3-Attachment B R3 Scope of Work Tree Trimming.docx

Attachment B Scope of Work Tree Removal, Pruning & Stump Grinding (UDOT Region Three)

Purpose

UDOT Region Three requests bids from private contractors to provide the following services:

· Tree removal (including herbicide stump treatments). Herbicide stump treatments will be included in the tree removal process to control regrowth of unwanted tree species.

· Selective pruning

· Stump grinding services.

The result of this bid may result in multiple 5 year contact between UDOT Region Three and the awarded contractor for each County. Tree services will be performed within UDOT Region Three right of way boundaries. Region Three boundaries fall within six county’s areas. These areas include Utah County, Juab County, and Wasatch (Heber and Strawberry area) County, Duchesne County, Uintah County, and Daggett County. Each County will be awarded based on bids submitted.

This contract will provide UDOT Station Managers with the essential services needed for tree removal, pruning and stump grinding projects. Approval from the Station Manager must be received prior to any tree service project beginning. Direction and guidance will be given as to when and where tree services are to be performed.

Award will be based off Attachment C “Itemized Price List” and given to the contractor with the overall lowest cost from the sum of the BASE BID submitted items per County.

UDOT reserves the right to evaluate all pricing submitted in attachment C under the heading “FOR CONTRACTUAL PURPOSES ONLY” to demine whether pricing is fair and reasonable. If pricing appears to be unreasonable, UDOT reserves the right to compare with other bids submitted and discuss questionable items. UDOT may allow contractor to bring pricing on items to a reasonable price.

Basis for Award:

70% of the tree service requests are anticipated to be complete tree removal. As such, award will be based off Attachment C “Itemized Price List BASE BID” and given to the contractor with the overall lowest cost from the sum of the submitted tree removal pricing (highlighted) per county.

UDOT reserves the right to evaluate all pricing submitted in attachment C under the heading “FOR CONTRACTUAL PURPOSES ONLY” to demine whether pricing is fair and reasonable. If pricing appears to be unreasonable UDOT reserves the right to compare with other bids submitted and discuss questionable items. UDOT may allow contractor to bring pricing on items to a reasonable price.

Scope of Work

Project Approval and Scheduling

The UDOT Region Three Station Supervisor shall give the Contractor 24 hours notification and indicate the trees that are to be removed, pruned or stump ground. Only trees within UDOT right of ways are to be serviced. Trees outside of the UDOT right of way are to be serviced only if written permission is given to UDOT by private property owners before work begins. UDOT will obtain permission from the property owner.

Requirements

Trees being removed will be cut flush to ground level. Tree removal pricing measurements will be taken at the Diameter of Breast Height (DBH). All trees to be removed shall be reduced in height progressively in sections which can be handled safely and efficiently. Stump herbicide treatment shall be applied directly after the final fresh cut is made. Treatment is to be made by a licensed applicator using a UDOT approved herbicide to eliminate regrowth. Contact the Station Manager for herbicide approval. Herbicide must be applied in accordance with label directions for cut stump treatment. Any disturbed soil shall be reestablished to original grade. All work shall be approved by a Station Manager.

Branches of trees to be pruned which extend over the sidewalk and roadway shall be trimmed to give a clearance height of fifteen feet above the sidewalk or roadway pavement. All trimming shall be done by experienced workers and in accordance with good horticulture practices.

Mobilization and Traffic Control

Mobilization includes the following:

Preparatory work and operations necessary for moving personnel.

Labor and operations which must be performed before beginning other items under the Contract.

Removal of personnel, equipment and supplies from each work site at the completion of the work.

Work that is not included with other items under the Contract such as cleanup and restoration of disturbed areas.

Time and travel for project related meetings.

Traffic control for tree and stump services shall be in compliance with the current edition of the Manual on Uniform Traffic Control Devices. Mobilization and traffic control costs are to be included in the bid items of work.

Traffic Control

UDOT will be responsible for coordinating traffic control. Contractor should arrange traffic control with the Station Manager 48 hours in advance.

Other

Any damages to UDOT property or private property as a result of the removal, pruning or stump grinding operation is the responsibility of the contractor to fix and or replace, at no cost to UDOT or private property owners.

Contractor must comply with all provisions of the 2023 UDOT Standard Specification and Drawings, Section 02938. The contractor is responsible for checking for updated Specifications before performing work.

Employee mandatory requirements and record keeping

1. The Contractor is required to be a certified arborist with the International Society of Arboriculture (ISA).

2. The contractor must use State of Utah Registered Commercial applicators for cut stump herbicide treatments. Contractors shall keep and maintain records of each herbicide application. These records must be recorded within 24 hours after the herbicide application is made and printed electronic daily records will be turned into UDOT. These application records must include the following information:

a. Name and address of property owner (UDOT)

b. Location of treatment site, (route, milepost to and from)

c. The month, day and year when the herbicide was applied;

d. Brand name of herbicide specified by the contract, EPA registration number, rate of herbicide applied per unit area and total amount of herbicide used;

e. Purpose of application;

f. The name, address and license number of the certified applicator who applied the herbicide. The daily spray log shall also show all tree species treated.

g. Herbicide approval from the Station Manager.

Invoicing

Contractor shall submit invoices to UDOT Region 3 at the following address:

Utah Department of Transportation Region Three Attn: Accounts Payable 658 N. 1500 West Orem, UT 84057 r3payables@utah.gov

The Purchase Order and Contract number shall appear on all invoices and correspondence. Billings must be itemized, identifying clearly all services provided with unit cost and totals.