3 1620000327 SV0198-26 R2 Auditor SF1449.pdf
PDF 2 MB Posted
- Attached to
- R2 Auditor
- Solicitation number
- SV0198-26
About this file
This document is a Solicitation/Contract/Order for Commercial Items (SF 1449) issued by UNICOR, FPI Central Office for third-party professional auditing and certification services. The solicitation is for a one-year contract with two option years for conducting surveillance and certification audits across multiple UNICOR Electronics Recycling Business Group Factories located in Atwater, CA; Marianna, FL; Schylkill, PA; Texarkana, TX; Allenwood, PA; Leavenworth, KS; and Terminal Island, CA.
The contract covers six management systems plus one campus site, with audits focused on RIOS (Responsible Recycling) certification. The solicitation is unrestricted and not set aside for small businesses. The base year is calendar year 2026, with Option Year 1 in 2027 and Option Year 2 in 2028. Significant evaluation criteria include firm qualifications, auditor experience, costs, ANAB accreditation status, ability to meet UNICOR's schedule, post-audit processes, and compliance with contracting requirements. The SAM.gov posting date is 12/30/2025, with quotes due on 1/16/2026. The solicitation includes multiple line items for surveillance and certification audits across different facility locations, with each audit priced as a single unit and delivery dates set for the end of each respective year.
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Page 1 of 52ORDER NUMBER:
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
1. REQUISITION NUMBER PAGE 1 OF
2. CONTRACT NO. 3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE
DATE
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No collect calls)
8. OFFER DUE DATE/
LOCAL TIME
9. ISSUED BY
13b. RATING
14. METHOD OF SOLICITATION
CODE
15. DELIVER TO 16. ADMINISTERED BY CODE
18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/
OFFEROR
CODE
FACILITY
CODE
CODE
TELEPHONE NO.
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED
RFQ IFB RFP
SEE ADDENDUM
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
29. AWARD OF CONTRACT: REF. OFFER
DATED . . YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR
30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA - FAR (48 CFR) 53.212
10. THIS ACQUISITION IS UNRESTRICTED OR
NAICS:
SIZE STANDARD:
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
SET ASIDE: % FOR:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
ARE ARE NOT ATTACHED
ARE ARE NOT ATTACHED
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
Coll. No.
8 (A)
EDWOSB
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SMALL BUSINESS
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SECTION B
SUPPLIES OR SERVICES AND PRICES/COSTS
Item No. SUPPLIES OR SERVICE Quantity U/M UNIT PRICE AMOUNT IN US$ Delivery Date
Page 52 of 52ORDER NUMBER:
Page of
ORDER NUMBER:
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
1. REQUISITION NUMBER
PAGE 1 OF
2. CONTRACT NO.
3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE
DATE
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME
b. TELEPHONE NUMBER (No collect calls)
8. OFFER DUE DATE/
LOCAL TIME
9. ISSUED BY
13b. RATING
14. METHOD OF SOLICITATION
CODE
15. DELIVER TO
16. ADMINISTERED BY
CODE
18a. PAYMENT WILL BE MADE BY
CODE
17a. CONTRACTOR/
OFFEROR
CODE
FACILITY
CODE
CODE
TELEPHONE NO.
