3-Cover Letter.docx

This is a cover letter and document confirmation form for the Housing Authority of the City of Alameda's Request for Proposal for an Electronic Signature Platform in California. The RFP seeks an e-signature platform to support the Authority's daily operational needs, with specifications including support for 50 users, 6,000 envelope transactions annually, multi-factor authentication capabilities, envelope transfer functionality between users, and encryption utilizing Public Key Infrastructure (PKI) or Pretty Good Privacy (PGP)/OpenGPG protocols. The solution must include an administrative console enabling user management and comprehensive envelope administration functions such as bulk transfer capabilities, along with dedicated 24/7 software support through email or ticketing system.

Bidders submitting proposals must confirm possession of required insurance and workers' compensation coverage as outlined in the contract terms, with the understanding that Cyber Insurance will be mandated following contract award. Proposers are required to acknowledge agreement with the terms and conditions of the sample agreement provided, and any requested modifications must be submitted concurrently with the proposal. The cover letter requests company information including legal name, address, telephone number, business structure designation, and applicable license or contractor identification numbers, along with state of incorporation or formation details.