3-Attachment B Scope of Work---Region 2 (3) (3).docx

Attachment B Scope of Work Animal Carcass Removal Services UDOT/Region 2

1. General Information This bid will result in an Agency Contract for the State of Utah, Department of Transportation (UDOT) Region 2. This Contract will result in a five (5) year Agency Contract for the purpose of providing the removal and disposal of all animal carcasses (wild and domestic; large and small) from highway right-of- ways on specified routes as per the Cooperative Agreement between UDOT and the UDWR.

UDOT/Region 2 will award three separate sub-area contracts (East, South & West). It is the bidders' responsibility to make sure that their business is within a reasonable distance to perform the services for each station/location bid, as UDOT will only pay for the routes and miles listed.

2. Bid Award

UDOT/Region 2 will award three separate sub-area contracts (East, South & West). It is the bidders' responsibility to make sure that their business is within a reasonable distance to perform the services for each station/location bid, as UDOT will only pay for the routes and miles listed.

Bids will be awarded to UDOT/Region 2 by sub-area’s (East, South & West) to the lowest, qualified, responsive bidder. These Contracts may result in multiple awards, whichever is in the best interest of UDOT. The Contractor must bid each sub-area in its entirety, but is not required to bid on every sub-area. The Contractor may win multiple Region 2 sub-areas.

UDOT/Region 2 boundaries include Summit, Salt Lake and Tooele Counties. Due to the geographical size of UDOT/ Region 2, the Region will be divided into three sub-Areas: (1) East Area, (2) South Area, and (3) West Area.

Each sub- area requires a separate bid.

Basis of Award.

Award will be based off Attachment D “Itemized Price List” and given to the contractor with the overall lowest cost from the sum of the submitted Cost Per mile multiplied (x) by the Miles per Patrol route for each sub area (East, South, & West).

Basis for Award equation:

Awarded Contractor =

Sum of all routes

(Cost Per Mile x

Miles Per Patrol Route)

UDOT reserves the right to evaluate all pricing submitted in attachment D under the heading “FOR CONTRACTUAL PURPOSES ONLY” to demine whether pricing is fair and reasonable. If pricing appears to be unreasonable UDOT reserves the right to compare with other bids submitted and discuss questionable items. UDOT may allow contractor to bring pricing on items to a reasonable price.

3. Certificate of Registration (COR) The Contractor agrees to utilize and maintain a Utah Division of Wildlife Resources (UDWR)-issued Certificate of Registration (COR) that UDWR has provided to UDOT. UDOT will provide the COR to the Contractor upon award of this Contract and before the first carcass patrol. COR will expire at the end of the Contract. The Contractor is responsible for destroying the COR at the end of the Contract.

4. The Contract and UDWR (COR) Documents Must Be in Contractor’s Possession While Patrolling.

The Contractor operating under this Contract, with the authority of UDOT, shall possess a copy of this Contract in its entirety during the time the Contractor is patrolling for and transporting protected wildlife carcasses. Utah Division of Wildlife Resources (UDWR)-issued Certificate of Registration (COR) must also be in Contractors possession while patrolling (See section 3).

5. State Routes To Be Monitored Removal and disposal of all animal carcasses (wild and domestic; large and small) from highway right-of-ways on the following state routes:

UDOT REGION 2

EAST AREA

Parley’s Canyon Station 2434 – Layne Thornton Office (801) 582-2115 Mobile (435) 640-7875

700 East to Parley’s Summit

1300 East to I-215 including ALL ramps at SR-186/I-80/I-215 Junction

Year Round

MP 0 to 3300 South

Echo Station 2438 – Seth Bowen Office (435) 336-5911 Mobile (435) 901-1104

Devil’s Slide to I-84 Echo Interchange

I-84 to Wyoming State Line

Park City Station 2435 – Morgan McCarthy Office (435) 649-9701 Mobile (435) 503-0707

Silver Creek Junction to Wasatch County Line

Parley’s Summit to US-40

Park City to Kimball's Junction

Park City to Kamas

Wanship Station 2436 – Stuart Ovard Office (435) 336-5394 Mobile (435) 640-2838

Rockcliff to Wanship

US-40 to I-84 Echo Interchange

Kamas Station 2437 - Todd Ovard Office (435) 783-4502 Mobile (435) 640-9500

Woodland

Kamas to Francis

Kamas to Park City

UDOT REGION 2

SOUTH AREA

Cottonwood Station 2433 – Shawn Wright Office (801) 943-9448 Mobile (801) 910-2331

Little Cottonwood Canyon

Big Cottonwood Canyon

3300 South to 1300 East

Murray Station 2432 – Andrew Fredrickson Office (801) 266-4623 Mobile (801) 608-0529

1300 East to SR-173

South Valley Station 2427 - Mark Prows Office (801) 523-2632 Mobile (801) 755-9157

