3-23-20_DRFP Industry Comment Matrix QMA - Final.xlsx
XLSX spreadsheet 28 KB Posted
- Solicitation number
- 20-MDA-10459
- Issued by
-
DOD Missile Defense Agency
About this file
This document provides details on a federal solicitation for quality and mission assurance services in support of the Missile Defense Agency. The solicitation seeks proposals for a cost-plus-fixed-fee contract to develop, implement, sustain, and execute both Missile Defense System and program-level quality assurance policies, requirements, and programs. Key requirements include supporting quality assurance of system demonstration activities including flight and ground tests, as well as parts, materials and processes support; configuration management; manufacturing support; and technical risk identification and management processes. The solicitation is set aside for small businesses with a NAICS code of 541715 and size standard of 1250 employees. The period of performance is a three year base period with two one-year options. Proposals are due by June 9, 2020 and award will be made using best value tradeoff procedures. Places of performance include Huntsville, AL, Dahlgren, VA, Fort Belvoir, VA, Kirtland AFB, NM, Vandenberg AFB, CA, and others.
View the file
Other files
Show all 23
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
QMA
| # | Document | Page # | Paragraph /Figure | |||
| Number | Comment/ Rationale | Proposed Resolution(s) | Government Response | |||
| 1 | DRAFT TEAMS-Next Statement of Work | |||||
| Quality and Mission Assurance (QMA) | 48-50 | 4.1 Monthly Status Report (CDRL A001); and 4.7 Small Business Utilization (CDRL A001) | Per the SOW Section 4.1, references Contract Data Requirements List (CDRLs) A001 "Monthly Status Report" on page 48. RFP Section 4.7 references CDRL A001 "Small Business Utilization Plan" on page 50. Please clarify the reference to CDRL A001 as Monthly Status Report and Small Business Utilization. | CDRL A001 is the Monthly Status Report. Small Business utilization is included in this CDRL as well. | ||
| 2 | DRAFT TEAMS-Next Statement of Work | |||||
| Quality and Mission Assurance (QMA) | 48-51 | 4.0 Contract Management and 6.0 Cybersecurity | The SOW lists Section 4.0 Contract Management, and Section 6.0 Cybersecurity, however it appears that there is no Section 5.0. Please clarify. | SOW has been reformatted | ||
| 3 | DRAFT TEAMS-Next Statement of Work | |||||
| Quality and Mission Assurance (QMA) | 54 | 10.0 Transition, Staffing, Key Personnel, and Manpower Reporting | Per the SOW Section 10.0, "Key personnel for this effort are IAW Special Contract Provision H-14 Personnel Qualifications (May 2005) and Section 4.4 Professional Labor Categories/Qualifications (See Table 10.1 below)." SOW section referenced is titled 4.4 Organizational Conflict of Interest Management Plan (CDRL A005). Please clarify the reference in SOW Section 10.0 to "4.4 Professional Labor Categories/Qualificiations." | SOW has been reformatted. | ||
| 4 | DRAFT TEAMS-Next Statement of Work | |||||
| Quality and Mission Assurance (QMA) | 25-47 | Functional Descriptions | Are the functional descriptions and qualifications defined on pages 25 - 47 formal LCATS for the purposes of the cost and pricing volume? | Yes. | ||
| 5 | DRAFT TEAMS-Next Statement of Work | |||||
| Quality and Mission Assurance (QMA) | 38, 39, 46 | Functional Descriptions | Functional descriptions on pages 38, 39 and 46 require specific certifications. Will cost associated with obtaining and maintaining these certifications be allowable direct cost on the contract? | No. | ||
| 6 | DRAFT TEAMS-Next Statement of Work | |||||
| Quality and Mission Assurance (QMA) | 25-47 | Functional Descriptions | The listing of functional descriptions in the SOW includes duplicate listings with differing education and years of experience requirements for the following functional descriptions: QMA Analyst (Intermediate) and Program Parts, Materials and Processes Engineer (Advanced). Please confirm which functional description, education, and years of experience requirements should be used to develop the direct labor rates for each of these functional descriptions that have duplicate listings in the SOW. | See revised functional descriptions. | ||
| 7 | DRAFT TEAMS-Next Statement of Work | |||||
| Quality and Mission Assurance (QMA) | 54 | 10.0 | 10.0 Paragraph c. identifies a "Technical Lead". Is there a requirement for Technical Lead(s) on this contract and if so please provide the functional description | These positions are identified as Contract Program Manager Intermediate. | ||
