3-Attachment B Scope of Work Talking Circle.docx

This is a Scope of Work document for the Utah Department of Health and Human Services (DHHS) and Division of Juvenile Justice and Youth Services (JJYS) outlining the delivery of Talking Circle groups for juvenile justice-involved youth. The contractor shall conduct weekly Talking Circle sessions at JJYS facilities to help youth develop coping skills aligned with the stages of change model and improve relationships. The contractor must have a minimum of five years of experience leading Talking Circle groups with juvenile offenders and must be authorized by a recognized indigenous peoples tribe to facilitate these sessions. All contractor staff must pass Division of Licensing and Background Check (DLBC) screening prior to accessing youth or confidential information. The service delivery schedule should occur Monday through Friday between 9 a.m. and 4 p.m., with all sessions coordinated and approved by the facility Assistant Program Director or DHHS designee. The contractor must provide 48 hours written notice of any session cancellations and maintain compliance with all DHHS and facility policies, which may be updated with minimal notice.

The contractor shall supply all learning materials and group supplies, with billing conducted on an hourly basis plus mileage calculated using Google Maps' lowest-route option. Invoices must include the date of service, date of invoice, hours billed, services rendered, and a copy of the attendee sheet, with payment due within 30 days of receipt of accurate invoices. No price adjustments may be implemented without prior written discussion and a formal contract amendment. Outcome measurements will be documented through daily and weekly behavior ratings completed by JJYS staff, tracking youth participation and increases in coping skills and strategies. Contract continuation beyond the first year is contingent upon the availability of funds from DHHS.