3-Pricing Proposal.pdf

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Attached to
Fire Suppression Services
Solicitation number
26-021
Issued by
Sussex County, New Jersey

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Written by GovTribe AI ·

This is a Pricing Proposal form for fire suppression services to be provided to New Jersey county facilities on an as-needed, time-and-material basis. The contract encompasses inspection and maintenance services for fire suppression and sprinkler systems across fourteen county-owned facilities, including the Administration Building, Keogh-Dwyer Correctional Facility, Office of Emergency Management, 9-1-1 Emergency Communications Center, Radio Shelter, Judicial Complex, Prosecutor's Office, Old Courthouse, Sheriff's Office, Mosquito Control, Sussex-Wantage Library, Wheatsworth Road Facility, Cochran House, and Trinity Street Annex. Services include semi-annual suppression system inspections, quarterly and annual sprinkler system inspections with and without fire pumps, nitrogen sprinkler system inspections, and tunnel glycol testing. The contract is structured for a two-year term, with Year 1 and Year 2 pricing proposals required separately.

Pricing is based on a combination of fixed lump sum costs for specified inspections and maintenance services (Total Cost A) and hourly labor rates for journeymen and foremen (Total Cost B), with separate rates established for regular Monday-Friday 7 AM to 4 PM hours, overtime hours, and emergency calls. Bidders must provide journeyman and foreman hourly rates and specify a materials markup or discount percentage with supporting documentation of cost. The award methodology uses a hypothetical total lump sum calculation (Total Cost A plus Total Cost B) based on Year 1 rates to determine the lowest bid, though actual contract value may vary significantly from this calculation. Year 2 of the contract will not be awarded if unit prices are determined to be unusually weighted or skewed. Respondents must submit proof of an active New Jersey Fire Sprinkler License, certificates for all engineering technicians, and references from three fire/sprinkler system accounts maintained for at least five years, along with after-hours and normal weekday service contact information.

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Other files

File Type Posted
6-Sample Documents.pdf PDF
1-Required Forms .pdf PDF
4-Cover Page.pdf PDF
5-Information for Prospective Respondents.pdf PDF
2-Technical Specifications.pdf PDF

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PRICING

YEAR 1

Bid Item 4Description Amount

1. Administration Building a.) Suppression System Semi-Annual Inspections (2) $ b.) Nitrogen Sprinkler System Inspection $

2. Keogh-Dwyer Correctional Facility a.) Suppression System Semi-Annual Inspections (2) $ b.) Quarterly Sprinkler System Inspections (4) $ c.) Sprinkler System with Fire Pump Annual Inspection $

3. Office of Emergency Management a.) Suppression System Semi-Annual Inspections $

(Motive Force – Compressed Air) (2) b.) Sprinkler System without Fire Pump Annual Inspection $

4. 9-1-1 Emergency Communications Center a.) Suppression System Semi-Annual Inspection (2) $

5. Radio Shelter a.) Suppression System Semi-Annual Inspection (2) $

FORM 1 FIRE SUPPRESSION SERVICES PRICING PROPOSAL

• Respondent hereby declares that they have carefully examined the proposal package.

• Respondent shall contract to furnish and deliver all the items/securities mentioned in said proposal, as per the specifications, at the unit price/total lump sum bid listed. In case of error in extension, unit price shall prevail.

• For T&M and as-needed basis bids, the hypothetical total used to determine the lowest bid shall not be construed to be the value or expected value of the awarded contract and County shall not be held to a minimum or maximum amount.

• Additional Pricing Proposal instructions available in Form 4 “Respondent Signature.”

The Contractor shall comply with all applicable provisions of the New Jersey Prevailing Wage Act, N.J.S.A. 34:11-56.25 et seq. The Contractor shall be solely responsible for payment of prevailing wages, maintenance of certified payroll records where required, and compliance with all federal and State labor laws applicable to the Work.

Estimated quantities are provided solely for bid evaluation purposes and are not guaranteed. Actual quantities may increase, decrease, or not be utilized at all depending upon operational needs and available funding.

6. Judicial Complex a.) Sprinkler System with Fire Pump Annual Inspection b.) Tunnel Glycol testing

7. Prosecutor’s Office a.) Suppression System Semi-Annual Inspections (2) b.) Sprinkler System without Fire Pump Annual Inspection

8. Old Courthouse a.) Sprinkler System without Fire Pump Annual Inspection

9. Sheriff’s Office a.) Sprinkler System without Fire Pump Annual Inspection

10. Mosquito Control a.) Suppression System Semi-Annual Inspections (2)

11. Sussex-Wantage Library a.) Suppression System Semi-Annual Inspections (2)

12. Wheatsworth Road Facility a.) Suppression System Semi-Annual Inspections (2)

13. Cochran House a.) Suppression System Semi-Annual Inspections (2) b.) Sprinkler System without Fire Pump Annual Inspection

