3-25-46ITB Document.pdf

BID No. 25-46ITB

CITY OF McKINNEY

INVITATION TO BID (ITB)

FOR

STORM DRAIN CLEANING & INSPECTION

SERVICES

City of McKinney exclusively uses Bonfire for the notification and dissemination of all solicitations. The receipt of solicitations through any other means may result in your receipt of incomplete specifications and/or addendums which could ultimately render your bid/bid non-compliant. The City of McKinney accepts no responsibility for the receipt and/or notification of solicitations through any other means.

https://mckinneytexas.bonfirehub.com/

TABLE OF CONTENTS

LEGAL NOTICE

GENERAL CONDITIONS OF BIDDING AND TERMS OF CONTRACT

NOTICE TO BIDDERS

MINIMUM REQUIREMENTS

LEGAL NOTICE

City of McKinney, Texas Advertisement for Bids

The City of McKinney is accepting submittals for Storm Drain Cleaning & Inspection Services. Specifications for this project may be obtained on our electronic procurement portal, Bonfire, at https://mckinneytexas.bonfirehub.com/.

Submittals opening will be broadcast via video conference meeting hosted inside the City Hall located at the address below. Vendors are strongly encouraged to attend virtually versus in-person by following the meeting details outlined in Bonfire.

Submittal Deliveries: The City encourages all submittals be submitted electronically on the City’s electronic procurement portal. However, the City will also accept paper submittals, if received by the due date and time listed below. The City of McKinney cannot guarantee, due to internal mail delivery procedures, that any submittal sent priority mail will be picked up from the post office by city mail employees and delivered to Procurement Services by the closing date and time. It is recommended that submittal deliveries be made either in person or via an alternate delivery method ensuring delivery to the physical address.

Bidder shall bear full responsibility for ensuring the submittal is delivered to the specified location by due date and time. Late submittals will be rejected as non-responsive. All hard copy submittals must be clearly addressed to Procurement Services and include the submittal name and number on the outside of the envelope/package.

BID NAME: Storm Drain Cleaning & Inspection Services

BID NO.: 25-46ITB

DUE DATE/TIME: 2:00 p.m. (CT), Thursday, August 7, 2025

MAIL OR DELIVER TO: City of McKinney Procurement Services 401 E Virginia Street McKinney, Texas 75069

The City reserves the right to reject any and all submittals and to waive any informality in submittals received, deemed to be in the best interest of the City. No officer or employee of the City of McKinney shall have a financial interest, direct or indirect, in any contract with the City of McKinney.

In accordance with the Americans with Disabilities Act, it is the policy of the City of McKinney to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at least 48 hours in advance of the event. contact-adacompliance@mckinneytexas.org.

TO APPEAR IN THE MCKINNEY COURIER GAZETTE IN THE FOLLOWING EDITIONS:

First Publication: Friday, July 18, 2025 Second Publication: Friday, July 25, 2025 https://mckinneytexas.bonfirehub.com/ mailto:contact-adacompliance@mckinneytexas.org

GENERAL CONDITIONS OF BIDDING AND TERMS OF CONTRACT

By execution of this document, the vendor accepts all general and special conditions of the contract as outlined below and, in the specifications, and plans.

I. BIDDING

A. BIDS – The City encourages all responses to be submitted electronically on the City’s electronic procurement portal, Bonfire. However, the City will also accept paper bids, if received by the due date and time at the location specified in the legal notice. Paper bids submitted to the office of the Procurement Services Manager shall be a minimum of one (1) original and one (1) electronic copy in PDF format on USB.

B. AUTHORIZED SIGNATURES – The bid must be executed personally by the vendor or duly authorized partner of the partnership or duly authorized officer of the corporation. If executed by an agent, a power of attorney or other evidence of authority to act on behalf of the vendor shall accompany the bid to become a valid offer.

C. LATE BIDS – Bids must be in the office of the Procurement Services Manager before or at the specified time and date Bids are due. Bids received in the office of the Purchasing Manager after the submission deadline shall be rejected as non-responsive Bids.

D. WITHDRAWAL OF BIDS PRIOR TO OPENING – A bid may be withdrawn before the opening date by submitting a written request for its withdrawal to the Procurement Services Manager.

E. WITHDRAWAL OF BIDS AFTER OPENING – A bid may not be withdrawn or cancelled by the vendor for a period of ninety (90) days following the date and time designated for the receipt of Bids unless otherwise stated in the invitation for Bids and/or specifications.

F. BID AMOUNTS – Bids should show net prices, extensions and net total where applicable. In case of conflict between unit price and extension, the unit price will govern.

G. TAX EXEMPT STATUS – The City is exempt from federal excise tax and state sales tax. Unless specifications specifically indicate otherwise, the price bid must be net exclusive of above-mentioned taxes and will be so construed. Therefore, the bid price shall not include taxes.

