3-2026-113 RFP Fleet Vehicle Wrapping.pdf

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SUPERIOR COURT OF CALIFORNIA,

COUNTY OF LOS ANGELES

REQUEST FOR PROPOSALS

(Non-IT Services)

RFP # 2026-113

FLEET VEHICLE WRAPPING

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A. BACKGROUND / PURPOSE

The Superior Court of California, County of Los Angeles (Court) is requesting proposals from well-qualified Proposers to provide wrapping services for its fleet vehicles. Interested and qualified Proposers who can demonstrate their ability to successfully provide the services described in this Request for Proposal (RFP) are invited to submit a proposal.

This is a fully electronic RFP process. All proposals must be submitted electronically on the Court’s Online Procurement Website at https://lacourt.bonfirehub.com/ (Bonfire) in accordance with the requirements set forth in this document. See the attached Court Online Procurement Procedures for further information.

B. DESCRIPTION OF GOODS AND/OR SERVICES NEEDED

The Court seeks wrapping services for its fleet vehicles meeting the requirements set forth in the Statement of Work.

C. RFP TIME-LINE

The Court has developed the following list of key events related to this RFP. The listed dates are not binding upon the Court and subject to change at the discretion of the Court. Changes to the listed dates will be posted on Bonfire or on the Court’s website.

EVENT DATE

RFP Issued See Bonfire for exact date

Deadline for Submission of Questions See Bonfire for exact date

Proposal Due Date (Late proposals will not be accepted by the Court)

See Bonfire for exact date

Proposal Evaluations October 2026 (estimated)

Notice of Intent to Award October 2026 (estimated)

Start Date of Services November 2026 (estimated)

D. RFP PACKET ATTACHMENTS

1. Statement of Work

Describes in detail the specific services for which proposals are being solicited. Once a contractor has been selected, the Statement of Work will become part of the final Agreement.

https://lacourt.bonfirehub.com/

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2. Cost Proposal

Proposer must complete and submit the Cost Proposal form where indicated on Bonfire.

3. Court Online Procurement Procedures

These rules and procedures govern this solicitation and should be read carefully by Proposer.

4. Terms and Conditions

Proposers are encouraged to review carefully the Model Agreement, which includes the Court’s Standard Business Terms and Conditions. Please note that the language may be subject to change. Proposers are not required to sign the Model Agreement at this time.

The contractor selected to provide services as a result of this RFP process will be required to sign the final version of the Model Agreement upon completion of the negotiation process.

Any proposed exceptions/modifications to the Model Agreement must be submitted on a red-line version of the Model Agreement with comments to substantiate each proposed exception/modification.

5. Required Forms

All forms posted on Bonfire must be completed and submitted electronically on Bonfire.

The completed forms will become part of Proposer’s proposal.

E. MINIMUM REQUIREMENTS

Proposer must meet the minimum requirements listed below. Failure to comply with any one of the minimum requirements may be cause for disqualifying a proposal from further consideration.

The Court may, in its discretion, waive minor deviations or defects. Only those proposals that are deemed as meeting the minimum requirements may be considered for a full evaluation and a possible contract award.

1. Proposal Submission Deadline. The proposal must be submitted on Bonfire on or before the Proposal Due Date. The Court does not accept proposals submitted by email, except under limited circumstances as determined by the Court.

2. Experience and Capability. Proposer must have at least five (5) consecutive years documented experience in providing services similar to the ones being solicited, as described in this RFP. Such experience shall be documented by completing the Vendor Information Questionnaire on Bonfire.

3. Insurance.

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The selected contractor must procure and maintain the insurance coverages as indicated below. The Court Standard Business Terms and Conditions 5.0 describes the Court’s specific insurance requirements.

☒Standard Business Terms and Conditions 5.0, Section 23.2 Insurance Requirements – Specific Coverages

☒ Workers Compensation/Employer’s Liability ☒ Commercial General Liability

☒ $1 million per occurrence and $2 million annual aggregate ☒ Commercial Automobile Liability

4. Business License and Certifications. Upon request of the Court, Proposer must submit copies of any current business licenses, professional licenses, certificates or other credentials required by the nature of the contract work to be performed by Proposer.

5. Required Forms. Proposer must complete and submit all Required Forms posted on Bonfire as directed.

F. TECHNICAL PROPOSAL

In preparing its proposal, Proposer should do so in its own words and take care not to simply copy the language in the RFP. Specific information is requested from all Proposers to ensure that the proposals can be fairly compared in a standard manner. Only that information which is contained in the proposal will be evaluated. Incomplete or inaccurate information may result in disqualification of the proposal.

