Jackson County, Missouri Invitation to Bid No. 26-015

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking a Twenty-Four (24) Month Term and Supply Contract with One (1) Twelve Month Options to Extend for the furnishing of Advertising of Kansas City and Independence delinquent petitions and notice for foreclosure for use by the Collections Department.

1.2 Although exact usage cannot be determined, the County estimates it will spend $10,000 annually on Advertising of

Kansas City and Independence delinquent petitions and notice for foreclosure.

1.3 Jackson County, Missouri Invitation to Bid No. 26-015 has a response deadline of 2:00 p.m., CDT on April 14, 2026.

1.4 Bids must be submitted electronically through the Jackson County Bonfire Portal at https://jacksongov.bonfirehub.com. Bids submitted by any other method will not be accepted.

1.5 Jackson County reserves the right to split the contract award.

1.6 Jackson County reserves the right to request clarifications on any bid.

1.7 Jackson County reserves the right to add and/or delete locations as necessary.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Invitation to Bid.

2.2 All questions must be received in the Bonfire Portal by 5:00 p.m., CDT on April 7, 2026.

2.3 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County

Bonfire Portal. Bonfire will only notify the Respondent(s) of questions answered and addendums issued if they have obtained this Invitation to Bid through Bonfire.

2.4 Respondents and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact are grounds for REJECTION of the Bidder’s submission.

3.0 BIDDING REQUIREMENTS

3.1 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area which is defined by the eight (8) County area of:

Cass County, MO Clay County, MO

Jackson County, MO Lafayette County, MO

Platte County, MO Ray County, MO

Johnson County, KS Wyandotte County, KS

The Greater Kansas City Metropolitan area is defined by the eight (8) County area. If the Respondent is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST BE submitted with your bid response detailing how your company would perform the work detailed herein.

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https://jacksongov.bonfirehub.com/

3.2 MBE/WBE/VBE Goals: Compliance with Chapter 6 of the Jackson County Code for Minority, Women and VETERAN Business Utilization may be required on this Invitation to Bid. The MBE/WBE/VBE Participation Affidavit (Attachment C) must be filled out and returned with your response. If the MBE/WBE/VBE Participation Affidavit has goals assigned, the Recommended Awardee(s) will be required to submit a List of Intended Subcontractors (LIS) to the Compliance Review Office for approval before the final award.

3.3 Compliance with Responsible Bidder’s Ordinance: Compliance with Jackson County, Missouri Ordinance No. 5825 for Responsible Bidders may be required for this bid. Responsible Bidders Affidavit (included with the Purchasing Forms, Attachment 2) must be read, completed, notarized and included with your bid response. Failure to attach the notarized form with your bid response may result in the REJECTION OF YOUR BID.

3.4 Document Submittal: All documents listed herein the Required Submittal (Section 8.0) shall be submitted individually per the required document. Please do not submit bulk PDF documents of all the required documents for each individually required document.

3.5 If bid documents are obtained by the Respondent from a source other than Bonfire, it will be the Respondent’s responsibility to verify all pertinent information (i.e. Response deadline, question deadline, Intent to Bid deadline, Addendums) in the Bonfire Portal.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Contractor will be required to submit to the Purchasing Department a

Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Respondent, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Respondent and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 W-9 Form: The Successful Contractor must provide a complete IRS W-9 Form for this Contract.

4.4 Other Licenses: The Successful Respondent must provide, upon written request, evidence of current required

Federal, State, and Local Occupational Licenses.

4.5 Dedicated email addresses: All Purchase Orders, Award Letters and other information will be issued to awarded Bidders via email. It is the Bidders’ responsibility to provide two (2) updated email addresses for their company with their bid. It shall also be the responsibility of the awarded Respondents to keep the County updated on any changes to their email addresses during the term of any resulting contract.

4.6 PREVAILING HOURLY WAGE RATES: Compliance with the Prevailing Hourly Rate of Wages for Workmen is required on this Contract pursuant to Section 290.262 RS Mo 1994, the Division of Labor Standards, State of Missouri. The County’s Annual Wage Order from the State of Missouri is included as part of this Invitation to Bid.

4.6.1 The Successful Contractor may request increases in Hourly Wage Rates quoted during the Term of the

Contract only when the increase is equal to or less than the increase in the State of Missouri’s Prevailing Hourly Rate of Wages for Workmen in that occupational title category. However, hourly rate increases will take effect only when the Successful Contractor has provided evidence in writing is such increases to the reasonable satisfaction of the Purchasing Supervisor and the Purchasing Department has indicated approval of such increase in writing.

4.6.2 PREVAILING WAGE RATES: Wage rates will only be utilized if a projected repair exceeds $75,000.

4.7 EXPERIENCE: The Successful Contractor must have a minimum of five (5) years’ experience in the work described in the specifications and list references showing contracts held by your company, providing the same services for other municipalities. References and years’ experience per Attachment 2. NOTE: Do not list Jackson County, Missouri as a reference here.

5.0 SPECIFICATIONS

5.1 The Successful Contractor agrees to accurately typeset parcels, together with Petition and Sale narrative submitted for the Delinquent Land Tax Petitions and Sales, so that the legal description by subdivision is clearly delineated, and the amount of taxes, the Suit Serial Number, Parcel Number, and the Recorded Owner is stated as to each parcel in foreclosure from the data submitted to Successful Contractor by the County.