14. Trinity Street Annex a.) Suppression System Semi-Annual Inspections (2)

TOTAL COST (A) $

FIRE SUPPRESSION SYSTEMS

SCHEDULE OF HOURLY RATES

Bid Item 4Description RATE

INCREASE or

$_________/HR

$_________/HR

$ /HR

$_________/HR

$_________/HR

$_________/HR

* Overtime is defined as any hours not falling within 7 AM and 4 PM Monday-Friday

** An emergency service call may occur at any time either during regular working hours/days or other (overtime) hours. All emergency request hours are to be paid under the appropriate rate (emergency call) regardless of when they occur, and are based solely on the County’s stated call for emergency services. The County will invoke emergency services at their discretion.

15. JOURNEYMAN MONDAY-FRIDAY 7 A.M.-4 P.M.

16. JOURNEYMAN OVERTIME*

17. JOURNEYMAN EMERGENCY CALL**

18. FOREMAN MONDAY-FRIDAY 7 A.M.-4 P.M.

19. FOREMAN OVERTIME*

20. FOREMAN EMERGENCY CALL**

21. PRICE DISCOUNT OR MARK-UP FOR ALL MATERIALS

USED. VENDOR MUST DOCUMENT PROOF OF COST IN

CONJUNCTION WITH STATED INCREASE OR DECREASE:

DECREASE

METHOD OF AWARD WILL BE BASED ON THE FOLLOWING HYPOTHETICAL TOTAL

LUMP SUM CALCULATION USING THE INFORMATION STATED ABOVE. AWARD WILL

BE BASED ON FIRST YEAR RATES. THE SECOND YEAR OF THE CONTRACT SHALL

NOT BE AWARDED IF UNIT PRICES ARE UNUSUALLY WEIGHTED OR SKEWED:

Employee Type Bid Hourly Rate x Multiplier Annual Total ($) Journeyman Mon-Fri From Bid Item #15

$ ______ / HR. 175 $ ________

Journeyman Overtime From Bid Item #16

$ ______ / HR. 20 $ ________

Journeyman Emergency

Call

From Bid Item #17

$ ______ / HR. 4 $ ________

Foreman Mon-Fri From Bid Item #18

$ ______ / HR. 175 $ ________

Foreman Overtime From Bid Item #19

$ ______ / HR. 20 $ ________

Foreman Emergency Call From Bid Item #20

$ ______ / HR. 4 $ ________

Materials

Mark-Up/Discount

From Bid Item #21

________% (+/-) $5,000.00 $ ________

TOTAL COST (B) $ ________

** THIS HYPOTHETICAL TOTAL AMOUNT WILL BE USED TO DETERMINE THE LOWEST BID.

This lump sum calculation shall in no way be construed as a total dollar amount of services being sought by the County. Total services may be greater or less than amount indicated as total lump sum. NOTE: MATERIALS

BILLED TO THE COUNTY ARE TAX FREE.

METHOD OF AWARD WILL BE BASED ON THE FOLLOWING HYPOTHETICAL TOTAL LUMP SUM

CALCULATION USING THE INFORMATION STATED ABOVE. AWARD WILL BE BASED ON FIRST

YEAR RATES. THE SECOND YEAR OF THE CONTRACT SHALL NOT BE AWARDED IF UNIT

PRICES ARE UNUSUALLY WEIGHTED OR SKEWED.

TOTAL COST (A) $

TOTAL COST (B) $

TOTAL LUMP SUM (A + B) $

PRICING

YEAR 2

Bid Item 4Description Amount

1. Administration Building a.) Suppression System Semi-Annual Inspections (2) $ b.) Nitrogen Sprinkler System Inspection $

2. Keogh-Dwyer Correctional Facility a.) Suppression System Semi-Annual Inspections (2) $ b.) Quarterly Sprinkler System Inspections (4) $ c.) Sprinkler System with Fire Pump Annual Inspection $

3. Office of Emergency Management a.) Suppression System Semi-Annual Inspections $

(Motive Force – Compressed Air) (2) b.) Sprinkler System without Fire Pump Annual Inspection $

4. 9-1-1 Emergency Communications Center a.) Suppression System Semi-Annual Inspection (2) $

5. Radio Shelter a.) Suppression System Semi-Annual Inspection (2) $

6. Judicial Complex a.) Sprinkler System with Fire Pump Annual Inspection b.) Tunnel Glycol testing

7. Prosecutor’s Office a.) Suppression System Semi-Annual Inspections (2) b.)

Sprinkler System without Fire Pump Annual Inspection

8. Old Courthouse a.) Sprinkler System without Fire Pump Annual Inspection

9. Sheriff’s Office a.) Sprinkler System without Fire Pump Annual Inspection

10. Mosquito Control a.) Suppression System Semi-Annual Inspections (2)

11. Sussex-Wantage Library a.) Suppression System Semi-Annual Inspections (2)

12. Wheatsworth Road Facility a.) Suppression System Semi-Annual Inspections (2)

13. Cochran House a.) Suppression System Semi-Annual Inspections (2) b.) Sprinkler System without Fire Pump Annual Inspection

