3-MCT Monthly Bus Passes Scope of Work 0926 - Attachment A.pdf

PDF 211 KB Posted Sep 29, 2026

Attached to: Printing - Monthly Bus Passes CY2027
Solicitation number: ITQ - 22600174
Issued by: Madison County, Illinois

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Written by GovTribe AI · Oct 1, 2026

This Scope of Work document outlines printing services for the Agency for Community Transit (ACT) in Illinois for the production of 14,100 MCT Monthly Bus Passes for calendar year 2027 across three artwork versions. The vendor is responsible for production, printing, sequential numbering, holographic foil application, finishing, packaging, and delivery of three pass types: System Passes (2,400 total at 200 per month with S001-S200 numbering), Local Passes (9,600 total at 800 per month with L001-L800 numbering), and Student Passes (2,100 total with varying monthly quantities from 100-200 units). All passes must be printed on 10 mil polyester stock in a 3.370" W x 2.125" H finished size with full-color front and black back, featuring a 1.625" W x 0.500" H holographic foil MCT logo in the upper-left corner. The production timeline requires the vendor to submit initial proofs within four business days of file receipt, with owner approval within six business days, and final delivery within 16 business days of approval. All passes must be separately packaged by type and month, sorted sequentially, and shrink-wrapped into individual boxes within a master carton of 36 boxes, with delivery to ACT headquarters in Pontoon Beach, Illinois via F.O.B. Destination.

The contract award will be made to the lowest quote from a responsible bidder meeting all specifications, with the contract partially funded through Illinois Department of Transportation (IDOT) Downstate Operating Assistance Grants. All bids must reflect F.O.B. Destination shipping terms with freight costs included in the quoted price. Minor product variances may be considered at ACT's sole discretion based on quality and degree of difference from specifications. The vendor must perform all printing in-house with no subcontracting permitted, obtain written owner approval before commencing any printing, and provide immediate notification of significant problems or delivery delays to the owner's project manager at purchasing@mct.org. Each vendor and the owner will assign project managers for coordination, and proofs require written approval prior to printing services. No overrun allowances will be accepted, and delivery times are considered essential to the contract.

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File	Type	Posted
2-General Terms and Conditions 8.5.2026 - Attachment B.pdf	PDF	Sep 29, 2026
1-SAMPLE MCT LOCAL PASS 2027 - EXAMPLE - Attachment C.pdf	PDF	Sep 29, 2026

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Agency for Community Transit MCT 2027 Monthly Bus Passes Printing Services Attachment A

SOW 1 Scope of Work

1.1. Overview

The Vendor shall be responsible, to the satisfaction of the Agency for Community Transit, (the Owner), for the timely production, printing, numbering, holographic foil application, finishing, packaging and delivery of 14,100

MCT Monthly Bus Passes for calendar year 2027 that includes three (3) artwork versions.

1.2. Minimum Printing Specifications

1.2.1. System Passes Printing:

• Total Quantity: 2,400 o Printed Quantity: 200 per month.

o Monthly Pass Sequence Numbering: S001 through S200 each month.

1.2.2. Local Passes Printing:

• Total Quantity: 9,600 o Printed Quantity: 800 per month.

o Monthly Pass Sequence Numbering: L001 through L800 each month.

1.2.3. Student Passes Printing:

• Total Quantity: 2,100 o Printed Quantity:

▪ January through May: 200 per month.

▪ June through August: 100 per month.

▪ September through December: 200 per month.

o Monthly Pass Sequence Numbering:

▪ January through May: 001 through-200 each month.

▪ June through August: 001 through-100 each month.

▪ September through December: 001 through-200 each month.

1.2.4. System, Local & Student Bus Pass Printing Specifications:

• Print Area Size: 3.370" W x 2.125" H.

• Finished/Flat Size: 3.370" W x 2.125" H.

• Paper Stock (Weight/Varnish): 10 mil polyester with no post-consumer recovered fiber content permitted.