| 8 | DRAFT TEAMS-Next Statement of Work | |||||
| Quality and Mission Assurance (QMA) | 54 | 10.0 d. | ||||
| Table 10.1 | The PM is identified as Key Personnel on page 47 of the SOW. Will it also be indicated in Table 10.1? And will there be any other Key Personnel identified? | See updated SOW and Section M. | ||||
| 9 | DRAFT TEAMS-Next Statement of Work | |||||
| Quality and Mission Assurance (QMA) | 52-53 | 9.1 | Will the government provide the information to complete the table in Section 9.0 Facilities? | The updated chart will be included in the revised SOW. | ||
| 10 | DRAFT TEAMS-Next Statement of Work | |||||
| Quality and Mission Assurance (QMA) | 53-54 | 9.2 and 9.4 | Is it the intent of the government that government IT equipment (laptop computers, docking stations, monitors, mouse, etc.) issued to contractor personnel be tracked in the contractors Property Management System and reported via a monthly inventory report? | IT equipment such as (laptop computers, docking stations, monitors, mouse, etc.)and phones are not considered GFP and will not be tracked in the contractor's property system. | ||
| 11 | N/A | N/A | N/A | Request the Government provide complete SF33 and associated attachments so offerors can adequately identify risk areas or execution concerns without the other parts of the solicitation; particularly Attachment L5 EPW, Section B (CLIN Structure), Section H, and Section I. | Yes. | |
| 12 | Section L | |||||
| Instructions, Conditions, and Notices to Offerors | 5 |
6 and 14 48 - 51 54 2.1 3.1 4.0
10.0 In order to permit potential bidders to evaluate and understand the level of effort requirements via the CLIN structure, will MDA release the SF 33 / model contract as part of the Draft RFP to address the following:
- Per RFP Section 2.1, "[the contract will consist of CPFF LOE Labor CLINs, Cost ODC and Travel CLINs, and an option CPFF LOE CLIN; and will have a base period of three years with two, one-year options."
- Per RFP Section 3.1, "[i]n order to be eligible for award, Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors." Per RFP Section 5.2, third bullet, third sentence, "[any additional Section K information shall also be included in this section."
- Per the SOW Section 4.0, includes several subsections references Contract Data Requirements List (CDRLs), e.g., A001 through A005, "utilizing the format provided as an attachment to the Contract."
| - Per the SOW Section 10.0, "[k]ey personnel for this effort are IAW Special Contract Provision H-14 Personnel Qualifications (May 2005) and Section 4.4 Professional Labor Categories/Qualifications (See Table 10.1 below)." | Yes. | ||||
| 13 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 20 | 8.0 Paragraph 2 | Please confirm the reference to 6.0. RFP states "SOW 6.0 paragraphs 4a-e" for compliance but there is no numbering in SOW 6.0. | Request that the Governement clarifies the reference to SOW 6.0. | Corrected. |
| 14 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 11 | 4.4 Table L-1, Tab 2 | Appendix A is not defined within the RFP or SOW. | Request that the Government define clearly what should be contained in Appendix A of our response. | L, 8.0 was updated to include a definition for Appendix A. |
| 15 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 13 | ||||
| 19 | L.4.11 | ||||
| L.7.6 | RFP Section L.4.11 states "Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal with the one exception being MCS5 Element #2 which requires review of the Cost Volume." RFP Section L.7.6 states "MCS5 Element #2: Provide subject matter expertise to promote the reliability of MDA Systems." Can the Government please clarify the intent of RFP Section L.4.11 for the Cost Volume in regard to the requirements in MCS5 Element #2. | L.4.11 was updated from MCS5 to MCS6. The associated section is now L.7.7. Here MCS6 Element #2 requires use of the Cost/Price Volume. | |||
| 16 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 24 | L.11.4 | RFP Section L.11.4 states "To provide transparency into this evaluation the Government is providing benchmark direct labor rates." Will the government please provide these benchmark direct labor rates as part of the Draft RFP? | Benchmark direct labor rates are provided as part of the final RFP. | |
| 17 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 24 | ||||