1. Executive Summary. Provide an Executive Summary of your proposal. The Executive Summary should be a high‐level, general overview of how Proposer intends to accomplish the requirements of this RFP. The Executive Summary should demonstrate the Proposer’s understanding of the requirements. The Executive Summary must also address how Proposer meets the minimum requirements.

2. Work Plan for Providing the Requested Services. Provide a detailed Work Plan, which must include a proposed method for completing the work set forth in the Statement of Work.

3. Staff Qualifications. For each key staff member provide a resume describing the individual’s background and experience, as well as the individual’s ability and experience in conducting the proposed activities.

4. Business License and Certification. Upon request of the Court, Proposer must submit copies of all business or professional licenses or certificates required by the nature of the services to be performed and held by Proposer (i.e. California State Board of Equalization Seller’s Permit and Business License).

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5. Required Forms. Proposer shall complete and submit all Required Forms posted on Bonfire where indicated on Bonfire.

G. COST PROPOSAL

1. Proposer must download, complete, and upload the Cost Proposal form where indicated on Bonfire.

2. The Cost Proposal shall include Proposer’s pricing for the services described in the Statement of Work.

3. In calculating pricing to be offered, Proposers are cautioned to include all costs associated with providing this service.

4. All figures entered on the Cost Proposal form must be legible.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

H. EVALUATION OF PROPOSALS

1. The Court shall evaluate the proposals using the criteria set forth in the table below.

EVALUATION CRITERIA PERCENT

WEIGHTED

Experience on Similar Assignments 32%

Quality of Work Plan Submitted 25%

Cost 40%

Disabled Veteran Business Enterprise 3%

I. ADDITIONAL PROVISIONS

1. Cooperative Agreement (“Piggybacking”). Following discussion and consideration by the Court and the successful bidder/proposer, the “piggybacking clause,” provided in the Model Agreement, may be included in the final form of the Agreement if mutually desired.

2. Disabled Veteran Business Enterprise (DVBE) Preference.

a. The Court has established rules and procedures for its DVBE program. Qualified Proposers wishing to claim the DVBE incentive should refer to the DVBE Rules and Procedures for further information. The Court’s DVBE Rules and Procedures can be located at the following website:

https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs

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b. A Proposer will receive the DVBE incentive if, in the Court’s sole discretion, Proposer has met all applicable requirements. If Proposer receives the DVBE incentive, the final score of its proposal will be increased by an amount equal to 3% of the total possible available points.

3. Generative Artificial Intelligence (GenAI)

a. Definitions.

“Artificial intelligence” or “AI” means technology that enables computers and machines to reason, learn, and act in a way that would typically require human intelligence.

“Generative Artificial Intelligence” or “GenAI” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, audio, code, and data visualizations, that emulates the structure and characteristics of the system’s training data.

b. In its proposal, Proposer must notify the Court if Proposer’s goods or services contain or utilize GenAI (or will contain or utilize GenAI), or if GenAI is or will be included in any services, goods, or deliverables that materially impact:

1) functionality of a Court system (i.e., the work using GenAI could have a significant, substantial effect on the system’s data integrity, availability, confidentiality, or security, and failure to perform such work in accordance with the contract could cause major disruptions to court operations);

2) risk to the Court (i.e., the work using GenAI could have a significant, substantial effect on the Court’s operations, finances, security, or reputation, and failure to perform such work in accordance with the contract would constitute a high likelihood of damage to the Court); or

3) contract performance (i.e., when failure to conduct work which uses GenAI in accordance with the contract would constitute a material breach of contract).

c. Proposer’s failure to disclose GenAI to the Court may result in disqualification (at the Court’s sole discretion), and the Court reserves the right to seek any and all relief it may be entitled to as a result of such non-disclosure.

d. The Court reserves the right to incorporate GenAI-related provisions into the final contract and to reject bids/offers that present an unacceptable level of risk to the Court, as determined by the Court in its sole discretion.

4. Multiple Awards. The Court reserves the right, but is under no obligation, to award multiple contracts to more than one vendor under this RFP. If multiple awards are made, the Court will not be obligated to procure any minimum amount of Work under any such contracts executed under this RFP.

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ATTACHMENT A – STATEMENT OF WORK (SOW)

A. BACKGROUND / PURPOSE

The Court is seeking a qualified Contractor to provide professional vehicle wrapping services for 28 of its fleet vehicles, which includes cargo vans, minivans, and box trucks. The Court requires the application of a distinct wrap design across these vehicles.. All wrapping work must be completed in accordance with the highest industry standards to ensure durability, visual appeal, and proper installation.