H. AWARDS – The City reserves the right to be the sole judge as to whether such items proposed will serve the purpose intended. The City reserves the right to accept or reject in part or in whole any bid submitted, and to waive any technicalities or informalities for the best interest of the City. Award of contract shall be made to the most responsible, responsive offeror who’s negotiated best and final offer is determined to be the best value offer, taking into consideration the relative importance of price and other factors set forth in the Invitation for Bids.

I. SILENCE OF SPECIFICATIONS FOR COMPLETE UNITS – All materials, equipment and/or parts that will become a portion of the completed work including items not specifically stated herein but necessary to render the service(s) complete and operational per the specifications are to be included in the bid price. Vendor may be required to furnish evidence that the product or service, as proposed, will meet or exceed these requirements.

J. ADDENDA - Any interpretations, corrections or changes to the specifications and plans will be made by addenda no later than forty-eight (48) hours prior to opening.

Addenda will be distributed to all known recipients of bid documents. Vendors shall acknowledge receipt of all addenda with submission of bid.

K. GENERAL BID BOND/SURETY REQUIREMENTS – Failure to furnish bid bond/surety, if requested, will result in bid being declared non-responsive. Non-responsive Bids will not be considered for award.

L. GENERAL INSURANCE REQUIREMENTS – Failure to furnish Affidavit of

Insurance if, insurance coverage is required in these specifications, will result in bid being declared non-responsive. Non-responsive Bids will not be considered for award.

M. RESPONSIVENESS – A responsive bid shall substantially conform to, or exceed, the minimum requirements of this Invitation for Bid. Offers containing any clause that would limit contracting authority shall be considered non-responsive. Example of Bids that would limit contracting authority is one made contingent upon award of other offers currently under consideration.

N. RESPONSIBLE STANDING OF BIDDER – To be considered for award, bidder must at least: have the ability to obtain adequate financial resources; be able to comply with required or proposed delivery/completion schedule; have a satisfactory record of performance; have a satisfactory record of integrity and ethics; be otherwise qualified and eligible to receive award.

O. PROPRIETARY DATA – Bidder may, by written request, indicate as confidential any portion(s) of a bid that contain proprietary information, including manufacturing and/or design processes exclusive to the vendor. The City of McKinney will protect from public disclosure such portions of a bid unless directed otherwise by legal authority including existing Open Records Acts.

P. PUBLIC OPENING – Bidders are invited to join a video conference opening for acknowledgement of Bids. Bids duly received will be publicly acknowledged at an official public opening in such a manner so as to avoid disclosure of the contents to competing offerors through the negotiation process. After the official public opening, a period of not less than one week is necessary to evaluate Bids. The amount of time necessary for bid evaluation may vary and is determined solely by the City. Following City Council action to award or reject, all Bids submitted are available for public review.

II. PERFORMANCE

A. DESIGN, STRENGTH, AND QUALITY – Design, strength, and quality of materials and workmanship must conform to the highest standards of manufacturing and engineering practices.

B. AGE AND MANUFACTURE – All tangible goods being proposed must be new and unused, unless otherwise specified, in first-class condition, of current manufacture, and furnished ready to use. All items not specifically mentioned that are required for a complete unit shall be furnished.

C. DELIVERY LOCATION – All deliveries will be made to the address(es) specified on the purchase order during normal working hours of 8:00 a.m. to 4:00 p.m., Monday through Friday, unless otherwise authorized by the Purchasing Manager or designee.

D. DELIVERY SCHEDULE – Delivery may be an important consideration in the evaluation of the bid. The maximum number of days necessary for delivery ARO shall be stated in the bid.

E. DELIVERY CHARGES – All delivery and freight charges, F.O.B. destination shown on purchase order, as necessary to perform contract shall be included in the proposed price.

F. INSTALLATION CHARGES – All charges for installation and set-up shall be included in the proposed price. Unless otherwise stated, at minimum, basic installation and set-up will be required.

G. OPERATING INSTRUCTIONS AND TRAINING – Clear and concise operating instructions and descriptive literature will be provided in English if requested. On-site detailed training in the safe and efficient use and general maintenance of item(s) purchased shall be provided as needed at the request of the City.

Instructions and training shall be at no additional cost to the City.

H. STORAGE – Offeror agrees to provide storage of custom ordered materials, if requested, not to exceed thirty (30) calendar days.

I. COMPLIANCE WITH FEDERAL, STATE, COUNTY, AND LOCAL LAWS – Bids must comply with all federal, state, county and local laws. Any vehicles or equipment shall contain all standard safety, emission, and noise control requirements required for the types and sizes of equipment at the time of their manufacture. The contractor agrees, during the performance of work or service, to comply with all applicable codes and ordinance of the City of McKinney, Collin County, or State of Texas as they may apply, as these laws may now read or as they may hereafter be changed or amended.

J. PATENTS AND COPYRIGHTS – The successful vendor agrees to protect the City from claims involving infringements of patents and/or copyrights.

K. SAMPLES, DEMONSTRATIONS AND TESTING – At the City‘s request and direction, offeror shall provide product samples and/or testing of proposed items.