| 29 | L.11.4 | ||||
| L.11.7 | RFP Section L.11.4 states "The cost/price evaluation team and the technical evaluators will share information on the adequacy of proposed direct labor rates and fringe benefit cost in accordance with the Total Compensation Plan proposed in the technical volume." Per RFP Section L.11.7, the Total Compensation Plan is proposed in Volume VII Cost and Price. Please confirm that the Total Compensation Plan should be include in the Cost and Price volume VII rather than the Technical Volume | The Total Compensation Plan should be include in the Cost and Price volume rather than the Technical Volume. | |||
| 18 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 24 | L.11.5 | RFP Section L.11.5 is entitled "Excel Pricing Workbook (EPW) (See attachment L.5)". Can the government please provide Attachment L.5 - EPW as part of the Draft RFP? | Yes. The Attachment L5 - EPW is available as part of the Solicitation. | |
| 19 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 27 | L.11.5 | RFP Section L.11.5 states “The offeror shall populate Section J Attachment 5 TERP Pricing Model worksheet titled “Rate Database” with the FBLRs from the Composite Rates for TERP Worksheet.” Will the government please provide Section J Attachment 5 TERP Pricing Model as part of the Draft RFP? | Yes. Section J Attachment 05 is available as part of the Solicitation. | |
| 20 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 11 | 4.4 Table L-1 | Table L-1 calls out Tab 3 of Vol I - Contract Documentation to include the Solicitations Exception Matrix. However, there is no requirement identified within Paragraph 5.0 for this matrix. | Insert new subparagraph 5.3 - Solicitation of Exceptions Matrix and renumber remaining subparagraphs accordingly. | The Solicition of Exceptions Matrix is now addressed in subparagraph 5.3. |
| 21 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 11 | 4.4 Table L-1 | Table L-1 calls out Tab 2 of Vol IV - IMCP as Appendix A. However, there is no requirement or set of instructions identified within Paragraph 8.0 for this appendix. | Insert new subparagraph 8.1 - Appendix A. | Instructions are included in Paragraph 8.0 for Appendix A. |
| 22 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 16 | 6.1 | In the directions for the Executive Summary, the Government specifically asks for additional documentation of the adequacy of the contractor's financial resources. This documentation as part of Tab 1 could reduce the space to accurately summarize the offeror's solution. | Recommend having this documentation referenced within the summary be provided within the Pricing Volume (VII). | No. Please advise if your company has insufficient page count to address all of the items specified. |
| 23 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 19 | 7.7 | MCS6 Element #4 references SOW 4.3.1.7. However, the Draft SOW has no such paragraph currently | Please clarify the SOW reference. | Reference has been corrected. |
| 24 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 13 | 4.11 | Paragraph refers to MCS5 Element #2, but this appears to be in error. | Request Government confirm this should refer to MCS6 versus MCS5. | L, 4.11 has been revised to refer to MCS6 versus MCS5. |
| 25 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 19 | 7.7 | Last sentence of first paragraph which reads: "…approach to, and understanding of, the following MCS5 elements #1, #2 and #3:" appears to be in error. | Request Government confirm this should refer to MCS6 versus MCS5. | L, 7.7 has been revised to refer to MCS6 verus MCS5. |
| 26 | Section L | ||||
| Instructions, Conditions, and Notices to Offerors | 4 | 1.6 Notice Regarding OCI – Determination to Participate in This Acquisition | Per RFP Section L.1.6(b), (c), and (d), |
(b) “This policy will be implemented and enforced through the entire QMA contract period of performance as set forth in contract clause H-09 - ORGANIZATIONAL CONFLICT OF INTEREST. Applicable restrictions and duration of restrictions are indicated in paragraph b(2) of the clause."
(c) “The OCI Mitigation Plan shall specifically address the OCI disclosures required in this section and explain how the prime is in full compliance with H-09 Organizational Conflict of Interest (February 2020)."
(d) “The PCO reserves the right to reject offers from Offerors which do not adequately resolve all OCIs or are inconsistent with the identified QMA OCI restrictions."
