3-2026-017 IFB Furniture for Plans Room - HOR.pdf

IFB 2026-017 Page 1 of 9

SUPERIOR COURT OF CALIFORNIA,

COUNTY OF LOS ANGELES

INVITATION FOR BIDS

(Non-IT Goods)

IFB # 2026-017

Furniture for Plans Room – Hall of Records

IFB 2026-017 Page 2 of 9

A. BACKGROUND / PURPOSE

The Superior Court of California, County of Los Angeles (“Court”) is requesting bids from well-qualified Vendors to provide and install furniture to store plans at the Hall of Records (“HOR”).

Interested and qualified Vendors who can demonstrate their ability to successfully provide the goods described in this Invitation for Bid (“IFB”) are invited to submit a bid.

If an award is made, the Court intends to award a Purchase Order in accordance with the Award Standards set forth in the Court Online Procurement Procedures.

This is a fully electronic IFB process. All bids must be submitted electronically on the Court’s Online Procurement Website at https://lacourt.bonfirehub.com/ (Bonfire) in accordance with the requirements set forth in this document. See the posted Court Online Procurement Procedures for further information.

B. DESCRIPTION OF GOODS AND/OR SERVICES NEEDED

The Court seeks the purchase and installation of furniture to store plans at the Hall of Records, meeting the requirements set forth in the Statement of Work.

C. IFB TIME-LINE

The Court has developed the following list of key events related to this IFB. The listed dates are not binding upon the Court and subject to change at the discretion of the Court. Changes to the listed dates will be posted on Bonfire or on the Court’s website.

EVENT DATE

IFB Issued See Bonfire for exact date(s)

Deadline for Submission of Questions See Bonfire for exact date(s)

Bid Due Date (Late bids will not be accepted by the Court)

See Bonfire for exact date(s)

Bid Evaluations 02/11/2026 (estimated)

Notice of Intent to Award 02/11/2026 (estimated)

Expected Deliverable Date March 2026 (estimated) https://lacourt.bonfirehub.com/

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D. IFB PACKET ATTACHMENTS

1. Statement of Work

Describes in detail the specific goods and services for which proposals are being solicited.

Once a contractor has been selected, the Statement of Work will become part of the Purchase Order.

2. Court Online Procurement Procedures

These rules and procedures govern this solicitation and should be read carefully by Vendor.

3. Terms and Conditions

Vendors are encouraged to review carefully the Purchase Order (PO) Terms and Conditions. The contractor selected to provide services as a result of this IFB process will be required to accept the PO Terms and Conditions.

Any material exception to the terms and conditions may render a bid nonresponsive. The Court, in its sole discretion, will determine what constitutes a material exception.

4. Required Forms

All forms posted on Bonfire must be completed and submitted electronically on Bonfire.

The completed forms will become part of Vendor’s bid.

E. MINIMUM REQUIREMENTS

Vendor must meet the minimum requirements listed below. Failure to comply with the minimum requirements may be cause for disqualifying a bid from further consideration. The Court may, in its discretion, waive minor deviations or defects.

1. Bid Submission Deadline. The bid must be submitted on Bonfire on or before the Bid Due Date. The Court will not accept bids submitted by email, unless otherwise specified.

2. Insurance. The selected contractor agrees to maintain insurance as specified in the PO Terms and Conditions.

3. Business License and Certifications (if applicable). Upon request of the Court, Proposer must submit copies of any current business licenses, professional licenses, certificates or other credentials required by the nature of the contract work to be performed by Proposer.

4. Registered with the Department of Industrial Relations (DIR). All contractors and their respective subcontractors must be registered with the DIR prior to submitting a bid for Public Works projects. The Court cannot award a contract to an unregistered contractor

IFB 2026-017 Page 4 of 9 and will not consider any proposal from an unregistered contractor or contractors with unregistered subcontractors.

5. Authorized Reseller (if applicable). A reseller of a manufacturer’s product must be an authorized reseller of the product being offered in its proposal.

6. Required Forms. Vendor must complete and submit all Required Forms posted on Bonfire as directed.

F. BID SUBMISSION

1. Vendor shall submit on Bonfire, where indicated, it’s pricing for the goods described in the Statement of Work.

2. Pricing offered should be all-inclusive, excluding sales tax.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

G. ADDITIONAL PROVISIONS

1. Disabled Veteran Business Enterprise (DVBE) Preference.

a. The Court has established rules and procedures for its DVBE program. Qualified Vendors wishing to claim the DVBE incentive should refer to the DVBE Rules and Procedures for further information. The Court’s DVBE Rules and Procedures can be located at the following website:

https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs

b. A Vendor will receive the DVBE incentive if, in the Court’s sole discretion, Vendor has met all applicable requirements. If Vendor receives the DVBE incentive, the dollar amount of its bid will be reduced (for evaluation purposes only) by an amount equal to 3% of the lowest responsible bid, not to exceed $5,000.

https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs

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ATTACHMENT A – STATEMENT OF WORK

A. BACKGROUND / PURPOSE

The Superior Court of California, County of Los Angeles (Court) requires furniture for the facilities HOR office. The Court has designed a location to house all plans for our facilities; this location requires new furniture to store the plans. The systems furniture in other areas of the office is color matched to the already purchased furniture. The furniture required for this purchase will need the same finishes to be matched.

B. DETAILED DESCRIPTION OF GOODS AND/OR SERVICES NEEDED

The Court requires metal shelving, drawers, cubbies and wood laminate countertops to house plans for all Court facilities. The finishes for the shelving, drawers and tops need to match already purchased furniture for the office space. The Court requests designs with layouts and renderings to review prior to ordering. The Court requires the Contractor to conduct an onsite walk and confirm existing conditions and measurements prior to ordering.

The furniture selection and finishes are subject to the approval of the Court.

Furniture and Quantities:

The following furniture selection is suggested by the court. Alternative configurations that provide the same storage capacities and requirements as listed below and fit a 26’6” wall will be considered with Court approval. See Attachment B – Project Floor Plan & Rendering for details on the configuration.

Metal shelving/cabinets:

Quantity Dimensions Description 4 109.25"H X 36"W X30"D Open front shelving to house rolled and folded plans. With full height back.

3 32.75"H X 36''W X 30"D Open front shelving to house rolled and folded plans. With wood laminate top.

With back.

1 32.75"H X 36''W X 30"D With flat drawers to house unfolded plans.

With wood laminate top.

Color Samples:

The following finishes and color samples are suggested by the Court. The finishes and/or colors must match or be very similar. Alternative colors/finishes are subject to Court approval. See Attachment C – Color Samples for image samples of the suggested colors.

Metal- Platinum Metallic PR2 Metal- Light Gray T47 Metal- Pewter PE17 Wood Top (laminate)- Fawn Cypress

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C. DELIVERABLES SCHEDULE

The Court has a planned installation of furniture for March 2026. The delivery/installation for this purchase shall coincide with the existing scheduled installation.

Delivery Address:

Hall of Records, Suite 1510 320 W. Temple Street Los Angeles, CA 90012

D. INSPECTION AND/OR ACCEPTANCE CRITERIA

The Court will provide final inspection and acceptance.

E. CONTRACTOR’S RESPONSIBILITIES

Contractor will supply layouts and renderings. Matching finishes or options. They will also deliver and install in confirmed location.

F. COURT’S RESPONSIBILITIES

Confirm and approve layouts and finishes that are provided by the Contractor. Access into area for installation

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ATTACHMENT B – PROJECT FLOOR PLAN & RENDERING

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ATTACHMENT C – COLOR SAMPLES

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