3-Attachment B R2 Septic waste system pumping services- Scope of work.docx

Septic Waste System And Vault Pumping And Disposal Of Waste Attachment B: Scope of Work/Specifications

1.1 GENERAL

This is a Utah Department of Transportation (UDOT) is looking to award a 5 year contract for Septic waste systems and vault pumping/cleaning including the removal, transportation and disposal of septic waste.

1.2. CONTRACT BASIS, TERM, AND PRICE GUARANTEE

Contract will be awarded for vendor pumping, removal, transport, and septic waste disposal for UDOT Rest Areas (RA), View Areas (VA), Port of Entry (POE) and maintenance facilities (Maint) throughout the state.

The contract will be for a period of Five (5) years with no renewal options for additional years.

All pricing must be guaranteed for One (1) year. Following the guarantee period, any request for price adjustment must be for an equal guarantee period, and must be made at least 30 days prior to the effective date. Requests for price adjustment must include sufficient documentation supporting the request and demonstrating a logical mathematical link between the current price and the proposed price.

Any adjustment or amendment to the contract will not be effective unless approved by the State. The State will be given the immediate benefit of any decrease in the market, or allowable discount.

Basis for Award

UDOT will award a vendor based on lowest total cost for each UDOT Region area for Septic Waste Systems pumping services including disposal. Mobilization, labor and equipment, and any other fees are to be included in price per gallon per location

1.3 BACKGROUND AND EXTENT OF WORK

The Utah Department of Transportation (UDOT) has over 39 highway Rest Area/ View Area and maintenance septic waste facilities throughout the state that have septic waste systems. For maximum efficiency, all septic waste systems should be professionally cleaned on a regular basis to remove septic waste.

The list of all sites/locations where septic waste system pumping / cleaning services may be requested is provided in the pricing sheet.

Contractor(s) must be able to respond to all locations awarded within (7) days of request Contractor(s) will be required to provide equipment capable of pumping/loading septic waste as well as equipment to haul the waste to a proper disposal site.

1.4 LICENSING

All work must be completed by firms licensed and insured to perform work in the State of Utah. Licenses and insurance documentation must be current and available upon request.

1.5 ACCEPTANCE AND PAYMENT

Payment will consist of the price per gallon of disposed waste material. Mobilization, labor and equipment and any other fees are to be included in price per gallon per location.

Contractor is required to meter and document the number of gallons of waste removed on all invoicing. Contractor shall provide the receipt for where they disposed of the waste along with all invoicing.

1.6 DISPOSAL

Contractor shall dispose of septic waste in a way that is consistent with all Federal, State and Local regulations. Those found in violation will be reported to the appropriate regulatory agency. Contractor shall provide the receipt for where they disposed of the waste.

1.8 INVOICING

Contractor shall submit invoices to the Utah Department of Transportation, UDOT Calvin Rampton Complex or other UDOT Region as directed by the designated UDOT Representative:

UDOT Calvin Rampton Complex:

4501 S. 2700 W.

Salt Lake City, UT 84119 payablescomlex@utah.gov

Region 2:

2010 South 2760 West Salt Lake City, UT 84104 r2payables@utah.gov

The contract number, building of facility location and quantity of disposed waste gallons shall appear on all invoices and correspondence. Billings must be itemized, identifying clearly all products or services purchased. Invoices shall be submitted in a timely manner. Contractor shall provide the receipt for where they disposed of the waste along with all invoicing.

In the event the state is entitled to a cash discount, the period of computation shall commence on the delivery date or the date of a correct invoice, whichever is later. If an adjustment in payment is necessary due to damage, the cash discount period shall commence on the date final approval is authorized. The state reserves the right to adjust incorrect invoices. The state will remit payment by mail or electronic commerce.

Untimely billing may adversely affect the Department due to state fiscal constraints imposed upon it as a department of state government. The Contractor will waive payment, and waive the right to bring action in law or in equity to recover payment for services, for any and all payments requests the Department does not receive from the Contractor within the timeframe provided under this contract.