3_Addendum_1_CM_and_GenAI_20240404.pdf

“Provide a safe and reliable transportation network that serves all people and respects the environment.”

STATE OF CALIFORNIA------- CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF TRANSPORTATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET – MS 65

SACRAMENTO, CA 95816

PHONE (916) 227-6000

TTY 711

www.dot.ca.gov

Making Conservation a California Way of Life.

June 7, 2024

REQUEST FOR QUALIFICATIONS (RFQ) NOTICE NUMBER 04A7044

ADDENDUM NO. 1

A&E On-Call Environmental Generalist Services for District 4 East Counties Projects

The purpose of this Addendum is to provide a response to a question received and to clarify the Consultant Contract Manager experience requirements.

This Addendum also provides information regarding the Executive Order (EO) N-12-12 signed on September 6, 2023, related to the use of Generative Artificial Intelligence (GenAI).

Consultant Contract Manager experience requirements:

Question:

It has been noted that firms are being deemed non-responsive due to the Consultant Contract Managers not meeting the minimum five (5) years of Consultant Contract Manager experience for similar services requirement. How is Caltrans determining what meets the five (5) years’ experience?

Department Response:

Statement of Qualifications (SOQ) Submittal Instructions and General Contract Process Information, II. DEFINITIONS, item P has been added to clarify the minimum five (5) years of responsible experience performing the duties as a Consultant Contract Manager.

P. The Consultant Contract Manager shall have minimum five (5) years of responsible experience performing the duties as a contract manager for similar Environmental Generalist Services contracts, minimum five (5) years of documented demonstrated experience acceptable to Caltrans in Environmental Generalist Services contracts work and be an employee of the Prime Consultant firm. The minimum five (5) years of Consultant Contract Manager experience shall be in serial with the total time not accounting for double counting for any overlapping contract management experience. This specific contract management experience shall be detailed in the resume (Section E). For each relevant project listed in the resumes, provide a brief project description however provide significant details of previous role that best demonstrates the person's capability and experience relevant to his/her proposed role in this contract and consistent with the RFQ.

Specifically for the five years of responsible experience performing the duties as a Consultant Contract Manager, the other Project Manager, Design Manager, Lead Designer, and other lead

RFQ 04A7044 - Addendum No. 1

“Provide a safe and reliable transportation network that serves all people and respects the environment.”

roll position experiences will not qualify for the Consultant Contract Manager experience as outlined in the RFQ for Personnel Requirements under Consultant Contract Manager.

See RFQ for additional description of the minimum of five (5) years of responsible experience performing the duties as a Consultant Contract Manager.

See RFQ for additional description of the minimum of five (5) years of responsible experience in Environmental Generalist Services contracts work.

Executive Order (EO) N-12-12 as it relates to the use of Generative Artificial Intelligence (GenAI):

A. GenAI is an acronym for Generative Artificial Intelligence that consists of the class of AI models that emulate the structure and characteristics of input data in order to generate derived synthetic content. This can include images, videos, audio, text, and other digital content.

1. AI models may incorporate machine-based system that can, for a given set of human-defined objectives, make predictions, recommendations, or decisions influencing real or virtual environments.

2. AI systems use machine and human-based inputs to perceive real and virtual environments; abstract such perceptions into models through analysis in an automated manner; and use model inference to formulate options for information or consequential decisions and actions.

3. GenAI models may have an algorithm with a clearly specified mathematical process for computation; a set of rules that, if followed, will give a prescribed result.

Effective April 30, 2024, all Statement of Qualifications (SOQ) must have the GENAI Disclosure & Factsheet STD1000 included. Failure to disclose GenAI to the State and submit the detailed description may result in disqualification and may void any resulting contract.

The GENAI Disclosure & Factsheet can be found on the internet at: GenAI Disclosure & Factsheet

Statement of Qualifications submittal Instructions are as follows:

1. Prime consultant (including subconsultant and vendors) shall use and attach a completed STD 1000 - “GenAI Disclosure & Factsheet”, inserted after their Transmittal letter. Firms asserting void of such GenAI tools shall include a note in their transmittal letter accordingly.

2. Failure to disclose GenAI to the State and not providing the GenAI Disclosure & Factsheet and not including a note in their transmittal letter asserting void of such GenAI tools may be deemed nonresponsive and rejected from further consideration in the solicitation process.

3. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

RFQ 04A7044 - Addendum No. 1

“Provide a safe and reliable transportation network that serves all people and respects the environment.”

4. Upon receipt of the consultant GenAI Disclosure & Factsheet, the state reserves the right to incorporate GenAI related Special Provisions into the final contract provisions or reject SOQ offers that present an unacceptable level of risk to the state.

All other terms and conditions of the original RFQ Notice dated June 7, 2024, are unchanged.

Please contact Denetia Smith at denetia.smith@dot.ca.gov for questions concerning this addendum.

mailto:denetia.smith@dot.ca.gov

DEPARTMENT OF TRANSPORTATION