3-R2 Attachment B and C Electric Gate Scope of Work v2.docx

Attachment B Scope of Work UDOT Region Two Gate Sales, Installation, Repair, and Maintenance Service/Parts

GENERAL DESCRIPTION

This is a five (5) year contract for SALES, INSTALLATION, REPAIR, and MAINTENANCE SERVICE/PARTS associated with Electrical and Solar powered moving gates. This includes new installation as well as repairs and replacements to existing gates. Contractors must be able to meet the requirements to provide these services and repair work on the existing equipment at UDOT facilities located in all Region Two counties. Region Two counties are Salt Lake, Tooele, and Summit.

GENERAL SCOPE OF WORK

Gate contractor must be able to meet the requirements to provide the services listed at the UDOT Region Two facilities.

Contractor must also have knowledge and experience in working with vendors, local municipalities and utility companies. Please provide an Executive Summary with your bid and include any governmental agencies you have performed work for along with a recent work performed detail.

UDOT will not be responsible for damaged or stolen items or tools, and contractor must have cones, signs and tape to seal off work areas. The contractor must also have the financial capacity to obtain products and/or services to complete the project without advances. The company must be bonded up to $100,000 and be in good financial standing. Contractor must provide manufacturer’s warranty on all services and products provided. It is also required that the contractor maintains a high professional standard while on state property.

The equipment and requirements are as follows:

Electric Gates: Contractor must have experience with government agencies in sales, installation, maintenance, repairs, and parts associated with Electric Gates. This includes running power to the location of the opener.

Electric Gates must span openings from 16 to 35 feet. Acceptable bids can include both aluminum and metal gates.

Solar Gates: Contractor must have experience with government agencies in sales, installation, maintenance, repairs, and parts associated with Solar Gates. This includes "right sizing" solar panels.

Solar Gates must span openings from 16 to 35 feet. Acceptable bids can include both aluminum and metal gates.

Keypad: Contractor must have experience with government agencies in sales, installation, maintenance, repairs, and parts associated with numeric/alpha keypads. Each opener installed must be accompanied by a programmable key pad entry system.

Transmitters: Contractor must have experience with government agencies in sales, installation, maintenance, repairs, and parts associated with remote transmitters. Each opener must be accompanied by ten (10) remote transmitters, with a price quote for additional transmitters should they be needed.

Photo Eyes: Contractor must have experience with government agencies in sales, installation, maintenance, repairs, and parts associated with Photo Eyes. As part of UDOT's safety program, these must be installed on each gate, new or repaired.

Parts: Parts for all equipment installed or repaired must be readily available.

Additional Requirements: Additional items not specifically listed here, but required for proper installation, repair, and operation of the Electric or Solar gate are authorized for purchase.

Attachment C Special Terms and Conditions UDOT Region Two Gate Sales, Installation, Repair, and Maintenance Service/Parts

1. Quantity Estimates UDOT does not guarantee the purchase of any amount under this contract. Estimated quantities are for bidding purposes only and are not to be construed as a guarantee to purchase any amount.

2. Inspections Goods furnished under this contract will be subject to inspection by UDOT at times and places determined by UDOT. If UDOT finds services furnished to be incomplete or not in compliance with bid/proposal specifications, UDOT may reject the services and require supplier to either correct them without charge or deliver them at a reduced price which is equitable under the circumstances. If supplier is unable or refuses to correct such goods within a time deemed reasonable by UDOT, UDOT may cancel the order in whole or in part. Nothing in this paragraph will adversely affect UDOT's rights including the rights and remedies associated with revocation of acceptance under the Uniform Commercial Code.

3. Non-Compete Clause Supplier represents its officers and employees are free to contract with UDOT and are not subject to restrictions by the terms of their present or past employment, including, but not limited to an agreement not to compete for a period of time unless disclosure has been made. Supplier must disclose to UDOT any possible conflicts in writing, before the contract is signed, and UDOT will evaluate whether to continue with contract execution. UDOT may elect to terminate a contract immediately with a supplier who is subsequently determined to be subject to such restrictions without liability to UDOT. If UDOT elects to terminate a contract for this reason, UDOT will supersede paragraph # 13 in Attachment A - Standard Terms and Conditions and will not provide 60-day prior notice to the supplier.

4. Price Guarantee, Adjustments Contract pricing will be guaranteed for one year. Following the guarantee period, any request for price adjustment must be for an equal guarantee period and must be made at least 30 days prior to the effective date. Request for price adjustment must include documentation supporting the request and demonstrating a logical mathematical link between the current price and the proposed price. UDOT will be given the immediate benefit of any decrease in the market, or allowable discount.

5. Responsibility for Wages Supplier is responsible for all applicable company wages in accordance with the Federal, State and local laws and ordinances.

6. Invoicing Supplier shall submit invoices to UDOT upon completion at the following address or email:

UDOT Region Two 2010 S 2760 W Salt Lake City, Utah 84104

Or r2payables@utah.gov

The Work Order number supplied by UDOT shall appear on all invoices and correspondence. Billings must be itemized, identifying clearly all products or services purchased, along with the location of services. Invoices shall be submitted in a timely manner.

In the event UDOT is entitled to a cash discount, the period of computation shall commence on the delivery date or the date of a correct invoice, whichever is later. If an adjustment in payment is necessary due to damage, the cash discount period shall commence on the date final approval is authorized. UDOT reserves the right to adjust incorrect invoices. UDOT will remit payment by mail or electronic commerce.

7. Insurance Supplier shall provide insurance adequate to protect Supplier's employees and other individuals who may be on site during contract performance. Supplier shall not allow unauthorized individuals to be on site during contract performance. UDOT assumes no responsibility for injury to individuals or damage caused by the actions of the Supplier. Suppliers bidding on Medium to Large Jobs will be required to have General Liability Insurance.

8. Performance The Supplier shall perform all work under this contract in a thorough and professional manner to avoid callbacks from UDOT. UDOT reserves the right to require the Supplier to return to the site to correct any deficiencies in contract performance anytime within 30 days from the date of completion of each work order. Work required by the Supplier to correct deficiencies shall be at the Supplier's expense and shall be completed within seven days from the date of notice by the UDOT representative. The UDOT representative will send such notification in writing. If the Supplier fails to respond as required, UDOT reserves the right to have the work completed by another vendor and deduct that expense for the Supplier's invoice before final payment is issued.

9. Worker Compensation Insurance The Contractor, at its own cost, shall secure and maintain during the term of this Agreement, including all renewal terms, the following minimum insurance coverage:

10. Commercial General Liability Commercial general liability (CGL) insurance with the Utah Department of Transportation as an additional insured, in the minimum amount of $1,000,000 per occurrence with a $2,000,000 general aggregate and $2,000,000 products and completed operations aggregate. These limits can be covered either under a CGL insurance policy alone, or a combination of a CGL insurance policy and an umbrella insurance policy and/or a CGL insurance policy and an excess insurance policy. The policy shall protect the Utah Department of Transportation, the contractor, and any subcontractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from the contractor's operations under this Agreement, whether performed by the contractor themselves, and subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent contractors, products and completed operations.