3.6A_&_3.11B_Invoice_Template.pdf

This is an invoice template document for the City of Hayward Fleet Management in California, establishing the standardized billing format for fuel supply and delivery services. The template is designed for vendors providing unleaded gas, renewable diesel, Neste-MY renewable diesel, and fuel card usage services to the City of Hayward. The invoice format includes sections for vendor information, itemized descriptions of fuel types, gross and net units, unit pricing, and total amounts due, with invoices to be submitted to the City of Hayward Fleet Management at 24505 Soto Road, Hayward, California 94541, and shipped to City locations as specified in email orders.

The template establishes the invoicing structure for tracking fuel purchases and associated costs, requiring vendors to provide detailed line-item breakdowns showing fuel type descriptions, unit quantities, unit prices, and corresponding amounts. This standardized format supports the City's procurement process for fuel services, enabling consistent billing and payment processing across all fuel supply categories. Vendors are required to submit bids electronically through the OpenGov Procurement portal, and this invoice template ensures compliance with the City's accounting and documentation requirements for fuel supply contracts.