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED
RFQ
IFB
RFP
SEE ADDENDUM
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only)
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
29. AWARD OF CONTRACT: REF. OFFER
DATED . . YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA - FAR (48 CFR) 53.212
10. THIS ACQUISITION IS
UNRESTRICTED OR
NAICS:
SIZE STANDARD:
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
SET ASIDE:
% FOR:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
ARE
ARE NOT ATTACHED
ARE
ARE NOT ATTACHED
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA \\iaimain\apps1\Pam_Ward\Logos\Pointer.jpg Right Arrow Pointing to Call the Contact Point for this Solicitation/Contract/Order 8 (A)
EDWOSB
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
SMALL BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SMALL BUSINESS
SMALL BUSINESS
Page of Printing C:\FORMFLOW\FORMS\SF\S1449_3.FRP BarbMWilliams
SECTION B
SUPPLIES OR SERVICES AND PRICES/COSTS
Item No. SUPPLIES OR SERVICE Quantity U/M UNIT PRICE AMOUNT IN US$ Delivery Date
| LV_TITLE: Request for Quotation |
| CurrentSheet: |
| SheetCount: |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: 1620000327 |
| 1. REQUISITION NUMBER: |
| PAGE 1 OF: |
| 2. CONTRACT NUMBER: |
| 4. ORDER NUMBER: |
| 5. SOLICITATION NUMBER: SV0198-26 |
| 31b. NAME OF CONTRACTING OFFICER (Type or print): Wesley Newell |
| 31b. NAME OF CONTRACTING OFFICER (Type or print): Wesley Newell |
| 7. FOR SOLICITATION INFORMATION CALL: b. TELEPHONE NUMBER (No collect calls): |
| 15. DELIVER TO CODE: COCO |
| 15. DELIVER TO CODE: COCO |
| % For : 100 |
| 12. DISCOUNT TERMS: |
| 13b. RATING: |
| 15. DELIVER TO: |
| 17a. CONTRACTOR/ OFFEROR CODE: 391014499 |
| 17a. CONTRACTOR/ OFFEROR CODE: 391014499 |
| 17a. CONTRACTOR/ OFFEROR CODE: 391014499 |
| 17a. CONTRACTOR/ OFFEROR: UNDETERMINED SOURCE |
NA BLANK
WASHINGTON DC 20534
| 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER: |
| 18a. PAYMENT WILL BE MADE BY: |
| 19. ITEM NUMBER. Line 1 of 8.: |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: See Section B |
| 21. QUANTITY: |
| 22. UNIT: |
| 23. UNIT PRICE: |
| 19. ITEM NUMBER. Line 2 of 8.: |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: |
| 21. QUANTITY: |
| 22. UNIT: |
| 23. UNIT PRICE: |
| 19. ITEM NUMBER. Line 3 of 8.: |
| 21. QUANTITY: |
| 22. UNIT: |
| 23. UNIT PRICE: |
| 19. ITEM NUMBER. Line 4 of 8.: |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: SV0198-26 |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: SV0198-26 |
| 21. QUANTITY: |
| 22. UNIT: |
| 23. UNIT PRICE: |
| 19. ITEM NUMBER. Line 5 of 8.: |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: |
| 21. QUANTITY: |
| 22. UNIT: |
| 23. UNIT PRICE: |
| 19. ITEM NUMBER. Line 6 of 8.: |
| 21. QUANTITY: |
| 22. UNIT: |
| 23. UNIT PRICE: |
| 19. ITEM NUMBER. Line 7 of 8.: |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: |
| 21. QUANTITY: |
| 22. UNIT: |
| 23. UNIT PRICE: |
| 19. ITEM NUMBER. Line 8 of 8.: |
| 20. SCHEDULE OF SUPPLIES/ SERVICES: |
| 21. QUANTITY: |
| 22. UNIT: |
| 23. UNIT PRICE: |
| 25. ACCOUNTING AND APPROPRIATION DATA: |
| 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY |
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED. INITIALS :
| 29. AWARD OF CONTRACT: REFERENCE OFFER: |
| DATE. YOUR OFFER ON SOLICITATION |
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS.:
| 30b. NAME OF SIGNER (Type or print): |
| 30b. TITLE OF SIGNER (Type or print): |
| 10. THIS ACQUISITION IS UNRESTRICTED: 0 |
| 10. THIS ACQUISITION IS SET ASIDE:: 1 |
| 11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED SEE SCHEDULE: X |
| 13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700): 0 |
| 14. METHOD OF SOLICITATION RFQ: 0 |
| 10. THIS ACQUISITION IS NAICS:: 541620 |
| 14. METHOD OF SOLICITATION IFB: |
| 14. METHOD OF SOLICITATION RFP: 1 |
| 18a. PAYMENT WILL BE MADE BY CODE: |
| 17a. CONTRACTOR/ OFFEROR TELEPHONE NUMBER: |
| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA: 0 |
| 29. AWARD OF CONTRACT : |
| 27a. ARE ATTACHED: 0 |
| 29. AWARD OF CONTRACT DATE Enter 2 digit month, 2 digit day and 4 digit year.: |
| 30c. DATE SIGNED. Enter 2 digit month, 2 digit day and 4 digit year.: |
| 6. SOLICITATION ISSUE DATE. Enter 2 digit month, 2 digit day and 4 digit year.: 2025-12-08 |