Samples, demonstrations and/or testing may be requested at any point prior to or following award. Samples, demonstrations and/or testing may be requested upon delivery and/or any point during the term of resulting contract. All samples (including return thereof), demonstrations and/or testing shall be at the expense of the offeror/vendor.

L. ACCEPTABILITY – All articles enumerated in the bid shall be subject to inspection by an officer designated for the purpose by the City of McKinney. If found inferior to the quality called for, or not equal in value to the contract specifications, deficient in workmanship or otherwise, this fact shall be certified to the Purchasing Manager who shall have the right to reject the whole or any part of the same. Items and/or work determined to be contrary to contract specifications must be replaced at the vendor’s expense. Inferior items not retrieved by the vendor within thirty (30) calendar days, or an otherwise agreed upon time, shall become the property of the City. If disposal of such items warrants an expense, an amount equal to the disposal expense will be deducted from amounts payable to the vendor.

III. PURCHASE ORDERS AND PAYMENT

A. PURCHASE ORDERS – A purchase order(s) shall be generated by the City

Purchasing Manager to the successful vendor. The purchase order number must appear on all itemized invoices and packing slips. The City will not be held responsible for any work orders placed and/or performed without a valid current purchase order number. Payment will be made for all services rendered and accepted by the contract administrator for which a valid invoice has been received.

B. INVOICES – All invoices shall reference the Purchase Order number. Invoices shall provide a detailed description for each item invoiced. Payment will be made under terms of net thirty (30) days unless otherwise agreed upon by seller and the procurement services.

C. FUNDING – The City of McKinney is operated and funded on an October 1 to

September 30 basis; accordingly, the City reserves the right to terminate, without liability to the City, any contract for which funding is not available.

IV. CONTRACT

A. CONTRACT DEFINITION – The General Conditions of Bidding and Terms of

Contract, Specifications, Bid, Addenda, Negotiated Changes and any other documents made a part of this bid shall constitute the complete bid. This bid, when accepted by the City, shall constitute a contract equally binding between the successful offeror and the City of McKinney.

B. CONTRACT AGREEMENT – Once a contract is awarded, the unit prices offered by the successful bidder shall remain firm for the term of the contract. Contract shall commence on date of award and continue for a one (1) year period and shall be automatically renewed annually for an additional three (3) one-year terms without the necessity of any action by the parties. Either party may elect not to renew this Contract by giving written notice at least thirty (30) days prior to the end of the original term or any renewal term.

C. CONTRACT TERMINATION – The City reserves the right to cancel and terminate this contract, without cause, upon thirty (30) days written notice to the other party.

D. CHANGE ORDER – No different or additional terms will become part of this contract with the exception of a change order. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing and at the discretion and approval of the City. No change order will be binding unless signed by an authorized representative of the City and the vendor.

E. NEGOTIATION – The City of McKinney may elect to negotiate a contract with the selected offeror(s). Any and all verbal communications and/or commitments made during the negotiation process that are deemed agreeable to both the City and selected offeror shall be submitted in written form and made part of the resulting contract. Although the City of McKinney reserves the right to negotiate, contract award may be made on the basis of initial Bids received without discussions.

Therefore, initial Bids will contain the offeror’s best terms.

F. PRICE REDETERMINATION – A price redetermination may be considered by the

City of McKinney only at the anniversary dates of multiple year contracts. Request for price redetermination shall be in written form and include written documentation from third party source of increase, substantiating cost increase. City of McKinney reserves the right to approve or disapprove any request as it deems to be in the best interest of the City. A vendor’s history of honoring contracts at the awarded price will be an important consideration in evaluating lowest and best value bid.

Any adjustment in pricing must be presented to the City of McKinney at least ninety

(90) days prior to the expiration or renewal of the current agreement.

G. TERMINATION FOR DEFAULT – The City of McKinney reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of this contract. The City reserves the right to terminate the contract immediately in the event the vendor fails to perform to the terms of specifications or fails to comply with the terms of this contract. Breach of contract or default authorizes the City to award to another vendor, purchase elsewhere and charge the full increase in cost and handling to the defaulting party.

H. TRANSITIONAL PERIOD – Upon normal completion of this contract, not to include termination for default, and in the event that no new contract has been awarded by the original expiration date of the existing contract including any extension thereof, it shall be incumbent upon the Vendor to continue the contract under the same terms and conditions until a new contract can be completely operational. At no time shall this transition period extend more than ninety (90) days beyond the original expiration date of the existing contract and any extension thereof.

I. INVALID, ILLEGAL, OR UNENFORCEABLE PROVISIONS – In case any one or more of the provisions contained in the Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained herein.

J. INJURIES OR DAMAGES RESULTING FROM NEGLIGENCE – Successful vendor shall defend, indemnify and save harmless the City of McKinney and all its officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the successful vendor, or of any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from award. Successful vendor shall pay any judgment with cost which may be obtained against the City of McKinney growing out of such injury or damages.