Utah County Line to 9000 South

Utah County Line to Bangerter Highway

SR-68 to 12600 South

13800 South to 12600 South

12600 South

West Jordan Station 2431 – Rex Black Office (801) 282-5401 Mobile (801) 910-2240

12600 South to 5400 South

Bacchus Highway

12600 South to Old Bingham Highway

SR-111 to 6055 West

Kennecott to Mountain View Corridor

UDOT REGION 2

WEST AREA

Salt Lake Central Station 2430 – Jon Braun Office (801) 975-4960 Mobile (801) 910-2321

SR-173 to Davis County Line

Bangerter Hwy to Redwood Road

Salt Lake West Station 2424 – Ken Syme Office (801) 975-4960 Mobile (801) 910-2320

I-80 to Bangerter Hwy

I-80 West to Tooele Exit

SR-154 from SR-201 North to I-80

Mountain View Corridor

Bacchus Highway

Tooele Station 2423 – Mike Berry Office (435) 282-5401 Mobile (801) 656-9442

Juab County Line to Tooele

SR-36 To Utah County Line

Johnson's Pass

Grantsville Station 2422 – Shane Lazenby Office (801) 972-2531 Mobile (435)-840-3449

Year Round

Tooele to I-80

Cost Per Mile

Price Per Mile for additional section or route within 50 Mile radius of requesting Station

Cost Per Mile

Price Per Mile: requested pickup for carcasses located outside of patrolled routes limits

Cost Per Mile

Price Per Mile for Emergency Call Out to a specific location for pickup Emergency Contact Phone # _______________

Price Increase Matrix

Fuel ____%

Disposal _____%

Time & Labor_____%

Other ________% (Specify)

6. Additional Pricing, Sections, and Routes Additional pricing and sections or routes not stated in the specifications may be added to the Contract provided that they are within fifty (50) miles of the requesting station. This is contingent on what is in the best interest of UDOT, and if both UDOT and the Contractor agree.

7. Requested Pickup for Carcasses Located Outside of Patrolled Route Limits Contractor will give pricing for their availability for non-emergency pick up requests that are within a fifty-mile radius of the requesting station. Contractor will pick up the requested carcass on their next scheduled pick up day. Billable (round trip) miles will start from the nearest point of a patrolled route. IE, if a carcass needs to be picked up at mile post 4 and the end of the patrol route ends at milepost 3, you will bill UDOT a round trip from mile post 3 to mile post 4.

8. Call-Outs For Emergency Carcass Pickups Contractor will give pricing for emergency call-outs that are within a fifty-mile radius of the requesting station.

(Carcass must be picked up within 24 hours of call).

9. Frequency and Days to Patrol The Contractor agrees to patrol all Contracted routes within the area twice per week with a 3 day gap between patrol days. IE: Monday/Thursday, Tuesday/Friday, or Wednesday/Saturday. The contractors' requested patrol schedule will be pre-approved by the District Engineer for the sub-area.

This is for 52 weeks per year unless otherwise specified in the “Notes/Patrol Period” column in the Table under the above Paragraph 5. State Routes to Be Monitored.

10. Patrol Hours and Performance Patrol time shall be performed during daylight hours only. The Contractor shall provide multiple vehicles and equipment as needed to ensure that all animals on all routes are picked up during the patrol days schedule each week. If the vehicle reaches capacity then the Contractor shall be required to dispose of the load and return to the same site where he/she left off and resume the patrol. Extra payment for dumping and returning shall not be paid as extra mileage.

11. Single Direction Pass or Both Direction Pass On interstate highways, where the lanes are divided, patrols shall be made in both directions so each side of the Interstate will be patrolled. Removal shall be performed in both directions of travel. On non-interstate highways, where the lanes are adjacent, the patrol may be made for both directions in a single pass. Directions as to whether a “Single Pass” or a “Both Direction Pass” is required are located in the “Notes/Patrol Period” column in the Table above in Paragraph 5. State Routes to Be Monitored.

12. Labor and Equipment The Contractor shall provide all labor and equipment necessary to patrol the roadway, pickup and dispose of the remains.

All patrol vehicles must be clearly marked with company name/logo for State Agencies and Law enforcement to visibly see.

Contractor must comply with Utah Administrative Code: Rule R920-8. Flashing Light Usage on Highway Construction or Maintenance Vehicles https://rules.utah.gov/publicat/code/r920/r920-008.htm

13. Contractors Safety/Traffic Control The safety of our contractors is very important. For situations that require traffic control back up, contact the Supervisor for the area being patrolled.

14. Personal Protective Equipment A. All personnel must wear Personal Protective Equipment (PPE) at all time when on UDOT Right of Ways, in accordance with UDOT Policy 06E-02:

15. Smartphone GPS The Contractor is required to have a smartphone equipped with GPS while on patrol. The data collection device required in Paragraph 16. Wildlife Vehicle Collision Reporting Mobile App below must also meet the cell phone requirements herein. Failure to comply with this requirement may result in termination of this Contract and/or only partial payment of the invoice.