| The Draft RFP did not include the model contract or the H-09 clause referenced in Section L for bidders to review. Will MDA release the model contract to bidders to understand and evaulate the H-09 OCI paragraph b(2) restrictions prior to Final RFP? | H-9 "Organizational Conflict of Interest " clause is provided in the Solicitation. | ||||||
| 27 | Section L | ||||||
| Instructions, Conditions, and Notices to Offerors | 5 and 8 | 1.6 Notice Regarding OCI – Determination to Participate in This Acquisition; and 2.11 PCO’s Responsibility Determination | Per RFP Section L.1.6(d), third sentence, “The PCO reserves the right to reject offers from Offerors which do not adequately resolve all OCIs or are inconsistent with the identified QMA OCI restrictions." However per RFP Section L.2.11, second paragraph, third sentence "The PCO reserves the right to reject proposals from Offerors which do not adequately avoid or mitigate all OCIs or are inconsistent with the C3PO OCI restrictions." Is the reference in Section L.2.11 to "C3PO" a mistake? If so, should state "QMA" OCI restricions instead of "C3PO"? | C3PO has been replaced with QMA. | |||
| 28 | Section L | ||||||
| Instructions, Conditions, and Notices to Offerors | 5; and 14 - 15 | 1.6 Notice Regarding OCI – Determination to Participate in This Acquisition; and 5.0 CONTRACT DOCUMENTATION (VOLUME I) | Per RFP Section L1.5(c)(1), "Each Offeror must submit, for itself, partners, and subcontractors, an "OCI Disclosure Form", Attachment L7 and applicable supporting documents;" and Section 5.4, "The Offeror must submit an OCI Disclosure Form for each instance of MDA related work (e.g. | ||||
| subcontract, prime contract, etc.), whether contracted by MDA or another Government Agency as detailed in paragraph 1.6(c)(1)." Will MDA release the Attachment L7 as part of the Draft RFP to permit potential bidders to evaluate and ensure full compliance with the QMA OCI restrictions? | Yes. Attachment L7 is provided along with the solicitation. | ||||||
| 29 | Section L | ||||||
| Instructions, Conditions, and Notices to Offerors | Section L page 19 | 7.7 Subfactor MCS6: Human Capital Management | Per RFP Section L.7.7 MCS6 Element #4: MCS1 Element #4: "Key Staff Position defined as Contract Program Manager (CPM). Provide resume that meets all the qualifications at time of proposal submission from SOW 4.3.1.7 for the CPM. The CPM position from SOW 4.3.1.7 is shown in the table below." Is the reference in Section L.7.7 to "SOW 4.3.1.7" a mistake? If so, it should state "SOW 3.1.1" instead of "SOW 4.3.1.7" | The Government removed the incorrect reference MCS1 Element #4. The correct reference to the CPM is SOW 4.3.1.6.1. | |||
| 30 | Section L | ||||||
| Instructions, Conditions, and Notices to Offerors | Section L page 19 SOW pages 6-7 | 7.7 Subfactor MCS6: Human Capital Management | Per RFP Section L 7.7, table on page 19 states "Contract Program Manager Key Personnel (Key Staff Position) SOW (para 3.1.1 (a-d)." The SOW Section 3.1.1 Contract Program Management on page 6 - 7, lists paragraph (a) - (e). Is the reference in Section L.7.7 to "(para 3.1.1 (a-d)" a mistake? If so, it should it state "(para 3.1.1 (a-e)" instead of "(para 3.1.1 (a-d)" | Corrected. | |||
| 31 | Section M Evaluation Factors for Award | Pages 5 - 6 | 2.9 Contracting Officer’s Responsibility Determination | Per RFP Section M.2.9, second paragraph, third sentence (page 6) "The PCO reserves the right to reject proposals from Offerors which do not adequately avoid or mitigate all OCIs or are inconsistent with the C3PO OCI restrictions." Is the reference in Section M.2.9 to "C3PO" a mistake? If so, should state "QMA" OCI restricions instead of "C3PO"? | CP3O has been replaced with QMA. | ||
| 32 | Section M Evaluation Factors for Award | Pages 11 - 12 | 4.6 Subfactor MCS6: Human Capital Management | Per RFP Section M.4.6, table on pages 11-12 states "Contract Program Manager Key Personnel (Key Staff Position) SOW (para 3.1.1 (a-d)." The SOW Section 3.1.1 Contract Program Management on page 6 - 7, lists paragraph (a) - (e). Is the reference in Section L.7.7 to "(para 3.1.1 (a-d)" a mistake? If so, should it state "(para 3.1.1 (a-e)" instead of "(para 3.1.1 (a-d)"? | Corrected. | ||
| 33 | Section L | ||||||
| Instructions, Conditions, and Notices to Offerors | 1 | 1.4 General Instructions to Offerors | The PCO listed for for this acquisition is listed as Summer Behel but the email is listed as amanda.behel@mda.mil | Please clarify the correct PCO for this acquisition | L,1.4 has been updated to provide the full name of the PCO for this acquisition. | ||
