3-Attachment B- Scope of Work.docx

Attachment B: Scope of Work PROJECT: AM26-80 Roadless Guzzler Repair Flights Contract

Introduction: Utah Division of Wildlife Resources (UDWR) is acquiring services in this contract to provide 8 hours of on-site helicopter time over a two day period (5 hours on May 26 and 3 hours on May 27, 2026) to transport personnel/gear in Grand County, Utah. Bids should be submitted on a per/hour basis.

THIS CONTRACT WILL BE BID ON AN AVERAGE PER HOUR AND TOTAL PROJECT COST BASIS. PER HOUR AND TOTAL BID PRICES WILL INCLUDE ALL MOBILIZATION AND OPERATION COSTS. THERE WILL BE NO FUEL SURCHARGES OR ADJUSTMENTS NEGOTIATED. BIDDERS MUST PROVIDE REFERENCES OF PRIOR EXPERIENCE ON SIMILAR PROJECTS. THE CONTRACT WILL BE AWARDED BASED ON BID PRICE, PRIOR PERFORMANCE REFERENCES AS PROVIDED BY THE BIDDER OR OBTAINED INDEPENDENTLY BY THE GOVERNMENT, AND WILL BE EVALUATED AND AWARDED AT THE SOLE DISCRETION OF THE GOVERNMENT.

SITE SPECIFICS

Location and Description: The project area consists of one central staging/fueling area. Elevation of the staging area is 8,500 feet and the three personnel drop/pickup sites range from 6,800 to 8,800 feet elevation with a flight distance ranging from 2 to 6 miles to each drop site. Tuesday, May 26th, 2026 (7 a.m. – noon) and Wednesday, May 27th, 2026 (5 p.m. – 8 p.m.) are the work days/times for this contract and all work must be completed during these days/times. The staging area is located at 620373.00 m E 4355402.00 m N.

Access to the sites: The main access route is Highway 40 and 88, with well-maintained dirt roads leading to the staging area.

SPECIFIC TASKS

Utah Division of Wildlife (UDWR) staff will have a pre-work conference with contractor to review and agree on a workday plan that maximizes use of helicopter and UDWR personnel time. Work shall be performed in an organized systematic manner as determined in the pre-work conference. UDWR staff have been involved in multiple projects similar to this one and will help the contractor streamline work in any way that helps maximize safety while minimizing loss of time. Project date may be re-scheduled due to poor weather conditions, breakdowns, etc.

Records and Notification: The Contractor shall maintain adequate records to allow the UDWR to monitor contract progress and for the Contractor to be accountable for work quality.

CONTRACTOR FURNISHED PROPERTY AND SERVICES

The Contractor shall furnish all labor, equipment, supervision, transportation, operating supplies and incidentals to perform all work as set forth in the specifications.

Equipment Requirements:

The Contractor shall furnish all equipment needed for the project as set forth in the contract specifications with competent, fully-qualified operators.

GOVERNMENT FURNISHED PROPERTY

There is no Government furnished property.

EQUIPMENT AND WORKMANSHIP

All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and workmanlike manner. The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

Environmental Considerations:

1. Project sites shall be cleaned up, and all refuse removed by the Contractor. The Contractor shall be responsible for disposal of materials in a manner consistent with State, Federal and local laws and for all expenses incurred with disposal. Public or private access roads damaged by the Contractor shall be restored at the Contractors expense to the same condition they were in at the commencement of work.

2. Use of 2-wheel and 4-wheel vehicles is only permitted on existing dirt roads, power lines, and fence-lines. Off-road driving is strictly prohibited.

Hazardous Materials:

1. Use of Hazardous Materials and/or petroleum products requires that all appropriate State and Federal Regulations be complied with including, but not limited to, Materials Safety Data Sheets (MSDS) on hand and use of necessary Personal Protective Clothing (PPE).

2. On-site disposal of Hazardous Materials or Waste including hydrocarbons is not authorized. On-site disposal will subject the contractor to at least the cost of reclamation and the appropriate disposal of contaminated soil.

3. Incidental (de minimus) leaks from fittings, gaskets or ruptured hoses will not subject the contractor to remedial requirements. They will be considered to be normal and unavoidable losses. Continual leaks will be noted on inspection reports and correction through maintenance required.

4. Maintenance and repair operations that require the draining of engines or hydraulic systems may be conducted on site only if the fluids are captured, containerized, and removed from public lands for proper disposal.

Public Access: Access into and through the project site shall remain open to the public at all times. The Contractor shall maintain roadways free of vehicles, tools and debris.

Security of Equipment and Property: The Contractor may leave equipment at the work site. The Contractor shall be fully responsible for equipment if it should be lost, stolen or damaged.

Crew Supervision:

1. Contractor shall designate one English literate supervisor whom will be on-site during operation hours. Supervisors shall be identified during the pre-work conference. Any changes in supervisory designations must be submitted in writing to the Project manager at least 24 hours prior to the change taking effect.

2. Person designated by the Contractor, as supervisor must remain with and effectively directs the crew by (1) making periodic inspections of the crew’s work, (2) advising them as to improper work methods, (3) providing instructions for correcting any improper work methods encountered.

3. Emergency transportation will be provided by the Contractor at all times.

Work Hours: Work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset.

Work Schedule: The work schedule shall be submitted at the pre-work conference.

