3-Ban the Box Compliance Checklist.pdf
PDF 220 KB Posted
- Attached to
- Modular 4K Weather Camera Network
- Solicitation number
- RFP260145
- Issued by
- Bath County, Kentucky
About this file
This is a compliance checklist document issued by Louisville Metro Government under Louisville Metro Codified Ordinance (LMCO) Section 112.30, establishing hiring practice requirements for all vendors engaging in business with the City. The ordinance prohibits vendors from including questions about criminal history on initial employment applications, commonly known as "ban the box" policies. Vendors must demonstrate compliance with these standards during contract award evaluation, and the City retains authority to deny, rescind, revoke, terminate, or decline to renew contracts for non-compliance. The checklist requires vendors to certify their adherence to the practice or identify applicable exceptions that exempt them from the requirements.
Seven exceptions are enumerated in the compliance checklist, including positions involving the transfer of cash amounts exceeding $500, fiduciary responsibilities, access to confidential information, unsupervised access to children under 16 or vulnerable adults, unsupervised access to residents' homes, positions required by federal, state, or local law to exclude individuals with felony convictions, and sole source contracts with Louisville Metro Government. Vendors must indicate which, if any, exceptions apply to their organization and have an authorized official sign and date the certification. The checklist contains checkboxes for each exception category and requires the vendor's company name, authorized official's signature, name, title, and date of certification.
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Other files
| File | Type | Posted |
|---|---|---|
| 6-W9.pdf | ||
| 2-Acknowledgements Preferences.pdf | ||
| 5-Vendor Information.pdf | ||
| 1-RFP260145 Specifications.pdf | ||
| 7-Submission Instructions - RFP260145.pdf | ||
| 4-GFE Docs.xlsx | XLSX spreadsheet |
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Text version
LOUISVILLE METRO CODIFIED ORDINANCE POLICY CERTIFICATIONS
Prohibiting The City or Its Vendors from Engaging in Certain Hiring Policies and Practices Against Persons Previously Convicted of Crimes
The Louisville Metro Government, in Louisville Metro Codified Ordinance (“LMCO”) Section 112.30, prohibited vendors from engaging in certain practices against persons previously convicted of crimes.
Specifically, per LMCO 112.30(D):
(1) Vendors who apply for business with the City must follow the practice that initial vendor employment applications not contain a "box" or a question of inquiry on the initial application regarding an applicant's prior criminal history and applicants shall not be required to check or otherwise fill in a "box" or respond to an inquiry regarding an applicant's prior criminal history on the vendor's initial employment application, unless as otherwise provided by or required by state and federal law.
(2) The standards established in this chapter and the criminal history policies shall be a part of the evaluation criteria when awarding City contracts. The City shall retain at all times the authority to deny, rescind, revoke, terminate or not renew a contract with a vendor for failing to comply with the standards established in this section.
Exceptions. The requirements under this section are not applicable under certain conditions. Please indicate if one or more of the following conditions apply:
1. Vendor employees are involved with the transfer and handling of cash amounts in excess of
$500 or that involve major fiduciary responsibilities (e.g. employees charged with investing funds, accounting, auditing, etc.)
2. Vendor employees are involved with access to confidential information, including but not limited to, social security numbers, bank account information, credit card information, or other combination of information that could be used for identity theft or related criminal activity.
3. Vendor employees are involved or may involve unsupervised access to children or minors under the age of 16, developmentally disabled persons or vulnerable adults.
4. Vendor employs positions with unsupervised access to homes of residents, in which they work alone without direct supervision or they do not work in pairs or in teams of employees.
5. Employment positions or categories as may be required by law.
6. Vendor is prohibited by federal, state and/or local law from hiring an individual with a felony, which requires an applicant's conviction history.
7. Vendor is engaging with Louisville Metro Government through a sole source contract.
, affirms that it follows the practice set forth in LMCO
112.30 or that an exception applies as indicated herein. In addition, the Contractor understands and agrees that the provisions of LMCO 112.30(D)(2), applies to this certification.
Signature of Contractor’s Authorized Official
Name and Title of Contractor’s Authorized Official
Date ddadi Cross-Out
| fill_1: |
| limited to social security numbers bank account information credit card information or other: |
| the age of 16 developmentally disabled persons or vulnerable adults: |
| alone without direct supervision or they do not work in pairs or in teams of employees: |
| Employment positions or categories as may be required by law: |
| which requires an applicants conviction history: |
| Vendor is engaging with Louisville Metro Government through a sole source contract: |
| Name and Title of Contractors Authorized Official: |
| Date: |
| Check Box1: Off |
| Check Box2: Off |
| Check Box3: Off |
| Check Box4: Off |
| Check Box5: Off |
| Check Box6: Off |
| Check Box7: Off |
| Text8: [Enter Company Name] |
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