K. INTEREST BY PUBLIC OFFICIALS – No public official shall have interest in this contract, in accordance with Texas local government code.

L. DISCLOSURE OF CERTAIN RELATIONSHIPS – Chapter 176 of the Texas Local

Government Code requires that any vendor or person considering doing business with the City of McKinney disclose in the Questionnaire Form CIQ, the vendor or person’s affiliation or business relationship that may cause a conflict of interest with the City of McKinney. By law, this questionnaire must be filed with the City Secretary, City of McKinney, PO Box 517, McKinney, Texas 75070, not later than the seventh business day after the date the person becomes aware of facts that require the statement to be filed. Go to www.mckinneytexas.org to view Section 176, Local Government Code and for Questionnaire CIQ. A person commits a Class C misdemeanor offense if the person violates Section 176.006, Local Government Code. By submitting a response to this request, bidder represents that it is in compliance with the requirements of Chapter 176 of the Texas Local Government Code.

M. CERTIFICATE OF INTERESTED PARTIES (FORM 1295) - In 2015, the Texas

Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The disclosure requirement applies to a contract entered on or after January 1, 2016.

Filing Process:

The commission has made available on its website a new filing application that must be used to file Form 1295. A business entity must use the application to enter the required information on Form 1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number. An authorized agent of the business entity must sign the printed copy of the form. The completed Form 1295 with the certification of filing must be filed with the City of McKinney.

The City of McKinney must notify the commission, using the commission’s filing application, of the receipt of the filed Form 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

The commission will post the completed Form 1295 to its website within seven business days after receiving notice from the City of McKinney.

Form Availability:

http://www.mckinneytexas.org/

Certificate of Interested Parties Form is available from the Texas Ethics Commission website at the following address:

https://www.ethics.state.tx.us/filinginfo/1295/b

For questions regarding and assistance in filling out this form, please contact the Texas Ethics Commission at 512-463-5800.

N. ETHICAL BEHAVIOR - The City of McKinney requires ethical behavior and compliance with the law from all individuals and companies with whom it does business.

O. WARRANTY – The successful vendor shall warrant that all materials utilized in the performance of this contract shall conform to the proposed specifications and/or all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title.

P. UNIFORM COMMERCIAL CODE – The successful vendor and the City of

McKinney agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial Code.

Q. VENUE –- This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in the County of Collin, Texas.

R. SALE, ASSIGNMENT, OR TRANSFER OF CONTRACT – The successful vendor shall not sell, assign, transfer or convey this contract, in whole or in part, without the prior written consent of the City of McKinney.

S. SILENCE OF SPECIFICATIONS – The apparent silence of specifications as to any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

T. ANTI-BOYCOTTING & ANTI-DISCRIMINATION- In accordance with Chapter

2271, Texas Government Code, a Texas governmental entity may not enter into a contract with a company for the provision of goods or services unless the contract contains a written verification from the company that it:

1. does not boycott Israel; and

2. will not boycott Israel during the term of the contract.

Chapter 2271 does not apply to (1) a company that is a sole proprietorship; (2) a company that has fewer than ten (10) full-time employees; or (3) a contract that has a value of less than One Hundred Thousand Dollars ($100,000.00). Unless the company is not subject to Chapter 2271 for the reasons stated herein, the signatory executing this contract on behalf of the company verifies by its signature on this Contract that the company does not boycott Israel and will not boycott Israel during the term of this contract.

In accordance with Senate Bill 13, 87th Leg., R.S., to be codified in Chapter 2274, Texas Government Code, a Texas governmental entity may not enter into a

(a) does not boycott energy companies; and

(b) will not boycott energy companies during the term of the contract.

Chapter 2274 does not apply to (1) a company that has fewer than ten (10) full-time employees; and (2) a contract that has a value of less than One Hundred Thousand Dollars ($100,000.00). Unless the company is not subject to Chapter 2274 for the reasons stated herein, the signatory executing this contract on behalf of the company verifies by its signature on this Contract that the company does not boycott energy companies and will not boycott energy companies during the term of this contract.

In accordance with Senate Bill 19, 87th Leg., R.S., to be codified in Chapter 2274, Texas Government Code, a Texas governmental entity may not enter into a

(a) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and

(b) will not discriminate during the term of the contract against a firearm entity or firearm trade association.

Chapter 2274 does not apply to (1) a company that has fewer than ten (10) full-time employees; and (2) a contract that has a value of less than One Hundred Thousand Dollars ($100,000.00). Unless the company is not subject to Chapter 2274 for the reasons stated herein, the signatory executing this contract on behalf of the company verifies by its signature on this Contract that the company does not discriminate against energy companies and will not boycott any firearm entity or firearm trade association and will not discriminate against any firearm entity or firearm trade association during the term of this contract. Notwithstanding the foregoing, such provision does not apply to a governmental entity that:

(a) contracts with a sole-source provider; or

(b) does not receive any bids from a company that is able to provide the required written verification.