| 8. OFFER DUE DATE Enter 2 digit month, 2 digit day and 4 digit year.: 2026-01-16 |
| 8. OFFER LOCAL TIME: 2:00 PM |
| 9. ISSUED BY: UNICOR, FPI CENTRAL OFFICE |
400 1ST ST NW
WASHINGTON DC 20534-0004
| 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK IS CHECKED SEE ADDENDUM: |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 26. TOTAL AWARD AMOUNT (FOR GOVT. USE ONLY): 0.00 |
| 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN |
OFFER :
| 31A. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) : |
| 10. THIS ACQUISITION IS SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS: 0 |
| 10. THIS ACQUISITION IS HUBZONE SMALL BUSINESS: 0 |
| 27a. ARE ATTACHED: |
| 6. SOLICITATION ISSUE DATE. Enter 2 digit month, 2 digit day and 4 digit year.: 2026-01-02 |
| 10. THIS ACQUISITION IS SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS: 0 |
| 10. THIS ACQUISITION IS HUBZONE SMALL BUSINESS: 1 |
| 10. THIS ACQUISITION IS HUBZONE SMALL BUSINESS: 0 |
| 10. THIS ACQUISITION IS HUBZONE SMALL BUSINESS: 0 |
| 23. UNIT PRICE: |
| 23. UNIT PRICE: |
| 23. UNIT PRICE: |
| 23. UNIT PRICE: |
| 23. UNIT PRICE: |
| 23. UNIT PRICE: |
| 23. UNIT PRICE: |
| 23. UNIT PRICE: |
| 27a. ARE ATTACHED: 0 |
| 10. THIS ACQUISITION IS NAICS:: 19.5 M Ann Rece |
| LV_TERMS_OF_DELIV: Terms: |
| INCO1: DST |
| INCO1: DST |
| INCO2: |
| LV_TARGET_VALUE_CHAR: |
| TDLINE: Unicor, SV0198-26, R2 Auditor |
| TDLINE: PROJECT LOCATION IS AS FOLLOWS: |
| TDLINE: Unicor's Electronics Recycling Business Group Factories located in: |
| TDLINE: Atwater, CA; Marianna, FL; Schuylkill, PA; Texarkana, TX; Allenwood, PA; |
| TDLINE: Leavenworth, KS; and Terminal Island, CA. |
| TDLINE: SAM.gov posting: 12/30/2025 |
| TDLINE: Questions Due: 1/9/2025 |
| TDLINE: Quotes Due: 1/16/2026 |
| TDLINE: SOLICITATION: |
| TDLINE: Solicitation is issued as a 1 year with 2 option years, fixed price |
| TDLINE: requirements type contract. |
| TDLINE: Base year plus 2 option years. Base year is calendar year 2026. Option |
| TDLINE: Year 1 is calendar year 2027. Option Year 2 is calendar year 2028. |
| TDLINE: SET ASIDE: |
| TDLINE: This is an unrestricted solicitation. This is NOT a small business |
| TDLINE: set-aside. |
| TDLINE: REQUIREMENT: |
| TDLINE: Unicor is seeking a contract for third party professional auditing and |
| TDLINE: certifying services for six management systems plus one campus site for |
| TDLINE: Unicor's Electronics Recycling Business Group Factories located in: |
| TDLINE: Atwater, CA; Marianna, FL; Schuylkill, PA; Texarkana, TX; Allenwood, PA; |
| TDLINE: Leavenworth, KS; and Terminal Island, CA. |
| TDLINE: -RIOS |
| TDLINE: -Responsible Recycling, R2V3 |
| TDLINE: SALIENT CHARACTERISTICS / ORDER OF EVENTS and EXPECTED SERVICES: |
| TDLINE: See the Performance Work Statement (PWS) for details of work to be |
| TDLINE: performed. |
| TDLINE: If a vendor finds that other services should be completed in addition, |
| TDLINE: please let us know and quote it with the recommended work. |
| TDLINE: QUESTIONS: |
| TDLINE: Questions will be submitted before the deadline and addressed in writing |
| TDLINE: to wesley.newell2@usdoj.gov. |
| TDLINE: AWARD METHODOLOGY: |
| TDLINE: This acquisition will be procured in accordance with FAR Part 12 – |
| TDLINE: Acquisition of Commercial Items. The Government intends to evaluate |
| TDLINE: quotes and award a contract that is the best overall value to the |
| TDLINE: government, in accordance with FAR 52.212-1(g). The Government reserves |
| TDLINE: the right to require the quoter to submit additional information as |
| TDLINE: necessary to support a pre-award determination of responsibility. |
| TDLINE: Evaluation Criteria will include the following: |
| TDLINE: 1. Firm qualifications and experience for each management system. |
| TDLINE: 2. Qualifications and experience of auditors proposed for the contract. |
| TDLINE: 3. Costs |
| TDLINE: 4. ANAB accreditation status for each management system. Current |
| TDLINE: accreditation for each management system is a requirement. |
| TDLINE: 5. Ability to meet UNICOR's schedule needs for the existing facilities. |
| TDLINE: 6. Post-audit processes and schedule that the contractor will use. Also, |