14. Trinity Street Annex a.) Suppression System Semi-Annual Inspections (2)

TOTAL COST (A)

FIRE SUPPRESSION SYSTEMS

SCHEDULE OF HOURLY RATES

Bid Item 4Description RATE

$_________/HR

$_________/HR

$ /HR

$_________/HR

$_________/HR

$_________/HR

INCREASE or DECREASE

* Overtime is defined as any hours not falling within 7 AM and 4 PM Monday-Friday

** An emergency service call may occur at any time either during regular working hours/days or other (overtime) hours. All emergency request hours are to be paid under the appropriate rate (emergency call) regardless of when they occur, and are based solely on the County’s stated call for emergency services. The County will invoke emergency services at their discretion.

15. JOURNEYMAN MONDAY-FRIDAY 7 A.M.-4 P.M.

16. JOURNEYMAN OVERTIME*

17. JOURNEYMAN EMERGENCY CALL**

18. FOREMAN MONDAY-FRIDAY 7 A.M.-4 P.M.

19. FOREMAN OVERTIME*

20. FOREMAN EMERGENCY CALL**

21. PRICE DISCOUNT OR MARK-UP FOR ALL MATERIALS

USED. VENDOR MUST DOCUMENT PROOF OF COST IN

CONJUNCTION WITH STATED INCREASE OR DECREASE:

METHOD OF AWARD WILL BE BASED ON THE FOLLOWING HYPOTHETICAL TOTAL

LUMP SUM CALCULATION USING THE INFORMATION STATED ABOVE. AWARD WILL

BE BASED ON FIRST YEAR RATES. THE SECOND YEAR OF THE CONTRACT SHALL

NOT BE AWARDED IF UNIT PRICES ARE UNUSUALLY WEIGHTED OR SKEWED:

Employee Type Bid Hourly Rate x Multiplier Annual Total ($) Journeyman Mon-Fri From Bid Item #15

$ ______ / HR. 175 $ ________

Journeyman Overtime From Bid Item #16

$ ______ / HR. 20 $ ________

Journeyman Emergency

Call

From Bid Item #17

$ ______ / HR. 4 $ ________

Foreman Mon-Fri From Bid Item #18

$ ______ / HR. 175 $ ________

Foreman Overtime From Bid Item #19

$ ______ / HR. 20 $ ________

Foreman Emergency Call From Bid Item #20

$ ______ / HR. 4 $ ________

Materials

Mark-Up/Discount

From Bid Item #21

________% (+/-) $5,000.00 $ ________

TOTAL COST (B) $ ________

** THIS HYPOTHETICAL TOTAL AMOUNT WILL BE USED TO DETERMINE THE LOWEST BID.

This lump sum calculation shall in no way be construed as a total dollar amount of services being sought by the County. Total services may be greater or less than amount indicated as total lump sum. NOTE: MATERIALS

BILLED TO THE COUNTY ARE TAX FREE.

METHOD OF AWARD WILL BE BASED ON THE FOLLOWING HYPOTHETICAL TOTAL LUMP SUM

CALCULATION USING THE INFORMATION STATED ABOVE. AWARD WILL BE BASED ON FIRST

YEAR RATES. THE SECOND YEAR OF THE CONTRACT SHALL NOT BE AWARDED IF UNIT

PRICES ARE UNUSUALLY WEIGHTED OR SKEWED.

TOTAL COST (A) $

TOTAL COST (B) $

TOTAL LUMP SUM (A + B) $

FOR INFORMATION PURPOSES:

CONTRACTOR/EMPLOYEE DATA SHEET

NJ Fire Sprinkler License No. . Submit copy of license with bid.

List Engineering Technician(s) – Submit copies of certificates for all technicians with the bid.

List three (3) fire/sprinkler system accounts that have been maintained & repaired by your company for at least five (5) years:

1. Account Name

Address: __________________________________________________________________

Contact Name ___________________________ Phone_______________________

Contract Value $ _________________________

2. Account Name __________________________________________________________

Address: __________________________________________________________________

Contact Name ___________________________ Phone_______________________

Contract Value $ _________________________

3. Account Name __________________________________________________________

Address: __________________________________________________________________

Contact Name ___________________________ Phone_______________________

Contract Value $ _________________________

Provide the following phone numbers:

(Answering machines are not acceptable)

Normal Week Day Service

After Hours “Live” Service

Owner/Manager

Supervisor in Charge

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