2-DHHS26071 ACWESP 3 2026.docx

STATE OF UTAH

Department of Health and Human Services 195 North 1950 West, Salt Lake City Utah 84116

Solicitation #: DHHS26069

Issuing Procurement Unit: DHHS Purchasing

Conducting Procurement Unit: JJYS

NOTICE OF INTENT TO AWARD A CONTRACT WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS The Issuing Procurement Unit is publishing this Notice in accordance with the requirements of the Utah Procurement Code. The Conducting Procurement Unit submitted this form to DHHS Purchasing seeking to award a contract without competition if it is determined by DHHS Purchasing, in writing, that:

· there is only one source for the procurement item;

· transitional costs are a significant consideration in selecting a procurement item; or

· the award of a contract is under circumstances described in rules adopted by the applicable rulemaking authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.

In the following pages the Conducting Procurement Unit has identified its justification for seeking to award a contract without engaging in a standard procurement process.

Determination of Other Interested Vendors The intent of this Notice is to determine if there are any other interested and qualified vendors that meet the specifications outlined this Notice. Any such vendors must submit the following information in writing to the Issuing Procurement Unit:

· the name of the contesting person; and

· a detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.

In addition, the vendor should submit:

· Documentation that the vendor can provide a comparable or better procurement item that meets or exceeds the specifications;

· If the need for a proprietary item is identified as the justification for this notice, documentation that the vendor can also provide the same proprietary procurement item or an equivalent procurement item;

· If transitional costs are identified as the justification for this notice, a cost comparison of the identified transitional costs with the vendor’s anticipated transitional costs.

Regardless of any prior communications with the Issuing Procurement Unit or the State, vendors interested in responding to this Notice must complete and submit a written response to this posting containing all of the information requested above. (No action is required if you agree with this Notice.)

DO NOT CONTACT THE CONDUCTING PROCUREMENT UNIT. All questions regarding this notice, including requests for additional information, shall be obtained through the Issuing Procurement Unit during the publication period.

If, after the public notice period has passed, the Issuing Procurement Unit determines that there are other interested and qualified vendors that meet the specifications of this Notice, the Issuing Procurement Unit will not award a contract pursuant to this notice.

If, after the public notice period has passed, no valid challenges have been received, then the Issuing Procurement Unit may award a contract to the identified vendor without competition.

PLEASE READ THIS ENTIRE NOTICE VERY CAREFULLY BEFORE RESPONDING

2. The Conducting Procurement Unit may not make the procurement until the procurement process has been completed and a contract is written and signed by the Conducting Procurement Unit, the vendor, and DHHS Purchasing.

Description of the procurement item to be purchased:

Talking Circle group

Explain in Detail the Service or Product to be Procured: To provide Talking Circle groups for the Department of Health and Human Services (“DHHS”) and Division of Juvenile Justice and Youth Services (“JJYS”). Talking Circle groups will help JJYS youth learn coping skills to move through the stages of change model and improve relationships in their lives.

CONFLICT OF INTEREST DISCLOSURE: If the requestor has any personal, financial, or fiduciary relationship with the proposed vendor, complete disclosure must be included with this request. No Conflicts |X| See Attached |_|

CHECK THE BOX THAT IDENTIFIES WHY A CONTRACT SHOULD BE AWARDED WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS:

SECTION A: ONLY ONE SOURCE

Elk River is the only contractor we found that has 5 or more years experience leading a “Talking Circle” to groups and is authorized by a recognized indigenous peoples tribe to lead them.

Researched online, and could not find any providers that offer this service.

Have talked to purchasing and contract management and the service is unique.

There are none

Must be provided within the State of Utah at JJYS facilities.

SECTION B: TRANSITIONAL COSTS

SECTION C: STANDARD PROCUREMENT PROCESS IMPRACTICABLE

Contact information for Issuing Procurement Unit to contest or obtain additional information related to this sole source procurement:

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