SITE VISIT

Due to the remote project location, there will be no site tour. It is the responsibility of the bidder to take into account logistics for fuel truck delivery, helicopter staging area location, flight paths, distances, etc. when placing a bid. Attached maps detail all this information and additional information can be provided at the bidder’s request through Sciquest question submission.

All questions related to this solicitation, specifications, or bidding procedures MUST be asked in writing in Sciquest. THERE ARE NO EXCEPTIONS TO THIS. Questions asked, and subsequent answers will be recorded and posted on Sciquest so that all potential bidders can review questions and answers.

CONTRACT TIME

The Contractor shall begin work within seven (7) calendar days from the effective date of the notice to proceed. The Contractor shall continue performance of the work under the contract without delay or interruption except by causes beyond his/her control. The Contractor shall complete all work required within the time specified in the work schedule.

PERFORMANCE TIME:

Helicopter delivery of personnel and supplies: Two days: 5 hours of on-site flight time to occur Tuesday, May 26th, 2026 7 a.m. to noon and 3 hours of on-site flight time to occur Wednesday, May 27th, 2026 5 p.m. to 8 p.m.

Delays The contractor is expected to complete all contract performance in a timely manner, regardless of the contractor or subcontractor's other work load, including any work being performed under other state contracts. A delay or failure to perform may be considered excusable when the delay or failure arises from causes beyond the control and without the fault or negligence of the Contractor or subcontractor. Examples of these causes are (1) acts of God or of the public enemy, (2) acts of the State in either its sovereign or contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor or subcontractor.

Upon request of the Contractor, the Contracting Officer shall ascertain the facts and extent of the failure. If the Contracting Officer determines that any failure to perform results from one or more of the causes above, the delivery schedule may be revised, subject to the State’s contract termination rights under the contract.

PROJECT MEETINGS

Pre-work Conference

1. Location: Meetings shall be held at the project site, or as determined by the Project Manager

2. Notification: A pre-work conference will be held prior to the start of work. The Contractor will be notified in advance of the meeting time, date and place. The purpose will be to review required work, project drawings and specifications, construction schedules, payroll and payments, and administrative provisions of the contract.

3. Attendance: The Contractor, subcontractors and the persons responsible for coordination of the work shall be present at the meeting.

4. Presentation: The Contractor shall be prepared to summarize and explain procedures planned for each project and present the work schedule requested in the specifications.

Progress Meetings

1. Location: Meetings shall be held at the project site, or as determined by the Project Manager

2. Notification: Either the Project Manager or the Contractor may call meetings. Request shall state who should attend.

INSPECTION

Surveillance Plan: The Contractor is responsible for providing quality control to assure that work complies with the contract specifications.

Final Inspection:

1. Location: Meeting shall be held at the project sites, or as determined by the Project Manager

2. Notification: The Contractor shall notify the Project Manager at least three (3) working days before completing date so the UDWR can schedule the final inspection.

3. Deficiencies: The Contractor shall correct deficiencies and project areas will be re-inspected by the Project Manager.

ACCEPTANCE

Based on inspection results, if the quality level falls below contract specifications, the Project Manager will immediately notify the Contractor in writing and instruct the Contractor to improve the quality of work. If the quality of the work is not raised to an acceptable level after written notification, the Project Manager may issue a suspend work order to resolve the problem, during which time contract time will continue to run.

PAYMENT

Payment will be made after completion of the project on the scheduled work days, inspected and accepted by the government as agreed to during the Pre-work Conference. Payment will be made in one lump sum at completion of the entire project.

FIRE DANGER SEASON

If the Project Manager allows the Contractor to continue work during the periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the Project Manager

PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

1. The Contractor agrees that should he or any of his employees in the performance of this contract discover evidence of possible scientific, pre-historical, historical, or archeological data he will notify the Project Manager immediately giving the location and nature of the findings.

2. Where appropriate by reason of discovery, the Project Manager may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted.

3. The Contractor agrees to insert this paragraph in all subcontracts, which involve the performance of work on the terrain of the site.

Protection of Cultural Resources Location of known historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology and culture, such as settler or Indian artifacts, protected by American Antiquities Act of 1906 (16 U.S.C. 431-433), National Historic Preservation Act of 1966 (16 U.S.C. 470) and the Archaeological Resources Protection Act of 1979 (16 U.S.C. 470aa-ll) (36 CFR 296.4 and 36 CFR 261.9(g)), shall be identified on the ground by the Government. The Government may unilaterally modify or cancel this contract to protect an area, object of antiquity, artifact, or similar object which is or may be entitled to protection under these Acts regardless of when the area, object or artifact is discovered or identified. Discovery of such areas by either party shall be promptly reported to the other party and operations will be suspended at that location until the significance or potential significance of the site is determined.

Contractor shall protect all known and identified historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology and culture against destruction, obliteration, removal or damage during Contractor's operations. Contractor shall immediately notify the Government if disturbance occurs to any known site, and shall immediately halt operations in the vicinity of the site until the Government authorizes the Contractor to proceed. Contractor shall bear costs of evaluation and restoration in accordance with 36 CFR 296.14(c), provided that such payment shall not relieve Contractor from civil or criminal remedies otherwise provided by law.

NOTICE TO PROCEED

After the award of the contract, the Project Manager will issue a notice to proceed to the contractor. Issuance of such notice may be delayed for a reasonable time if adverse soil, vegetative, or climatologic conditions exist