasoline powered, and equipped with an automaƟc transmission. It shall be a four-door crossover SUV with front-wheel drive or all-wheel drive and seaƟng for a minimum of five (5), including the driver. The vehicle shall include air condiƟoning, power steering, power brakes, power windows, power door locks, a backup camera, Electronic Stability Control (ESC), AnƟ-lock Braking System (ABS), Tire Pressure Monitoring System (TPMS), Bluetooth hands-free capability, and the manufacturer's standard safety equipment. Equivalent crossover SUV models meeƟng or exceeding these specificaƟons will be considered.

10. Vehicle 2 - Warranty

Bidder shall provide the manufacturer's standard new-vehicle warranty.

11. Grant Compliance

This procurement is funded in whole or in part under State of ConnecƟcut Department of Aging and Disability Services Grant Agreement No. 25SDRARP01ELL, using federal Coronavirus State and Local Fiscal Recovery Funds (“SLFRF”) authorized under the American Rescue Plan Act (“ARPA”), Assistance LisƟng No. 21.027. Vendor shall comply with all federal laws, regulaƟons and requirements applicable to Vendor's performance under this Contract, including applicable provisions of 2 CFR Part 200 and applicable requirements of the SLFRF award.

Vendor represents that neither Vendor nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from parƟcipaƟon in transacƟons by any federal department or agency. The Town shall not make an award to a party listed as excluded in the federal System for Award Management (“SAM”).

Pursuant to 2 CFR § 200.322, as appropriate and to the extent consistent with law, the Town provides, to the greatest extent pracƟcable, a preference for the purchase, acquisiƟon, or use of goods, products, or materials produced in the United States. Vendor shall provide such informaƟon regarding the manufacture or producƟon of the vehicle offered as the Town reasonably requests for purposes of documenƟng compliance with this requirement.

Vendor shall provide the Town, State of ConnecƟcut, U.S. Department of the Treasury, Treasury Office of Inspector General, Government Accountability Office, and their authorized representaƟves access to records relaƟng to this Contract as required by the Grant Agreement and applicable federal law.

In addiƟon to the Town's other contractual remedies, because this Contract exceeds $10,000, the Town may terminate this Contract for cause or for convenience upon wriƩen noƟce to Vendor. In the event of terminaƟon for convenience, Vendor shall be enƟtled only to payment for conforming goods accepted by the Town and other amounts, if any, determined by the Town to be properly payable under applicable law and the Contract.

Vendor shall promptly report to the Town any credible evidence of violaƟons of federal or State criminal law involving fraud, bribery, or gratuiƟes potenƟally affecƟng this federally funded procurement.

Vendor shall comply with applicable federal and State conflict-of-interest requirements and shall immediately disclose to the Town any actual or potenƟal conflict of interest relaƟng to this procurement or Contract.

Vendor shall include applicable federal requirements in any subcontract or purchase order entered into for performance of this Contract where required by federal law or Grant Agreement No. 25SDRARP01ELL.

Vendor records relaƟng to this procurement shall be retained for at least five (5) years following final payment, or such longer period as the Town directs in order to saƟsfy Grant Agreement No. 25SDRARP01ELL. The Town shall retain its equipment/property records in accordance with the Grant Agreement, including the applicable retenƟon period following final disposiƟon of grant-funded equipment.

The grant-funded Statement of Work authorizes the purchase and procurement of one ADA-accessible wheelchair vehicle and one standard gasoline-powered passenger vehicle for use by/through the Ellington Senior Center.

The successful bidder for each vehicle shall comply with all federal, State of ConnecƟcut, and Town requirements applicable to the procurement and resulƟng contract, including those applicable requirements incorporated into these Contract Documents. Applicable requirements imposed by the Town's SLFRF/ARPA grant shall be material terms of the resulƟng contract.