3-Boulder County Purchase-Order-Terms-and-Conditions.pdf
PDF 374 KB Posted
- Attached to
- 28th St. Hub - Acoustic Ceilings
- Solicitation number
- BID-273-26
- Issued by
- Boulder County, Colorado
About this file
This document contains the Purchase Order Terms and Conditions established by Boulder County, Colorado, Office of Financial Management, which govern the procurement and supply relationships between Boulder County and vendors providing materials and services. The terms and conditions apply broadly to all purchase orders issued by the county and establish the foundational legal framework for vendor engagement. These conditions specify that seller offers are deemed accepted upon execution of the purchase order, that no modifications to the stated terms are valid unless written and signed by both parties, and that sellers must acknowledge they have thoroughly reviewed all purchase order documents and conditions affecting performance. The document establishes a one-year warranty period during which all furnished materials must be free from defects, fit for their intended purpose, and in conformity with specifications provided by the county.
The terms and conditions establish key performance and financial provisions, including that payment does not constitute acceptance of defective work and that failure to perform material obligations constitutes default, entitling the county to cancel the purchase order and recover damages, costs, and attorney's fees. Boulder County reserves the right to cancel agreements should appropriated funds become unavailable. The terms explicitly prohibit assignment of the purchase order in whole or in part and require sellers to ensure all equipment and materials comply with applicable state and federal laws regarding construction, packaging, labeling, and registration, with no additional charges permitted for boxing or packaging. The agreement is governed by Colorado state law, and sales and use taxes are not to be included in quoted prices.
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Text version
Office of Financial Management 2020 13th Street • Boulder, Colorado 80302 • finance@bouldercounty.gov • 303-441-3525 Mailing Address: P.O. Box 471 • Boulder, CO 80306 • www.BoulderCounty.gov
Claire Levy County Commissioner Marta Loachamin County Commissioner Ashley Stolzmann County Commissioner
PURCHASE ORDER TERMS AND CONDITIONS
The articles specified are subject to the following conditions.
1. The offer of seller, either orally or in writing, shall for all purposes be deemed accepted upon execution of this purchase order.
2. No terms additional to or different from those contained herein shall be valid or effective unless otherwise specified on this purchase order.
3. The Seller acknowledges that it has carefully reviewed and examined this purchase order with all of its incorporated documents attached, and the Seller will not make any claim to the Purchaser based upon or arising out of any misunderstanding or misconception on its part of the provisions and requirements of this purchase order: The seller acknowledges that it has fully examined and analyzed all conditions that could affect its performance and that no conditions exist which would affect the progress, performance, or price of this purchase order.
4. The making of payment shall not constitute an acceptance of any defective or incomplete work.
5. The failure of the Seller to perform any material obligation of this purchase order shall be deemed a default and Purchaser shall thereon be entitled, in addition to any other legal rights and remedies it may have, to cancel this purchase order. The Seller shall be responsible and liable to purchaser for all damages, costs, disbursements and expenses, including attorney's fees, incurred by the Purchaser as a result of the seller's breach or default of this purchase order.
6. This purchase order shall not be changed, modified, or altered except in writing and signed by Seller and Purchaser.
7. The right of cancellation in case of long delay in shipment is reserved.
8. No sales tax or use tax shall be included in or added to prices of materials on this order.
9. If the quantity shipped is short of the purchase order quantity, specify on the packing slip if that quantity is on backorder or canceled.
10. On prepaid freight shipments, copy of freight bill must accompany invoice.
11. This purchase order shall not be assigned in whole or in part nor shall any interest therein including the right to any proceeds and any such purported assignment shall be void.
12. Financial obligations of the county are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available as a result, the county reserves the right to terminate this agreement should necessary funds not be appropriated, budgeted, or otherwise made available.
13. If this purchase order covers equipment, materials, or containers thereof that are required by law to be constructed, packaged, labeled, or registered in a prescribed manner - such as, but not limited to, fabrics, poisons, combustibles gases, and any vehicles, storage tanks, and the like intended for transporting or storing the same. Seller hereby warrants that such equipment, materials, and containers will be in compliance with all such laws irrespective of whether Seller's shipments to Purchaser are interstate or intrastate. This provision applies whether or not a specification is furnished by Purchaser. No extra charges of any kind including charges for boxing, packaging, or cartage shall be allowed.
14. Seller hereby warrants for a period of one year after acceptance of all materials furnished hereunder by Purchaser, that all materials furnished hereunder will be free from all faults and defects, fit and sufficient for the purpose intended, merchantable, of good workmanship and in conformity with any specifications, drawings or samples specified or furnished herewith.
15. The validity, interpretation and performance of this Purchase Order shall be governed by the laws of the State of Colorado. Titles, captions or headings to any provisions, Articles, etc., shall not limit the full contents of same. If any term or provision of this purchase order is found invalid, it shall not affect the validity and enforcement of all remaining terms and provisions of this purchase order.
| Purchase Order Terms And Conditions |
| The articles specified are subject to the following conditions. |
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