3-D. SPECIFICATIONS.pdf

SPECIFICATIONS

AS NEEDED PAVEMENT MARKING INSTALLATION

1. INTRODUCTION

Pasco County is seeking to contract with one or more contractors to provide pavement marking installation services throughout Pasco County.

2. GENERAL REQUIREMENTS

2.1 All work must be performed in accordance with all applicable state, local and national laws and codes.

2.2 All work must be performed according to the manufacturer’s installation requirements and recommendations and in accordance with all plans and specifications.

2.3 All work must be completed by a contractor licensed in the state of Florida to perform all the work as described herein.

2.4 The Vendor is responsible for all processes and costs associated with obtaining and maintaining any required permits.

2.5 The Vendors must provide Safety Data Sheets (SDS) for all chemicals used on all Pasco County properties.

2.6 All work assigned under the agreement will be performed at various locations throughout Pasco County.

2.7 In addition to the Public Works Department, other Pasco County departments may utilize this contract (at the same terms and conditions) for similar work.

2.8 The County reserves the right to award the lowest, responsive, responsible vendor per line item.

2.9 The County reserves the right to award by line items. Vendors are not required to bid on all items to be considered for award unless otherwise specified herein.

2.10 While it is the county’s intent to the contract to one Vendor, we reserve the right to award multiple Vendors if found to be in our best interest.

2.11 All quantities stated in this solicitation are estimates for bidding purposes. The

County does not guarantee any quantities mentioned herein.

2.12 Pricing must include all labor, tools, materials, and equipment needed to complete all the services described herein.

3. MINIMUM QUALIFICATIONS

3.1 Vendor Qualifications

3.1.1 Vendor must have been in business for a minimum of three (3) years.

3.1.2 Vendor must have held at least five (5) contracts similar in size and nature.

3.2 The County reserves the right to request information necessary to determine the ability of the Vendor(s) to perform the work, to include references.

4. SCOPE OF SERVICES

4.1 Vendor will provide all necessary materials, labor and equipment required to provide installation of pavement marking.

4.2 Vendor shall comply with the U.S. Department of Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD) Pavement Markings Regulations/Standards, current edition, when applying pavement markings throughout the County.

4.3 Site Visits

4.3.1 A site visit may be required prior to the start of each individual project to allow the Vendor(s) to meet with the Pasco County Representative (PCR) to discuss the project, scope of work, special requirements and any specific details.

4.3.2 The vendor is responsible for any additional investigation required for proper completion of work.

4.4 Scheduling

4.4.1 The work should only be performed during off-business hours of 9 PM and 6 AM Monday – Friday, excluding holidays, unless otherwise approved by the County.

4.4.2 When it is necessary to perform work outside the normal business hours for the County, the Contractor shall give a minimum of forty-eight (48) hours’ notice to the County.

4.4.3 The Vendor shall provide a written proposal detailing the scope of work, schedule and total fee with labor and materials listed separately, within five (5) business days of the individual project

4.5 Materials

4.5.1 Vendor is responsible for obtaining all materials needed to complete the project.

4.5.2 Materials shall comply with the U.S. Department of Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD) Pavement Markings Regulations/Standards, current edition.

4.6 Equipment

4.6.1 Vendor is responsible for obtaining all tools and equipment needed to complete the project.

4.7 Pricing

4.7.1 Fees shall be based on labor and equipment rates, as well as materials to be incorporated into the work, as listed on the Bid Form.

4.7.2 The County reserves the right to add and delete site locations as needed depending on availability of funds.

5. COUNTY RESPONSIBILITIES

5.1 The County shall be responsible for issuing a separate Work Order for each particular individual project assigned.

5.2 The County will provide the estimated time of completion.

5.3 The County will include a detailed scope of work to be performed.

6. TRAFFIC CONTROL

6.1 The vendors must provide all personnel, signs, barricades, and any other items or devices necessary for the maintenance of traffic and safety, at no additional cost to the County.

6.2 The vendors must conduct operations in a manner that will not interrupt pedestrian or vehicle traffic, except with prior approval by the County.

6.3 The work area must be confined to the smallest area possible to allow maximum use of the street or sidewalk and to reduce any hazard to traffic or pedestrians to a minimum.

6.4 The vendors must use workers and traffic control signs and devices necessary to comply with all applicable Federal, State, and local laws, rules, and regulations, at all times.

6.5 Maintenance of Traffic (MOT)

6.5.1 All MOT work shall be in accordance with FDOT Standard Plans Index 102.

6.5.2 When the street is obstructed to any extent by contract operations, special workers equipped with flags shall be designated by the vendors to direct vehicle and pedestrian traffic, in addition to any necessary signs and devices.

6.5.3 Workers assigned to this task will not perform any other duties while engaged in directing traffic.

7. STAFFING/PERSONNEL REQUIREMENTS

7.1 Vendors are responsible for ensuring staffing levels are adequate to perform services described herein and are responsible for all costs associated with labor under this contract.

7.2 On-Site Supervisor

7.2.1 The term "on-site supervisor" will be a person designated to be at the work site, and act as the Vendor’s POC to the County.

7.2.2 Phone numbers for the on-site supervisor will be provided to the County at the beginning of the contract.

7.2.3 Should the on-site supervisor change, the Vendor must immediately notify the County of the change. The County reserves the right to reject a supervisor and request a replacement.

7.3 Vendors must provide current copies of licenses and training certificates upon request.

7.4 Personnel must wear appropriate uniforms, carry photo identification, and always present a neat and professional images.

8. WORK OUTSIDE SCOPE OF WORK

8.1 Additional work identified outside the scope of this contract must be authorized in advance and in writing by the County.

8.2 The vendors must provide a price for any additional work identified prior to commencement.

8.3 No work will begin until a County Purchase Order or Encumbered Contract number is provided.

9. WARRANTY AND DAMAGES

9.1 Vendors are responsible for all damage or personal injury resulting from its operations.

9.2 Any damage or personal injury will be reported immediately to the PCR.

9.3 Vendor(s) will repair any utility damage caused by their work as directed at no cost to the County. Disturbed areas will be restored to pre-existing conditions or better.

9.4 Should the vendor fail to perform damage repair or warranty work as scheduled, and to a standard acceptable by the County, the County will procure services from another vendor. These costs will be the responsibility of the vendor.

9.5 Vendor will be responsible for any costs (from neglect damage or personal injury) determined to be caused by the vendor.

10. USE OF LOW WASTE, RECYCLED, RECLAIMED OR ENERGY-EFFICIENT PRODUCTS

10.1 The Public Works Department encourages Vendors to:

10.1.1 Use and/or supply products that result in the lowest volume of waste, such as non-plastic, low-packaging, non-single-use items.

10.1.2 Include the use of recycled material in this solicitation’s specified products, while maximizing the purchasing value of public funds.

10.1.3 Support and invest in the implementation of products that reduce energy use.

10.1.4 Use recycled aggregates and other roadway construction materials, as first consideration in materials selection, when appropriate.

10.1.5 Use recycled content items produced with recovered post-manufacture and post-consumer materials, in accordance with the Environmental Protection Agency’s (EPA) Comprehensive Procurement Guideline Program.

10.2 If the Vendor wishes to propose alternate products that meet the sustainability requirements above, they must submit the proposed alternative to the County prior to the deadline for questions as published on Bonfire. Should the County accept the proposed alternate, an addendum will be issued approving the alternative product(s).

END OF SPECIFICATIONS