NOTICE TO BIDDERS

I. Invitation for Bid Notice:

BIDDERS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS

ITB CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL

REQUIREMENTS AND QUESTIONS AS DIRECTED.

II. Submittal Deadline:

The City will accept Bids to this ITB until the date and time listed in Section VII of the Notice to Bidders, after which time all responses timely received will be publicly opened and read aloud. Bids received after the submittal deadline will not be considered.

III. Place for Submission:

Bids are encouraged to be submitted electronically on the City’s electronic procurement portal, Bonfire. First time users should consider submitting their bid early to ensure receipt. Hard copy submissions will able be accepted at the City of McKinney, Procurement Services by mail or hand delivery and shall be marked as follows:

Procurement Services Manager Bid No. 25-46ITB

401 E Virginia Street McKinney, TX 75069

It is the responsibility of each Respondent to ensure responses are submitted in a timely manner. Th City is not responsible for delays in mail delivery or failure of the couriers to deliver responses prior to the expiration of the submission deadline. The City shall not be obligated to reimburse any expenses incurred by any Respondents in preparing their response.

The City cannot guarantee, due to internal mail delivery procedures that any bid sent priority mail will be picked up from the post office by City employees and delivered to Procurement Services by the required closing date and time. It is recommended that bid deliveries be made either in person or via an alternate delivery method ensuring delivery to the physical address. Respondent shall bear full responsibility for ensuring bid is delivered to the specified location by due date and time.

IV. Inquiries and Interpretations:

All questions regarding the meaning or intent of these documents shall be submitted via the “Public Q&A” tab related to the project, on the City’s electronic procurement portal prior to the date and time listed in Section VII of the Notice to Bidders. The City of McKinney, as it determines necessary for interpretation or clarification, will respond to such questions through written addenda. Formal written addenda will be published and made available through the City’s electronic procurement portal. No other interpretations or clarifications shall have legal effect.

V. Public Information:

The City considers all information, documentation, and other materials requested to be submitted in response to this solicitation to be of a non-confidential and / or non-proprietary nature and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded.

Bidders are hereby notified that the City strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of public information.

VI. Bidder’s Eligibility:

Any bidder obligated by law to register with the Texas Secretary of State must include their filing number with their bid. Responses from entities that are required to register and maintain an active right to transact business in Texas but fail to provide a filing number or lack an active right to transact business, may be deemed non-responsive and subsequently rejected.

VII. Key Events Schedule:

The tentative timeline established by the City for its selection process is:

Issue ITB: July 18, 2025, 8:00AM CT Interpretation Deadline: July 31, 2025, 2:00PM CT ITB Deadline: August 7, 2025, 2:00PM CT

This timeline is subject to change by the City.

VIII. Insurance Requirements

The successful Bidder will be required to obtain the following insurance:

1. Before commencing work, the vendor shall, at its own expense, procure, pay for and maintain the following insurance written by companies approved by the state of Texas and acceptable to the City of McKinney. The vendor shall furnish to the City of McKinney Procurement Services Manager certificates of insurance executed by the insurer or its authorized agent stating coverages, limits, expiration dates and compliance with all applicable required provisions. Certificates shall reference the project/contract number and be addressed as follows:

STORM DRAIN CLEANING & INSPECTION

SERVICES/NO. 25-46ITB

City of McKinney c/o Procurement Services P O Box 517 McKinney, TX 75070 Or Email to procurement@mckinneytexas.org

a. Commercial General Liability insurance, including, but not limited to

Premises/Operations, Personal & Advertising Injury, Products/Completed mailto:procurement@mckinneytexas.org

Operations, Independent Contractors and Contractual Liability, with minimum limits of $1,000,000 per-occurrence and $2,000,000 general aggregate.

Coverage must be written on an occurrence form. The General Aggregate shall apply on a per project basis.

b. Workers’ Compensation insurance with Texas statutory limits; and Employer’s Liability coverage with minimum limits for bodily injury: a) by accident, $500,000 each accident, b) by disease, $500,000 per employee with a per policy aggregate of $500,000.

c. Business Automobile Liability insurance covering owned, hired and non-owned vehicles, with a minimum combined single limit of $1,000,000.

2. With reference to the foregoing required insurance, the vendor agrees to the following:

a. A waiver of subrogation in favor of City of McKinney, its officials, employees, and officers shall be contained in the Workers’ Compensation insurance policy.

b. The City of McKinney, its officials, employees and officers shall be covered as additional insureds on the Commercial General Liability and Business Automobile Liability policies.

c. Policies of insurance shall not be cancelled, non-renewed, terminated, or materially changed unless and until thirty (30) days notice has been given to City of McKinney.

3. Insurance limits can be met with a combination of primary and excess/umbrella coverage.

4. All insurance shall be purchased from insurance companies that meet a financial rating of A-VI or better as assigned by A.M. Best Company or equivalent.