5.2 Font Type, Size and Case: Times New Roman, Size 9 point, all capital letters

5.3 Column layout samples: See petition and sale samples in attachment 1 to this invitation to bid.

5.4 The county will email data to be typeset by the successful contractor in a text format pipe delimited file (see petition and sale samples in attachment 1). Any further conversion of formatting to that data required for use by the successful contractor will be the successful Contractor’s expense and must be included in the Quotations of Cost per line in attachment 2. Successful contractors must make edits to formatting only: no text will be changed from the county’s submission, unless requested by County.

5.5 As taxes are paid and parcels are removed by the County from Petition of Sale County may delete parcels from publication prior to the initial publication at no additional cost to the county. Each line of the type of set, unless removed from Petition or sale publication by county prior to the first publication, shall be published by the successful contractor four times as indicated by the dates shown below.

5.6 The successful contractor shall timely provide two sets of publication affidavits for both petition and sale publications, of both locations, Kansas City, and Independence, within two business days following Publication.

5.6.1 This shall be sworn written statement made in the presence of a notary public, or a person who is authorized to administer an oath, attesting that the publication took place on specific days.

5.6.2 Affidavits of publication are used in legal proceedings and may be submitted in lieu of having a person appear in court.

5.7 SAMPLES: Jackson County, Missouri reserves the right to request a Test Print sample during the evaluation process.

The county will provide data for test print samples. Samples must be submitted at no charge to the county within seven

(7) days from requested date. Selected bidder(s) will be notified in writing by the purchasing department via email as to when to submit samples to be used during the evaluation process.

Delinquent Land Tax Petitions

5.8 The County shall submit to the successful contractor in May, the final listing of the parcels for publication for petition so that the successful contractor has a reasonable amount of time in which to set the type for the parcels to be published, and thereafter, to submit the proposed publication for verification and checking the County BEFORE publication of the same in final form.

5.9 Both Kansas City and Independence petition publications are to be advertised as independent inserts for four (4)

Wednesdays following petition, on dates designated by the county. PREFERENCE WILL BE GIVEN TO THE

VENDOR THAT CAN DISTRIBUTE INSERTS AS A PAPER PUBLICATION.

5.9.1 The two sets of Publications Affidavits for petition, along with at least two sets of sample petition publications (samples must be a paper publication-digital files will not be acceptable), must be timely delivered to the county within two business days following publication. (Kansas City and Independence)

Delinquent Land Tax Foreclosure Sales

5.10 The County will submit to the successful contractor by the end of Jun, the final listing of the parcels for publication for sale so that the successful contractor has a reasonable amount of time in which to set the type as to the parcels to be published, and thereafter, to submit the proposed publication for verification and checking to the County BEFORE publication of the same in final form.

5.11 Both Kansas City and Independence Notice of foreclosure sale publications are to be advertised as independent inserts for four (4) Fridays prior to the first day of each location’s sale date, on dates designated by County.

PREFERENCE WILL BE GIVEN TO VENDOR THAT CAN DISTRIBUTE AS A PAPER PUBLICATION.

5.11.1 The two sets of publication Affidavits for sale, along with at least two sets of sample sale publications (samples must be a paper publication-digital files will not be acceptable), must be timely delivered to the county within two business days following publication (Kansas City and Independence).

Optional Late Sale

5.12 The County will have the option to have a late sale. If the need for an additional sale occurs, a final listing of parcels for publication will be submitted to the successful contractor.

5.12.1 The notice of the additional foreclosure sale publication will be advertised on the four (4) consecutive

Fridays prior to the beginning of the first day of late Sale date, which will be designated by the county.

5.13 County ESTIMATES ONLY for the year’s parcels for:

5.13.1 Petition (June Publication) may be 3,100 for Kansas City and 500 for Independence.

5.13.2 Sale (July Publication) may be 2,100 for Kansas City and Independence combined.

5.13.3 Optional late sale may be 5-500 for Kansas City and Independence combined.

6.0 EVALUATION PROCESS

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations.

6.3 Jackson County, Missouri shall be the sole judge of the bids submitted, and its decisions shall be final.

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 Affidavit

7.1.2 Certificate of Compliance

7.1.3 Statement of Contractor’s Qualifications

7.1.4 Acknowledgment of Receipt of Addenda

7.1.5 Attachment 1 – Bidder’s Quotation Sheet

7.1.6 Exhibit F – Exceptions

7.2 Attachment B – General Purchasing Information to be downloaded and ready prior to submitting your bid:

7.2.1 General Terms and Conditions

7.2.2 Exhibit A – Insurance

7.2.3 Attachment 2 - Samples

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 Affidavit

8.1.2 Copy of Certificate of Compliance

8.1.3 Statement of Contractor’s Qualifications

8.1.4 Acknowledgement of Receipt of Addenda

8.1.5 Greater Kansas City Metropolitan Area Information Memo, if applicable

8.1.6 Two (2) Dedicated Email Addresses

8.1.7 Attachment 1 – Bidder’s Quotation Sheet

8.1.8 Exhibit F – Bidder’s Exceptions

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.