3-Attachment B Scope of Work.pdf
PDF 199 KB Posted
- Attached to
- Environmental Monitoring for Art Preservation
- Solicitation number
- CS26-22
- Issued by
- Utah
About this file
This Scope of Work document outlines an environmental monitoring solution for the Utah Division of Arts & Museums (UA&M) Field Services, implementing a 24-month trial period contract to transition cultural heritage sites from reactive to proactive preservation practices. The project will deploy wireless sensing hardware to approximately 8-10 Utah cultural heritage sites, installing roughly 40 Smart Collection Sensors and necessary Gateways capable of measuring temperature (±0.1°C), relative humidity (±1%), light, UV, and shock. The system utilizes LoRaWAN technology to operate independently of local IT infrastructures and integrates with a centralized cloud-based dashboard providing 15-minute interval reporting. Key milestones include hardware delivery by month 2, network connectivity confirmation by month 3, completion of site staff onboarding by month 4, submission of aggregated statewide data reports by month 12, and delivery of final preservation health assessments by month 24. The vendor must provide four training sessions annually (eight total across the trial period) and maintain a 1-business-day response time for conservator-backed customer support.
The total project budget is $50,000 for the two-year trial period. Deliverables include Smart Sensors and Gateways with full warranties, unlimited user licenses for the Conserv Cloud platform, and aggregated risk assessment reports identifying sites requiring priority attention. Equipment must meet museum-grade accuracy specifications with data exportable in standard CSV formats, and sensors must maintain a 95% uptime reporting rate as the primary acceptance criterion. The procurement is structured as a Trial Use Contract under Section D of the Utah Procurement Code, justified by the unique integrated LoRaWAN/SARES (Support, Administration, Reporting, Engagement, and Shipping) service model. UA&M will provide site identification, on-site points of contact, and access to standard AC power or Ethernet for Gateway placement, with the initiative designed specifically for sites managed by staff with limited preservation experience, requiring a turnkey system solution.
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Attachment B Scope of Work
1. Introduction This project implements an active environmental monitoring solution across a cohort of Utah cultural heritage sites. The objective is to transition from reactive preservation to a proactive model by utilizing real-time data, specialized analytical software, and conservator-backed support.
Objectives:
● Deploy wireless sensing hardware to monitor Temperature, Relative Humidity, Light, UV, and Shock.
● Establish a centralized data dashboard for UA&M administrators to oversee statewide collection health.
● Provide ongoing professional development and education for site staff to interpret preservation metrics.
Background & Constraints: Many participating sites are managed by beginners; therefore, the system must be "turnkey." A primary constraint is the 24-month trial limit; the project must demonstrate measurable value within this window to justify future self-funding or permanent state procurement.
Timeline: 24 Months (Trial Period).
This Scope of Work will be issued under Field Services Environment Monitoring Program.
● Background The UA&M Field Services mission is to ensure the long-term preservation of Utah’s cultural legacy. This project was undertaken because traditional data logging is labor-intensive and often results in "data silos" where damage is only discovered after the fact.
Agency Requirement: UA&M requires a system that operates independently of local IT infrastructures (via LoRaWAN) and provides automated alerts to prevent mold, light damage, and mechanical failures in real-time.
● Scope of Work The project involves the deployment of monitoring equipment to approximately 8–10 sites (depending on final SARES scaling) with appropriate scaled number of sensors per site.
Overall Goals:
● Hardware Deployment: Install approximately 40 Smart Collection Sensors and necessary Gateways.
● Data Integration: Automate data flow to a cloud-based interface with 15-minute interval reporting.
● Capacity Building: Execute a SARES (Support, Administration, Reporting, Engagement, and Shipping) program to train local staff.
● Requirements Requirements from Vendor:
● Hardware must measure Temperature (+/- 0.1°C), RH (+/- 1%), and UV/Visible light.
● Software must provide analytics for mold risk and integrated pest management (IPM).
● Customer support must be provided by trained conservators with a 1-business-day response time.
Requirements from UA&M:
● Identification of participating sites and on-site points of contact.
● Access to standard AC power or Ethernet for Gateway placement.
High-Level Milestones:
1. Hardware Delivery (100% Completion): All sensors and gateways received by sites. (Month 2)
2. Network Connectivity (100% Completion): All Gateways report active heartbeats to the cloud. (Month
3)
3. Onboarding (100% Completion): 100% of sites leads completed the "Guided Onboarding" session.
(Month 4)
4. Mid-Point Review (100% Completion): Submission of the first aggregated state-wide data report.
(Month 12)
5. Project Closeout (100% Completion): Delivery of final "Preservation Health" assessment for all sites.
(Month 24)
2. Compliance Standards: Equipment must meet museum-grade accuracy specifications. Data must be exportable in standard CSV formats.
Acceptance Criteria: * Technical Acceptance: Sensors must maintain a 95% "uptime" reporting rate.
● Engagement Acceptance: Vendor must provide engagement meetings as needed
● Procurement Method: Trial Use Contract (Section D) based on the unique LoRaWAN/SARES integrated service model.
3. Project Deliverables
● Delivery of Smart Sensors and Gateways with full warranties.
● Provision of unlimited user licenses for the Conserv Cloud platform.
● Four training sessions per year (eight total) with UA&M.
● Aggregated reports identifying sites at greatest risk.
4. Project Timeline
● Phase 1 - Site Selection & Hardware Procurement - Month 1
● Phase 2 - Hardware Deployment & Gateway Installation - Months 2-3
● Phase 3 - Onboarding & Initial Training Workshops - Month 4
● Phase 4 - Active Monitoring & Quarterly Reporting - Months 5-22
● Phase 5 - Final Program Evaluation & Transition Plan - Months 23-24
5. Project Budget The project budget $50,000 total for the 2-year trial
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