5. The vendor shall require any contractors, sub-contractors, and other persons doing business with or for the vendor related to the work to maintain at least the insurance as required, or their liability shall be covered by the vendor.

MINIMUM REQUIREMENTS

I. INTRODUCTION

The City of McKinney, Texas (“City”) is seeking bids from qualified vendors (“Contractor”) for Storm Drain Cleaning and Inspection Services as described herein. This contract, once awarded, shall be performed on as needed basis, with annual expenditures potentially up to $250,000.

II. SCOPE OF WORK

A. GENERAL - The intent of storm sewer line cleaning is to remove all foreign materials from the lines prior to televising the pipe in order to provide a clear, unobstructed view of the entire pipe. The success of the inspection phases will depend on the cleanliness of the lines. The importance of this phase of the operation cannot be over emphasized.

It is recognized that there are some conditions such as major blockages that prevent typical cleaning from being accomplished. The Contractor shall be required to remove all blockages. If in the course of normal cleaning operations, damage results to the pipe or structure of new installations, the Contractor shall be required to repair the damage or replace the pipe or structure. The Contractor shall include 24/7 availability.

The work covered by these specifications consists of furnishing all supervision, labor, materials, and equipment necessary to perform detailed Storm Draining Cleaning & Inspection services and Closed Circuit Television (CCTV) of Storm Sewer, as well as complete and submit all related data and reports; including Traffic Control by the extent required; all in accordance with these specifications and all applicable local, state and federal rules, laws, regulations and ordinances pertaining to the work

B. CONTRACT REQUIREMENTS

Cleaning Equipment - The Contractor shall supply High-Velocity Jet (Hydro cleaning) Equipment: All high-velocity sewer cleaning equipment shall be constructed for ease and safety of operation. The equipment shall have a selection of high-velocity nozzles.

The nozzles shall be capable of producing a scouring action from 15 to 45 degrees, in all size lines designated to be cleaned. Equipment shall also include a high-velocity gun for washing and scouring structure walls and floor. The gun shall be capable of producing flows from a fine spray to a solid stream. The equipment shall carry its own water tank, auxiliary engines, pumps, and hydraulically driven hose reel.

Cleaning Precautions - The Contractors shall take every precaution to avoid damage during pipe cleaning operations. Contractors working on City of McKinney projects shall obtain approval from the City before certain higher risk cleaning operations begin.

Satisfactory precautions shall be taken in the use of cleaning equipment. When hydraulically propelled cleaning tools (which depend upon water pressure to provide their cleaning force) or tools which retard the flow in the pipeline are used, precautions shall be taken to ensure that the water head pressure does not damage or cause flooding of public or private property being served by the storm sewer. Various cutter tips may need to be used depending upon site specific conditions. No fire hydrant shall be used without permission from the Utility Owner. If permission is given, the hydrant shall not be obstructed in case of a fire in the area served by the hydrant. Gate valves, backflow preventers, or an air gap shall be incorporated in the direct connection to a potable water source as required by the utility owner.

Safety - City of McKinney employees will adhere to the Department’s Confined Space Entry Policy. All others will adhere to OSHA Confined Space Entry Regulations. The contractor shall attend a kickoff safety meeting prior to the start of the work week.

Periodic safety meetings may be required during the project(s).

Traffic Control – Contractor shall provide an approved Traffic Control Plan, signs, barricades and cones as required by the Texas Manual Uniformity of Traffic Control Devices (TMUTCD). Contractor shall be responsible to ensure compliance with all types of traffic control devices. The Contractor shall provide all traffic cones and devices needed to protect worksite and direct traffic. One lane of traffic shall be left passable at all times. Contractor shall maintain, on a 24-hour per day, seven days-a-week basis, clear, unobstructed routes for routine and emergency vehicle traffic within project areas and access routes to and from project areas. The Contractor shall not block or obstruct any portion of any roadway or parking lot while conducting activities associated with delivery or movement of materials, equipment, or personnel.

Storm Sewer Cleaning -The designated storm sewer sections shall be cleaned using high-velocity jet, or mechanically powered equipment. Selection of the equipment used shall be based on the conditions of lines at the time the work commences. The equipment shall be capable of removing dirt, grease, rocks, sand, branches, leaves and other materials and obstructions from the storm sewer lines and structures. If cleaning an entire section cannot be successfully performed from one structure, the equipment shall be set up on the next structure and cleaning again attempted. If, again, successful cleaning cannot be performed or the equipment fails to traverse the entire section, it will be assumed that a major blockage exists and it is the Contractor’s responsibility to remove this blockage. The Contractor shall use caution during cleaning operations so as not to cause damage to the pipe section being cleaned. If subsequent televising of the pipe reveals damage caused by the cleaning operation, the damage shall be repaired by Contractor, to the City’s satisfaction, at no additional cost to the city.

Storm Sewer Inspection - Contractor shall provide labor, equipment, and materials necessary to perform a televised inspection of the storm sewer system drainage piping.