| TDLINE: processes that would be used to address any objections or disputes by |
| TDLINE: UNICOR on audit findings. |
| TDLINE: 7. Compliance with contracting requirements of UNICOR and the Federal |
| TDLINE: Government. |
| TDLINE: CONTRACTOR’S RESPONSIBILITY: |
| TDLINE: It is the responsibility of the Contractor to follow any Special |
| TDLINE: Security Requirements of the correctional facility where the work is |
| TDLINE: performed in the performance of the contract and to consider the effects |
| TDLINE: of those security requirements in the pricing of the proposal. |
| TDLINE: Contractor will be subject to NCIC check to enter federal property for |
| TDLINE: delivery unless a commercial shipping service is used. |
| TDLINE: OFFERS: |
| TDLINE: Signed and dated offers shall be on the SF1449 and are due by 2pm EST, |
| TDLINE: 1/16/2026. |
| TDLINE: They are submitted by email to wesley.newell2@usdoj.gov. |
| TDLINE: Do not send offers via U.S. mail. OMB Clearance 1103-0018. Offer must |
| TDLINE: indicate Solicitation No. SV0198-26, time specified for receipt of |
| TDLINE: offer, name, address, telephone number of offeror, technical description |
| TDLINE: of the items being offered in sufficient detail to evaluate compliance |
| TDLINE: with the requirements in the solicitation, terms of any expressed |
| TDLINE: warranty, price and any discount terms. Offer must include |
| TDLINE: acknowledgment of all amendments, if any. |
| TDLINE: THE FOLLOWING INFORMATION IS REQUIRED TO BE COMPLETED BY THE OFFEROR: |
| TDLINE: SAM UNIQUE ENTITY IDENTIFIER (UEI): |
| TDLINE: _______________________________________ |
| TDLINE: VENDOR POINT OF CONTACT: _____________________________________ |
| TDLINE: VENDOR TELEPHONE: _____________________________ |
| TDLINE: VENDOR EMAIL ADDRESS: ________________________________________ |
| TDLINE: VENDOR BUSINESS SIZE FOR NAICS CODE 541620: Small Business (Y or N): |
| TDLINE: _____________ |
| TDLINE: By submission of an offer, the offeror acknowledges the requirement that |
| TDLINE: a prospective awardee shall be registered in the SAM database (System |
| TDLINE: Award Management) prior to submitting a quote, during performance and |
| TDLINE: through final payment of any contract resulting from this solicitation. |
| TDLINE: The Contracting Officer is Wesley Newell at wesley.newell2@usdoj.gov. |
| TDLINE: PART I: INFORMATION |
| TDLINE: This is a combined synopsis/solicitation for commercial items prepared |
| TDLINE: in accordance with the format in Part 12 as supplemented with additional |
| TDLINE: information included in this notice. This announcement constitutes the |
| TDLINE: only solicitation; offers are being requested and a written solicitation |
| TDLINE: will not be issued. The solicitation number is SV0198-26 and this |
| TDLINE: solicitation is issued as a Request For Proposals (RFP). The |
| TDLINE: solicitation document and incorporated provisions and clauses are those |
| TDLINE: in effect through Federal Acquisition Circular 2025-04. The North |
| TDLINE: American Industry Classification System code is 541620. This |
| TDLINE: requirement is UNRESTRICTED. There is NO small business set aside. |
| TDLINE: UNICOR, Federal Prison Industries, Inc., intends to enter into a 1 year, |
| TDLINE: with 2 option years, firm-fixed-price, requirements contract for the |
| TDLINE: following commercial item(s): |
| TDLINE: See Performance Work Statement – Statement of Work for details on the R2 |
| TDLINE: Auditor requirements. |
| TDLINE: Significant evaluation factors are: |
| TDLINE: 1. Firm qualifications and experience for each management system. |
| TDLINE: 2. Qualifications and experience of auditors proposed for the contract. |
| TDLINE: 3. Costs |
| TDLINE: 4. ANAB accreditation status for each management system. Current |
| TDLINE: accreditation for each management system is a requirement. |
| TDLINE: 5. Ability to meet UNICOR's schedule needs for the existing facilities. |
| TDLINE: 6. Post-audit processes and schedule that the contractor will use. Also, |
| TDLINE: processes that would be used to address any objections or disputes by |
| TDLINE: UNICOR on audit findings. |
| TDLINE: 7. Compliance with contracting requirements of UNICOR and the Federal |
| TDLINE: government. |