16. Wildlife Vehicle Collision Reporting Mobile App.

Explanation:

Animal carcass locations are reported by Utah Department of Transportation Contractors that remove carcasses from ~1,200 miles of roads throughout the state. Animal carcasses are reported by Contractors in the field using smartphones and the "Wildlife-Vehicle Collision Reporter Mobile App". Using the smartphone’s GPS, this app records the carcass location with an average accuracy of 16 ft.

Animal carcass data is used in a variety of ways to make highways safer for drivers and wildlife. Because of this important information, it is vital that every carcass is logged at the site of collection. Failure to do this may result in termination of the contract.

Guidelines:

The contractor shall collect carcass location and data as required by the Utah Department of Natural Resources (DNR) using the Wildlife Vehicle Collision Reporting App provided by DNR using a “smart phone” or similar device.

The Desktop version of how to sign up for the Wildlife Vehicle Collision Reporting App is: https://mapserv.utah.gov/wvc/desktop/index.php

The Smartphone version of how to sign up for the Wildlife Vehicle Collision Reporting App is: https://mapserv.utah.gov/wvc/mobile/

Invoices will not be paid until the “Wildlife Vehicle Collision Reporting” data is uploaded to the DNR database. Each entry shall contain, in addition to the required fields, the geographic location of the carcass before pick up, displayed in degree-minute-second (DMS) format, DDD.MM.SSS.ssss. The Wildlife Vehicle Collision Reporting App shall be installed and run on a “smart phone” or similar device that has the following characteristics:

The device make and model, service plan, data plan, internet service, or other necessary hardware, software, or third party service shall be obtained by the vendor without separate payment by UDOT.

The cost of obtaining, operating, and uploading required data to the DNR database shall be included in the unit price. Failure to comply with this requirement will result in termination of this Contract and/or only partial payment of outstanding invoices.

The Vendor and Carcass Removal Technician shall be required to attend, at a mutually agreed upon date and time, a four-hour “Wildlife Vehicle Collision Reporting” App training conducted by DNR/ UDOT at the UDOT Region Office. This training must be scheduled and completed prior to the first carcass patrol. Contractors must notify UDOT of additional new employees that will be patrolling. All new employees brought on board will be required to attend the training prior to patrolling areas.

Invoices will not be paid until the “Wildlife Vehicle Collision Reporting” data is uploaded to the DNR database. Reporting verification must be submitted with invoicing.

17. Carcass Disposal The Contractor agrees to dispose of the carcasses in accordance with all ordinances and laws in compliance with the regulations of the State Board of Health. The Contractor shall obtain clearance from local law enforcement offices, as needed, for the removal and disposal of any cow or horse carcasses. The Contractor shall submit dump receipts with the monthly invoices so that verification of proper disposal can be completed. Dumping of animal carcasses in a manner that violates federal, state and/or local laws shall not be permitted and if discovered will be referred to the proper authorities for legal action.

18. Vehicle Tracking System Data/Patrol Log Entries

System Requirement: The Contractor must use a digital Vehicle Tracking System to provide verification of all patrol services. The chosen system must be pre-approved by the District Engineer prior to contract award. The system must record the date, time, and routes patrolled for each vehicle.

Reporting:

· The Contractor shall use the "Wildlife Vehicle Collision Reporting" App to log the official start and end time for each patrol route.

· With each monthly invoice, the Contractor must submit a copy of the vehicle tracking data log for the billing period. This log must include the time-stamps from the App as evidence of when each route was completed.

Payment and Costs: Payment of invoices is contingent upon the Department's receipt and verification of the required tracking data. All costs for obtaining, operating, and reporting from the tracking system shall be included in the Contractor's unit price.

Failure to Comply: Failure to provide complete and accurate tracking data as required may result in the partial payment of outstanding invoices and/or the termination of this Contract.

19. Weekly Check In with Supervisors Contractor must notify each Maintenance Station by email prior to patrolling for the week notifying Station Foreman that they will be patrolling routes in their area. This will facilitate necessary communication, and will help keep constant communication between the contractor and the Supervisor. Although the Supervisor is not required to respond, this gives him/her a heads up and keeps a good line of communication.

20. Monthly Invoice Requirements Contractor shall submit invoices to UDOT/Region 2 via email to r2payables@utah.gov

UDOT Region Two 2010 S. 2760 W.

SLC, Utah 84104

The Contractor’s monthly billing invoices shall include the following information:

· Digital vehicle tracking data: showing day, time and routes patrolled.

· Carcass disposal dump receipts

· Verification of carcass log data

· Vehicle collision reporting verification