Material Removal - Debris such as dirt, sand, rocks, grease, and other solid or semisolid material resulting from the cleaning operation shall be removed at the downstream structure of the section being cleaned. Passing material from storm sewer section to section, which could cause line stoppages, accumulations of sand, etc. shall not be permitted.

Disposal of Materials -The Contractor shall properly dispose of all materials removed from the storm sewer in accordance with all applicable laws and regulations.

Final Acceptance - Acceptance of storm sewer line cleaning shall be made upon the successful completion of the inspection and shall be to the satisfaction of the City. If TV inspection shows the cleaning to be unsatisfactory, the Contractor shall be required to re-clean and re-inspect the storm sewer line until the cleaning is shown to be satisfactory, at the Contractors expense. Recordings of the data collected shall be provided as specified in Section XI for the municipality’s records.

Deliverables - The Contractor shall prepare and deliver weekly progress reports to the City point of contact. Reports shall contain what has been accomplished for the week including hours and running payroll as well as the next week's schedule.

The Contractor shall deliver inspection results as a Wincan database file. The Contractor shall deliver two (2) hard copies of the final inspection report for each phase of the work including one (1) electronic copy in USB flash drive format. The report shall contain all videos recorded in DVD format, an overall summary of all locations and actions performed at those locations. Run sheets of all video and cleaning performed, and maps with locations noted of what was inspected and cleared.

Weekly progress reports shall be delivered weekly at the progress meeting. The final report shall be delivered 2 weeks after completion of all cleaning and inspections.

Project Schedule - The City of McKinney's fiscal year is from October 1 to September 30.

Project start date shall be coordinated with City of McKinney representative. Majority of the work shall be from March of each year and must be completed and invoiced by September 30 of that same year.

Hourly Rate - Hourly rate shall include all labor, equipment, and materials necessary to complete and perform the work outlined in this scope of work. Hourly rates shall include all fees (mobilization, fuel, etc.). The City shall not pay any additional travel time or mobilization fees. The Contractor’s compensable rate shall begin at commencement of work at project site and cease once work on the project site has completed

C. CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF STORM SEWER

The specifications described in this section cover CCTV inspections.

I. CERTIFICATION OF CONTRACTOR EMPLOYEES

All CCTV storm sewer inspection work must be completed by certified National Association of Sewer Service Companies (NASSCO) Pipeline Assessment and Certification Program (PACP) trained operator(s) using established PACP coding and observations.

In addition, the Contractor’s site supervisor and QA / QC technician(s) must also be NASSCO PACP certified.

All the Contractor’s employees assigned to this contract must have been NASSCO PACP certified for a minimum of two (2) years.

The Contractor will provide copies of all employee certification forms with their Bid. Failure to provide with their bid may result in vendor disqualification.

The awarded vendor shall also provide, during the life of the contract, the required certifications whenever a newly assigned employee begins work or when an existing employee’s certifications are renewed.

All certifications must remain valid during the entire term of the contract.

II. CCTV STORM SEWER INSPECTION – SOFTWARE

The Contractor shall use latest NASSCO PACP Certified version software, in the PACP module, for the collection and analysis of the CCTV storm sewer inspection data. The specific software version the City uses will be designated by the City’s Representative or their designee in consultation with the Contractor before the start of work.

III. CCTV SEWER INSPECTION – EQUIPMENT

The Contractor shall furnish and maintain, in good condition, all cleaning and televising equipment necessary for proper execution of the work.

The Contractor shall use a color pan and tilt camera, or a side wall scanning (panoramic) camera specifically designed and constructed for storm sewer inspection.

The lighting for the pan and tilt camera or side wall scanning camera shall provide a clear picture of the entire periphery of the existing sewer.

All camera transport systems shall be able to navigate around minor obstructions commonly found during an inspection.

IV. CCTV STORM SEWER INSPECTION – OPERATIONS

Footage Counter Calibration

The footage counter for each active camera must be calibrated before starting work, as well as at least every two (2) weeks during field operations.

Footage measurements shall be recorded electronically and be displayed on the inspection video.

Verification of Storm Sewer Length

If the total length provided by the City and the length surveyed differ by five (5) feet or more, the field length should be verified by the Contractor by measuring between the manholes using a measuring tape or wheel, or other method approved by the City’s Drainage Supervisor or their designee.

Payments to the Contractor will be based on the final “approved” CCTV video counter length (Inspection Footage).

Decisions regarding differences in storm sewer segment length made by the City’s Drainage Supervisor or their designee, after consultation with the Contractor, are final.

The camera cable shall be retracted to remove slack and to ensure accurate footage reading.

If for any reason the inspection starts within the storm sewer, footage should reflect the actual position from the start manhole and not 0.0 feet.

During the inspection, a full 360-degree pan of all manholes is required. This video footage shall occur at the beginning of each storm sewer segment inspection from the bottom of the manhole panning up the manhole shaft.

If an inspection and the reverse inspection fail, then it shall be considered incomplete, and the sewer should be referred to the City’s Drainage Supervisor or their designee for further evaluation.