| 34 | QMA - SOW; Section L | 61 overall; page 4 in section L | 1.6 (b) | "OCI conflict areas have also been identified between this procurement and other Advisory and Assistance Services (A&AS) contracts. Accordingly, certain restrictions will apply to the QMA successful offeror and team members (subcontractor, joint venture, or otherwise) for those A&AS contracts. This policy will be implemented and enforced through the entire QMA contract period of performance as set forth in contract clause H-09 - ORGANIZATIONAL CONFLICT OF INTEREST. Applicable restrictions and duration of restrictions are indicated in paragraph b(2) of the clause." | There is no "clause H-09 - ORGANIZATIONAL CONFLICT OF INTEREST" listed or provided to reference. Please provide this document/clause, specific to QMA, so we may reference and determine any OCI issues | The H-09 - Organizational Conflict of Interest Clause is available in the Solicitation. | |
| 35 | QMA - SOW | 48 | 4.2 (Cost Report by CLIN) | How many CLINs are expected for this contract? | Would the contractor be able to recommend consolation of CLINs (possibly fewer CLINS with sub-CLINs) for better management and visibility for USG? | Please see the Solicition. Consolidation is not an option because of stakeholder budgeting requirements. | |
| 36 | QMA - SOW | 25 | Table 3.1 | In Table 3.1, Contract Program Management, it specifies "Prior experience managing 60+ Government or contractor personnel". What is the significance of 60+ for personnel ? What is the expected size of the contract support or number of personnel the PM is expected to oversee on a daily basis? | Please provide more descriptive information and desired skill sets on roles and rsponsibilities vice selecting a simple number of personnel as your benchmark of success. | The Government believes that the number of personnel previously managed is a good indicator of the likelihood of success on this effort. Contract support requirements are defined in the EPW. | |
| 37 | QMA - Section L (Instructions) | 4 | L, 1.6.b | Section 1.6.b refers to two separate rationales for OCI. The first is FAR based and clearly indicates supporting |
the system developers (such as Boeing, Raytheon Northrop Grumman, etc.) presents a clear conflict. We agree with the FAR restrictions referenced.
However, the second rationale does not reference a FAR or other statutory requirement as its basis. As it is currently stated:
“OCI conflict areas have also been identified between this procurement and other Advisory and Assistance Services (A&AS) contracts. Accordingly, certain restrictions will apply to the QMA successful offeror and team members (subcontractor, joint venture, or otherwise) for those A&AS contracts.”
As written, this clause does not provide clarity as to what the restrictions are, nor what the foundation or underlying principles justify this restrictive stance. Please provide the regulatory reference.
* Please provide an updated H-09 table as referenced in section 1.6-b.
| H-9 "Organizational Conflict of Interest " clause is provided in the Solicitation. The specific FAR restrictions are identified in paragraph b(2) of the H-09 clause. | |||||
| 38 | QMA - Section L (Instructions) | 29 | L, 11.7 | The Total Compensation Plan provides guidance as to benefits with an itemized list labeled “BaselineExpectations.” How will this be scored in the evaluation phase? | The Total Compensation Plan will be scored in accordance with Section M. |
| 39 | QMA - SOW | 55 | SOW | Please provide the paragraph on emergent/surge process. | Added. |
| 40 | QMA | Does the Government intend to include FAR 52.222-17 Nondisplacement of Qualified Workers in this |
solicitation?
| Yes. | |||||
| 41 | Section L & Section M | L- pgs. 11 & 21, M- pg. 13 | Table L-1, and L.11, and M.8 | Can the government confirm the Cost and Price (Volume VII) section’s correct Factor number? In Table L-1 of section L and 8.0 of Section M, the Cost and Price Volume is listed as Factor 4, but Section L.11 lists the Cost and Price as Factor 5. | Cost and Price is Factor 4 (Volume VI). |
| 42 | SOW | SOW para 1.3 | Based on documents referenced and not provided in SOW paragraph 1.3, will there be, and may we have access to, a “Bidder’s Library” so we effectively bid and price our proposal with the most accuracy? | Yes. |
QMA Draft RFP HQ0147-20-R-0002 MDA Industry Comment Matrix Compilation
&"Times New Roman,Regular"&10Approved for Public Release 20-MDA-10459 (15 Apr 20)
File details come from the government source that posted it. Updated .