3. IHS1512705 - Statement of Work - ACCHC.pdf

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

Rev 6/2016

Statement of Work

Background

The Ak-Chin Community Health Clinic is obligated to provide patients with medical services in a safe, non-toxic environment that should be both sanitary and healthy. The Ak-Chin Community Health Clinic does not have the capabilities or the facilities for the proper handling and disposal of bio-hazardous, chemotherapeutic wastes, and non-hazardous medication incineration boxes. Therefore, there is significant need for the proper handling and disposal of medical waste that is generated by the Ak-Chin Community Health Clinic.

The Indian Health Service (IHS) has a requirement for the proper collection, transportation and disposal of biohazardous medical waste. These medical waste services shall be provided at the Ak-Chin Community Health Clinic located at:

Ak-Chin Community Health Clinic 48203 W Farrell Road Maricopa AZ, 85139

Objective The successful contractor shall provide all supervision, personnel, materials, containers, tools and training necessary to provide safe removal, transportation and disposal of all regulated medical waste in compliance with all current local, state and federal regulations.

Regulated medical waste may include but is not limited to isolation waste, cultures and stocks of infectious agents associated biological human blood and blood products, pathological waste, contaminated sharps, miscellaneous laboratory waste, discarded dressings, and contaminated linen or disposable linen substitutes. Waste may also include expired sample drugs and bio-hazardous waste.

System Requirements

1. Initial containment of infectious waste.

All infectious waste, except sharps, shall be bagged by the Community Health Clinic in red disposable plastic bags which are impervious to moisture. Infectious waste of the “sharps” category shall be disposed by the Community Health Clinic in hard plastic containers designed for the purpose. The contained infectious waste shall be stored by the Community Health Clinic in transport containers. The Community Health Clinic shall maintain contractor provided containers at the designated storage sites at Ak-Chin Community Health Clinic.

2. Transport containers.

The Contractor shall provide 2 containers at Ak-Chin Community Health Clinic. The containers shall be 44-gallon per unit size, RUBBBERMAID or equal, with lids suitable for Infectious waste. The containers shall be sized such that they will not exceed 50 lbs.

in weight, when tightly packed. The containers shall have snug fitting lids and be stackable. The Contractor shall provide adequate containers to store the waste between pick-ups. All containers shall be prominently labeled with the word “BIOHAZARD” and the international biohazard symbol.

3. Pick up and transport.

A. The Contractor shall meet all federal, state, and local requirements for pick up, transport, and disposal of biohazardous wasted.

B. The Contractor is fully responsible for pick up and transport and disposal of infectious medical waste once (1) times a week on Friday at the Ak-Chin Community Health Clinic between the hours of 08:00am – 04:30pm. All labor to remove filled containers from secured storage area, load the truck, and replace with empty containers in secured area is the sole responsibility of the Contractor.

At the end of each pick-up visit, the Contractor shall provide to the Project Officer, dated written documentation of how many filled storage containers were loaded for transport.

C. The transport vehicle shall meet all federal, state, and local requirements for transportation of biohazardous waste.

4. Destruction and Disposal.

The Contractor is fully responsible for destruction and disposal of the infectious waste generated at Ak-Chin Community Health Clinic. As the waste will be destroyed outside the boundaries of the healthcare facilities, all local, State and Federal regulations regarding infectious waste apply. The Contractor is individually and solely responsible for complying with all governmental regulations regarding infectious and solid waste.

Disposal of destroyed infectious waste shall be only at an approved disposal site as regulated by the local governmental authority having jurisdiction. No destroyed

Rev 6/2016 infectious waste shall be disposed of at an unauthorized site not recognized by the local, State and Federal regulations.

Contract Awardee Responsibilities & Tasks

The Contractor shall be completely responsible for their work, including any damages or breakdowns caused by their failure to take appropriate action.

Unless otherwise directed, the Contractor shall submit a monthly disposal manifest as indicated in this scope of work.

It is the Contractor's responsibility to maintain the equipment and materials provided for the work consistent with applicable safety and health codes.

The Indian Health Service will not be liable for any expense incurred by the Contractor as a consequence of any traffic infraction or parking violations attributable to employees of the Contractor.

This is a full-service contract. For the purposes of this contract full service shall mean that the Contractor's bid price includes, but is not necessarily limited to: all labor, material and equipment cost; all emergency work; all administrative, reporting or other requirements, all overhead costs and profit. It shall also include all travel costs, parking fees, and any other ancillary fees and costs including permits, licenses, insurance, etc. Details of service not explicitly stated in these specifications, but necessarily attendant thereto, are deemed to be understood by the Contractor and included herein.

INSPECTION - The quality of service shall be subject to inspection by the Contracting Officer at any time. Should it be found that quality of services being performed is not satisfactory, and that the requirements of the specifications are not being met, the Contracting Officer may terminate the contract, and employ another Contractor to fulfill the requirements of the contract.

The existing Contractor shall be liable to the Ak-Chin Community Health Clinic for costs incurred on account thereof.

The Contracting Officer reserves the right to reject and bar from the facility any employee hired by the Contractor.

Support and Maintenance Services

A contractor representative will be available to Ak-Chin Community Health Clinic for ordering assistance during standard workday hours. Contractor will provide assistance or consultation for services either in person or over the phone to Ak-Chin Community Health Clinic as needed. Notification to Ak-Chin Community Health Clinic is mandatory if normal representative is not available and another contact will be provided.

Training N/A

Web Requirements

The contractor shall provide an e-receipt of each pick-up and servicing completed at Ak-Chin Community Health Clinic with a detailed inventory and summation of services provided along with pricing for that current servicing.

Minimum Qualifications

Hazardous waste transporters in California shall be registered in the Department of Toxic Substances Control. Hazardous waste transporters in Arizona shall be a registered with Arizona Department of Environmental Quality as a biohazardous waste transporter.

Delivery

Pickup Location Site:

Ak-Chin Community Health Clinic 48203 W Farrell Road Maricopa AZ, 85139

Copies of waste disposal manifests for each month shall be delivered electronically NLT the final weekday of the month following pickup and disposal.

o Deliver to COR – gerald.tenijieth@ihs.gov o Subject line shall read – Medical Waste Manifest

Contracting Officer Authority Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved for the Contracting Officer.

mailto:gerald.tenijieth@ihs.gov

Contracting Officer’s Representative (COR) The person identified below is hereby designated as the Contracting Officer's Representative (CO) for this contract.

Contacts: Gerald Trey Tenijieth (Management Analyst – EVS Department) Gerald.tenijieth@ihs.gov (602)-581-6289 mailto:Gerald.tenijieth@ihs.gov