If a storm sewer segment is inspected more than once, regardless of reason, then the Contractor shall include all versions of the inspections in their submittal. The Contractor shall provide an explanation for the additional inspections in the remarks section.

Any access concerns shall be reported to the City.

V. CCTV STORM SEWER INSPECTION – OBSERVATIONS

No audio reporting will be made during the inspection.

All observations and defects shall be documented in accordance with the most recent version of NASSCO PACP in a NASSCO PACP certified database and shall include digital video and photographs.

All defects and significant observations shall include a text overlay of the recorded observation in the video.

The operator shall stop at each defective joint and televise the entire joint with the pan and tilt feature on the head of the camera, initially, in a complete counterclockwise direction followed by a complete clockwise direction.

VI. CCTV STORM SEWER INSPECTION – DIGITAL VIDEO

A continuous color digital video recording in MPEG4 format must be completed for each storm sewer segment inspected. Recordings shall be without distortion or outside interference.

The digital video files shall have a minimum resolution of 640 x 480 pixels and an interlaced frame rate at a minimum of 24 frames per second.

The digital video should pan and zoom on each defect identified.

The operator shall pause the digital recording at any time there is a significant delay in the inspection and restart the digital video recording in the same digital file. The pause shall in no way affect, freeze, or interrupt the replay of the video and shall not close the video file during the inspection.

During the inspection, each point-to-point segment shall be identified with an initial text screen that details mandatory PACP and City header information, as follows:

Line 01: Surveyed By Line 02: City Line 03: Street Line 04: Sewer District Code Line 05: Weather Line 06: Direction of Survey Line 07: Sewer Type Line 08: Sewer Material Line 09: Sewer Diameter / Height and Width Line 10: Sewer Segment Length (on plans) Line 11: Start Manhole / Access Point # Line 12: End Manhole / Access Point # Line 13: Pipe Segment Ref # Line 14: Inspection Time / Date

The above data must completely match the data entered in the database header information.

The initial text screen shall appear for no more than 15 seconds at the beginning of the video footage and shall appear before the 360-degree pan of the starting manhole.

During the inspection, the video shall show the following text at all times.

Line 01: City Line 02: Street Line 03: Start Manhole Access Point # / Direction of Inspection / End Manhole- Access Point Line 04: Sewer Material / Pipe Size Line 05: Inspection Time / Date / Running Total of Footage Line 06: Pipe segment Ref#

The Contractor is required to verify the quality of all digital videos, including that the video index is sequential from the beginning to end.

If the image quality is not adequate for post-inspection coding, the Contractor shall be required to repeat the survey at the Contractor’s expense.

VII. CCTV STORM SEWER INSPECTION - SPECIAL CONDITIONS

Acceptable Depth of Flow

The maximum depth of flow for inspections shall be 25 percent of the storm sewer diameter or height. If the depth of flow is higher, then the inspection may have to be conducted during the low flow period (between the hours of 10:00 pm and 6:00 am).

The Contractor shall include the abandoned inspection in the final submittal, even with the high flow conditions.

Storm Sewer in Apparent Imminent Danger of Collapse

If the Contractor encounters a storm sewer in apparent imminent danger of collapse, then the Contractor shall halt work and immediately notify the City’s Drainage Supervisor or their designee.

After consultation with the City’s Drainage Supervisor or their designee, it may be decided to continue with the inspection.

The contractor must provide all materials, tools and a competent person for confined space entry.

VIII. CCTV STORM SEWER INSPECTION – MANDATORY HEADER

INFORMATION

The Contractor shall enter all PACP required header information fully and accurately on all CCTV reports/databases.

Specific header information must be collected on all CCTV reports/databases.

The Contractor shall document all header information in accordance with the most recent version of NASSCO PACP, unless the City Drainage Supervisor or their designee specifies otherwise.

Note: if there is no data to enter, the cell/field should be left blank (NULL).

2.19.1 Header Information Table*

Field # Header Field PACP Mandatory

City Mandatory Input Values Responsibility

1 Surveyed By X Value provided by Contractor 2 Certificate No. X Value provided by Contractor 3 Owner X Value provided by City 4 Customer

5 Drainage Area

6 Sheet Number X Value provided by Contractor 7 P/O Number

8 Pipe Segment Ref. X Value provided by City 9 Date X Value provided by Contractor 10 Time X Value provided by Contractor 11 Street X Value provided by City 12 City X Value provided by City 13 Location Details 14 Upstream MH No. X Value provided by City 15 Upstream MH Rim to Invert

16 Upstream MH Grade to Invert

17 Upstream MH Rim to Grade

18 Downstream MH No. X Value provided by City 19 Downstream MH Rim to Invert

20 Downstream MH Grade to Invert

21 Downstream MH Rim to Grade

22 Sewer Use X Value provided by City

23 Direction X Value provided by Contractor

24 Flow Control

25 Height (Dia.) X Value provided by City

26 Width X Value provided by City

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