3-ITB-SWE-26-09 2026 Street Resurfacing Advertisement.pdf

ITB-SWE-26-09 INVITATION TO BID 00001-1

CITY OF PALM COAST

INVITATION TO BID

ITB-SWE-26-09

2026 STREET RESURFACING

SCOPE OF SERVICES: The City of Palm Coast intends to request bids for Milling & Resurfacing of the arterial roadway Palm Coast Pkwy. from I-95 east to the Hammock Dunes Toll Bridge. To include the side streets in between Palm Coast Pkwy. WB & Palm Coast Pkwy EB. Listed as;

Harbor Center Way, Florida Park Dr., Clubhouse Dr., Colbert Ln. & Fairways Cir. This will include milling 1.5 inches of asphalt and replacing with 1.5 inches of asphalt to include, striping and utility valve/ manhole adjustments. Arterial roadway work may include areas of base repair, utilizing deep milling up to 8 inches and replacement of base material with asphalt. This will also include the extension of two turn lanes. ALL PAVING OPERATIONS TO BE PERFORMED DURING NIGHT TIME HOURS, BETWEEN 8:00PM & 7:00AM.

CONTRACT TIME: Total construction time to achieve Substantial Completion on both sites is one hundred twenty (120) consecutive calendar days from the date of the “Notice to Proceed,” with an additional thirty (30) consecutive calendar days to achieve Final Completion.

DOCUMENT, AVAILABILITY, SUBMISSION, OTHER INFORMATION: Bid documents are available at no-cost through the City’s Procurement Portal at (https://palmcoastgov.bonfirehub.com/portal). Bid submittals shall be received electronically through the City’s Procurement Portal by the specified time and date. No other method of submission will be allowed or considered (i.e. mailed, emailed, or hand delivered).

CONTACT: All prospective Bidders are hereby instructed not to contact any member of the City of Palm Coast City Council, City Manager, or City of Palm Coast staff members other than the noted contact person(s) regarding this bid/request at any time prior to the bid/request having been formally presented to, and voted on by, the City Council. Any such contact shall be cause for rejection of your bid/request submittal.

QUESTIONS: Any questions concerning the intent, meaning and interpretations of the bid documents including the draft agreement, shall be requested in writing through the City’s Procurement Portal Web Page (https://palmcoastgov.bonfirehub.com/portal) at least seven (7) calendar days prior to the due date.

ADDENDA: Should revisions to the bid documents become necessary; the City shall post addenda information on the City’s Procurement Portal Web Page (https://palmcoastgov.bonfirehub.com/portal). All Bidders should check the City’s Procurement Portal Web Page at least three (3) calendar days before the date fixed to verify information regarding Addenda. Bidder shall sign, date, and return all addenda with their bid submittal. Failure to do so shall result in rejection of the bid submittal as unresponsive.

BID SECURITY/BID BOND: A Bid Bond shall accompany each Bid if the Bid amount is one-hundred thousand dollars ($100,000) or greater.

The Bid Bond shall be for an amount not less than five percent (5%) of the Bid price and shall be made payable to the City as a guarantee that the Bidder will not withdraw his/her Bid for a period of one hundred twenty (120) days after the Bid closing time.

PERFORMANCE, PAYMENT, & MATERIAL AND WORKMANSHIP BONDS: In the event the Contract is awarded to the Successful Bidder and will enter into a written Agreement with the City and furnish a Payment Bond and Performance Bond in an amount equal to the Contract Price. The Material and Workmanship Bond shall be in an amount equal to ten percent (10%) of the Contract Price as adjusted on the Final Application for Payment. The Bidder will forfeit their Bid Security if they fail to do so. All Bonds shall be secured from or countersigned by an agency or surety company recognized in good standing and authorized to do business in the State of Florida.

AWARD OF CONTRACT: All submittals will be evaluated by City staff in accordance with the criteria set forth in the bid documents. The City reserves the right to reject all bids/submittals, and to solicit and re-advertise for new bids, or to abandon the project in its entirety at any time during the process including, but not limited to, after the Notice of Intent to Award. Pursuant to Florida Statutes § 287.05701, the City will not will not give preference to or request documentation of or consider a vendor’s social, political, or ideological interests when determining the vendor’s qualifications.

https://palmcoastgov.bonfirehub.com/portal

ITB-SWE-26-09 INVITATION TO BID 00001-2

NON-MANDATORY PRE-BID MEETING: November 20, 2025 at 10:30 AM

QUESTION DEADLINE: December 11, 2025 at 2:00 PM

QUALIFICATIONS AND BID DEADLINE: December 18, 2025 at 2:00 PM

PUBLIC OPENING: The public opening shall take place December 18, 2025 at 2:00 PM, or shortly thereafter, at the City of Palm Coast City Hall, located at 160 Lake Avenue, Palm Coast, FL 32164.

ADA INFORMATION: Persons with disabilities needing assistance to participate in any of the proceedings should contact the Human Resources Office ADA Coordinator at 386-986-2570 at least forty-eight (48) hours in advance of the public opening, pre-bid meeting, or any other proceeding related to this bid.

FOR PUBLICATION ON WEDNESDAY, November 5, 2025

CITY OF PALM COAST

BUDGET AND PROCUREMENT OFFICE

160 LAKE AVENUE, PALM COAST, FL 32164

www.palmcoastgov.com

(386) 986-3730 http://www.palmcoastgov.com/