3_-_IFB_Instructions_To_Bidders__new_-_nb_.doc

STATE OF CALIFORNIA – HEALTH AND HUMAN SERVICES AGENCY

DEPARTMENT OF DEVELOPMENTAL SERVICES

INSTRUCTIONS TO BIDDERS

Contract Number PR259203

DSP 1397 (REV. 07/21)

1.

GENERAL - These instructions form a part of contract documents and shall have same force as any other contract documents, including the General Terms and Conditions and Special Conditions.

2.

LICENSE - Bidders are to possess an active license in good standing as specified in the “Notice to Contractors.”

3. EXAMINATION OF BID DOCUMENTS AND SITE - Bidder shall carefully examine site of work, plans and specifications. Bidder shall investigate conditions, character, quality and quantity of surface, and subsurface materials or obstacles to be encountered.

4.

DISCREPANCIES OR ERRORS AND ADDENDA - If omissions, discrepancies, or errors are found in plans and specifications prior to date of bid opening, bidder shall require clarification which will be given only in form of addenda to all bidders if time permits. Otherwise, in figuring the work, bidders shall consider that any discrepancies or conflict between drawings and specifications shall be governed by Article 17 of Special Conditions, Exhibit C.

5.

BIDS -

A.

Proposal Forms will be furnished to each eligible bidder for submittal as a bid, when filled out and executed. Proposal form is not transferable and must be submitted in same name style and manner as indicated on bidder’s license.

B.

List of Proposed Subcontractors. Each proposal shall have listed therein the name and address of each subcontractor to whom the bidder proposes to subcontract portions of the work in an amount in excess of one half of one percent of the total bid in accordance with the Subletting and Subcontracting Fair Practices Act, commencing at Section 4100 of the Government Code.

C.

Bids shall not be qualified. Any proposals modifying the conditions of the bid will be disregarded. Deviations from specifications and/or drawings will not be considered and may be cause for rejection of bids. Faxed bids will not be accepted.

D.

Bids shall include the cost of all items shown on the Drawings, mentioned in Specifications, or reasonably inferred there from as necessary to complete the work within the intent of the Contract Documents.

E.

Bids shall include all applicable federal, state and other taxes, together with the cost of all permits, licenses and the like, which may be required under various laws and ordinances.

F.

No bids will be received after the time set for the bid opening.

G.

Bids will be opened and read publicly at the time and place specified on the Notice to Contractors or as changed by an “Addendum to the Contract Documents.” Bidders or their authorized agents are authorized to attend.

H.

Any bid may be withdrawn prior to the hour fixed in the Notice to Contractors, provided a request for withdrawal is submitted in writing by the bidder or duly authorized representative and filed at the place shown on the Notice to Contractors.

I.

No bids may be withdrawn after the bid opening.

6.

SUBMISSION OF BIDS - Bidder is responsible to see that the sealed bid is received at proper time and place; any bid received after the scheduled closing time for receipt of bids will be returned to the bidder unopened.

7.

AWARD OF CONTRACT - Right is reserved to reject any and all bids and to waive any irregularity in any bid received. If contract is awarded, it will be awarded after opening of bids or lowest responsible bidder whose bid complies with all prescribed requirements as outlined in Special Conditions, Exhibit C.

8.

BONDS TO ACCOMPANY CONSTRUCTION CONTRACT - Contracts for projects over $25,000, the Contractor shall furnish a Payment Bond to Accompany Construction Contract (STD 807) and for projects over $10,000, the Contractor shall furnish a Performance Bond to Accompany Construction Contract (DS 1399) in an amount not less than 100 percent of the total contract amount securing the payment of laborers, mechanics, or material suppliers employed on the work under contract.

9.

INSURANCE - The successful bidder shall furnish concurrently with execution of the contract a Certificate of Insurance covering Worker’s Compensation or a Certificate to Self-Insure issued by the Department of Industrial Relations or a letter from the contractor indicating contractor has no employees and also a Certificate of Insurance covering public liability, auto & pollution (if applicable) as required by Article 49 of Special Conditions, Exhibit C.

10.

SIGNATURE BY CONTRACTOR – Contract and other documents shall be signed by successful bidder in three copies and returned within eight days of receipt, not including Saturdays, Sundays and legal holidays.

11.

CONTRACTOR CERTIFICATION - A Certification, CCC -04/2017, shall be signed by the bidder and be submitted with the bid.

12.

NON-COLLUSION DECLARATION - A Non-Collusion Declaration shall be signed by the bidder and submitted with the bid.

13.

SMALL BUSINESS PREFERENCE - If bidder is on file with Office of Small Business and DVBE Services (OSDS), a Small Business Preference and Certification STD 811 must be signed by the bidder and submitted with the bid. Section 14835, et seq. of the California Government Code requires that a 5 percent preference be given to bidders who qualify as a small business. The rules and regulations of this law, including the definition of a small business for the delivery of service, are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulations is available upon request. To claim the small business preference which may not exceed $50,000 for any bid, your firm must have its principal place of business located in California, have a complete application (including proof of annual receipts) on file with the OSDS by 5 p.m. on the date bids are opened, and be verified by such office. Questions regarding the preference approval process should be directed to OSDS at (916) 322-5060.

14.

DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATING GOALS - Refer to the DVBE Program Requirements for details and submit the GSPD-05-105-Bidder Declaration & STD-843 - DVBE Declaration with your bid.