• Number of sides/ Bleeds: 2-sided; Full bleed.

• Colors/ PMS numbers: Front: Full color; Back: Black color.

• Holographic Foil Element (see section 1.4).

1.3. Pass Numbering Specifications:

• Pass Sequence Number Font Size: 11-point Helvetica or a comparable sans-serif font.

• Pass Sequence Number Placement: Front bottom-left hand corner, next to month and year.

• Pass Sequence Number Reset:

o System Pass: Each month resets beginning with S001.

o Local Pass: Each month resets beginning with L001.

o Local Pass: Each month resets beginning with 001.

• Pass Sequence Numbering: Sequence numbers shall be clearly legible, printed consecutively, and free of duplicate, missing, or skipped numbers.

1.4. Holographic Foil Element:

• Reproduce the MCT logo as a holographic foil element incorporated directly onto the bus pass substrate in the upper-left corner of each pass, as indicated by the pink placement area in the supplied artwork.

• Finished hologram size: 1.625" W x 0.500" H

• Placement: Centered within the designated 1.750" W x 0.625" H area as indicated by the pink placement area in the supplied artwork.

• Hologram adhesive labels, decals or stickers are not acceptable.

• The pink area shown in the artwork is for placement reference only and should not print on the finished pass.

• Holograms shall be consistently positioned and oriented on all passes and shall be clean, complete and securely bonded to the pass substrate.

1.5. Timeline for Print Production, Proofing and Delivery

The following timeline applies to all print materials covered under this contract.

Milestone Responsibility Target Date

Owner awards contract Owner Within 2 business days of bid deadline.

Owner provides artwork files Owner Within 2 business days of contract award

Vendor provides initial proof Vendor Within 4 business days after file receipt

Owner return proof approval Owner Within 6 business days after proof receipt

Final delivery to Owner Vendor Within 16 business days after final approval

1.6. Order and Delivery

1.6.1. Packaging Services:

• Bus Pass packaging:

o Separate by: Pass type and month.

o Sort by: Sequential numbering for each month.

o Wrapping: Shrink wrap by Pass Type and month.

• Packaging:

o Provide one (1) master carton containing thirty-six (36) individual boxes.

• Individual Box Identification:

o Each individual box shall be clearly labeled with the following information:

▪ Pass Type (System Pass, Local Pass, or Student Pass)

▪ Month and Year

▪ Quantity contained within the box

• Label Placement:

o Labels shall be affixed to the top of each individual box and be legible and easily identifiable for inventory and distribution purposes.

• Secure packing to protect items during transit.

• Shipment will be completed using standard shipping or delivery methods

• Shipping Services:

Orders shall be delivered F.O.B. Destination to the Owner’s headquarters:

Agency for Community Transit

Attn: Marketing Department

1 Transit Way, Gate C

Pontoon Beach, Illinois 62040.

Orders must be coordinated between the Owner and the Vendor’s project manager. Unless other arrangements are made, deliveries shall be made Monday through Friday, excluding holidays, between the hours of 8:00 am and 4:30 pm.

1.7. Project Manager

The Vendor and Owner will each assign a Project Manager to coordinate and manage the services of this

Contract. Communications will be conducted over the telephone, in person, and/or via e-mails as determined by the Owner’s project manager.

1.8. Vendor Rights, Requirements and Communications

• Proofs must have written approval by Owner prior to all printing services.

• Any digital file manipulation/changes made during pre-press work by the Vendor will require prior Owner written consent and approval

• No overrun allowances will be accepted by the Owner.

• The Vendor shall not be excused from performance because of other commitments.

1.9. Owner’s Rights, Requirements and Communications

• Approved artwork will be provided to the Vendor electronically by the Owner.

• The Vendor shall notify the Owner’s project manager immediately, via purchasing@mct.org, if any significant problems, including delivery delays, are encountered during the contract.

1.10. Subcontracting

• Printing must be done in-house, no subcontracting.