B. DETAILED DESCRIPTION OF GOODS AND/OR SERVICES NEEDED

1. A total of 28 vehicles are included in this project to be wrapped by the Contractor.

2. Eleven (11) newer, white vehicles require initial wrapping, as they are not currently wrapped.

a) Those vehicles are denoted as "White with Door Decals" in Table 1.

3. Seventeen (17) older vehicles will require the removal of existing graphics, followed by installation of new wraps.

a) Those vehicles are denoted as "Gina Wrap" and "Your Court Your Way Wrap" in Table 1; those titles match the existing wrap design.

b) Four (4) are box-trucks (1-Hino & 3 Ford 550)

c) Two (2) are Ford Transit High Roof

4. Vehicle wrapping must be performed at the vendor’s designated location. The Court is responsible for drop-off/pickup of the vehicles.

5. For a detailed summary of vehicles and their wrapping requirements, please refer to Table 1.

Table 1: Vehicle Wrapping Requirements

# Veh. ID Year Make Model Type White with Door

Decals

“Gina” Wrap

“Your Court Your Way” Wrap

1 84438 2023 Ford Transit Van Cargo Van x

2 00290 2023 Dodge Ram Pro Master Cargo Van x

3 00291 2023 Dodge Ram Pro Master Cargo Van x

4 00292 2023 Dodge Ram Pro Master Cargo Van x

5 39826 2025 Ford Transit Van Cargo Van x

6 30816 2025 Ford Transit Van Cargo Van x

7 30055 2025 Ford Transit Van Cargo Van x

8 15479 2025 Ford Transit Van Cargo Van x

9 26224 2025 Ford Transit Van Cargo Van x

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10 15540 2025 Ford Transit Van Cargo Van x

11 91619 2009 Ford E-350 Cargo Van x

12 13591 2007 Ford E-350 Cargo Van x

13 13716 2011 Ford E-350 Cargo Van x

14 18906 2017 Dodge Grand Caravan Minivan x

15 21153 2017 Ford Transit Van Cargo Van x

16 21155 2017 Ford Transit Van Cargo Van x

17 21158 2017 Ford Transit Van Cargo Van x

18 21159 2017 Ford Transit Van Cargo Van x

19 88958 2017 Ford Transit Connect Transit - Minivan x

20 26808 2022 Ford Transit Van Cargo Van x

21 53697 2015 HINO 268 Box Truck x

22 82172 2012 Ford F-550 Box Truck x

23 12310 2015 Ford F-550 Box Truck x

24 66682 2008 Ford F-550 Box Truck x

25 27000 2022 Ford Transit Van Cargo Van x

26 84263 2023 Ford Transit Van Cargo Van x

27 84269 2023 Ford Transit Van Cargo Van x

28 84418 2023 Ford Transit Van Cargo Van x

11 8 9

6. The Court's new wrap designs are shown in Figures 2 and 3, and in the attached Exhibit A. The Contractor must utilize these designs for the vehicle wraps.

7. The Contractor is responsible for measuring the vehicles to ensure that the wraps fit the vehicles before installation.

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8. After measuring the vehicles for fit, the Contractor is responsible for ensuring that the Court's design is modified (if needed) to fit each vehicle's dimensions.

a) Any alterations to the design are subject to Court approval before application.

Figure 2: Court Wrap Design - Cargo Van

Figure 3: Court Wrap Design - Box Truck

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C. DELIVERABLES SCHEDULE

Before project commencement, the contractor shall provide the Court's Project Manager with a Vehicle Wrapping Schedule that specifies the vehicle ID number and dates of commencement and completion of the vehicle wrapping. As vehicles will have to be temporarily out of service during vehicle wrapping, the schedule must be coordinated with the Court's Project Manager.

The Vehicle Wrapping Schedule is subject to approval by the Court's Project Manager before work can commence.

D. INSPECTION AND/OR ACCEPTANCE CRITERIA

After completion of vehicle wrapping, the wrapped vehicles are subject to inspection and acceptance by the Court's Project Manager. Only those vehicles that have been completed in accordance with the highest industry standards to ensure durability, visual appeal, and proper installation of the Court's approved design will be accepted by the Court.

Only following proper inspection and acceptance can the Contractor invoice the Court for completed services.

E. PRODUCT AND/OR SERVICE WARRANTIES

3-year warranty on workmanship and certified film product is required for all vehicle wraps.

F. CONTRACTOR’S RESPONSIBILITIES

The Contractor shall specify a Project Manager for the project. The Project Manager will be responsible for coordinating with the Court for all matters relating to the work.

G. COURT’S RESPONSIBILITIES

The Court will specify a Project Manager for the project. The Court's Project Manager will be responsible for coordination work schedule, monitoring performance, providing any/all requested design images/logos, and providing inspection and acceptance of the work.