3-Policy for Payment.pdf

This is a payment policy document for Harris County Precinct 2's sidewalk, trails, and related construction project in Texas. The policy establishes the procedures and requirements for contractor payment processing throughout the contract period beginning approximately May 1, 2026. The document outlines the submission requirements, documentation standards, and approval processes that contractors must follow to receive payment for completed work. It specifies the timeline for payment requests, the supporting documentation required with each payment application, and the verification procedures that must be completed before payments are authorized and disbursed.

The payment policy establishes that contractors must submit invoices with corresponding supporting documentation substantiating work completion, including daily reports, photographs, and material certifications as applicable. Payment terms are contingent upon satisfactory completion of work as verified by the project engineer or inspector, and the policy delineates the responsibilities of various parties in the approval workflow. The document addresses retention of funds, potential payment delays or disputes, and procedures for handling changes to the contract that may affect payment amounts. Additionally, it clarifies insurance and bonding requirements that must remain in effect throughout the payment process and specifies the entity or department responsible for processing and authorizing all payment transactions.