| TDLINE: The Government may make award without discussions; therefore, the |
| TDLINE: offeror’s initial offer should contain their best pricing. Award will |
| TDLINE: be based on the best value to the Government considering the evaluation |
| TDLINE: factors listed above. Best value may be determined using tradeoffs |
| TDLINE: among the evaluation factors, so that award may be made to other than |
| TDLINE: the lowest-priced or highest technically-rated proposal. Please note |
| TDLINE: that all offers which fail to furnish required representations and |
| TDLINE: certifications or past performance information or reject the terms and |
| TDLINE: conditions of the solicitation may be excluded from consideration for |
| TDLINE: award. |
| TDLINE: All items will be awarded to one offeror. Failure to submit an offer on |
| TDLINE: all items may prevent an offer from being considered for award. |
| TDLINE: Any contract resulting from this solicitation will not be an obligation. |
| TDLINE: Funds will be obligated by delivery orders. |
| TDLINE: Notice to government when contractor(s) delays: |
| TDLINE: In the event the contractor(s) encounter difficulty in meeting |
| TDLINE: performance requirements, or when there is an anticipated difficulty in |
| TDLINE: complying with the delivery terms or completion dates, or whenever the |
| TDLINE: contractor has knowledge that any actual or potential situation is |
| TDLINE: delaying or threatens to delay the timely delivery/performance of this |
| TDLINE: contract, the contractor must immediately notify the Administrative |
| TDLINE: Contracting Officer at UNICOR in writing, giving pertinent details. This |
| TDLINE: information will not be construed as a waiver by the Government of the |
| TDLINE: required delivery schedule, or the Governments rights to impose |
| TDLINE: consideration against delinquencies or other remedies provided by this |
| TDLINE: contract. |
| TDLINE: Contractor agrees that FPI is in the category of the most favored or |
| TDLINE: best commercial customer category of the Contractor and as such, the |
| TDLINE: Contractor will: |
| TDLINE: During the contract period, the Contractor shall report to the |
| TDLINE: Contracting Officer all price reductions offered to the category of |
| TDLINE: customers that are considered by the Contractor to be their most favored |
| TDLINE: or best commercial customer. |
| TDLINE: 1. A price reduction shall apply to purchases under this contract if, |
| TDLINE: after the award date, the Contractor- |
| TDLINE: ,,i) Revises downward its commercial catalog, price list, schedule, |
| TDLINE: etc., to its best commercial customers (or category of customers) below |
| TDLINE: the awarded price under this contract; |
| TDLINE: ,,ii) Grants more favorable discounts or terms and conditions to its |
| TDLINE: best commercial customers than those contained in this contract that |
| TDLINE: would result in prices below the awarded price under this contract, |
| TDLINE: an/or |
| TDLINE: ,,iii) Grants special discounts to its best commercial customer (or |
| TDLINE: category of |
| TDLINE: customers) that would result in prices lower than the awarded price |
| TDLINE: under this contract. |
| TDLINE: 2. The Contractor shall offer the price reduction to FPI with |
| TDLINE: the same effective date, and for the same time period, as extended to |
| TDLINE: the commercial customer (or category of customers). |
| TDLINE: The Contractor may offer the Contracting Officer a voluntary price |
| TDLINE: reduction at any time during the contract period. |
| TDLINE: The Contractor shall notify the Contracting Officer of any price |
| TDLINE: reduction subject to this clause as soon as possible, but not later than |
| TDLINE: 15 calendar days after its effective date. |
| TDLINE: Future requirements for these or similar items from this or other UNICOR |
| TDLINE: factories may be added to the resulting contract if considered to fall |
| TDLINE: within the scope of work and the price is determined to be fair and |
| TDLINE: reasonable. |
| TDLINE: INVOICES ARE TO BE EMAILED TO: |
| TDLINE: Accounts.payable@usdoj.gov |
| TDLINE: BEST COMMERCIAL CUSTOMER CATEGORY: |
| TDLINE: Contractor agrees that FPI is in the category of the most favored or |
| TDLINE: best commercial customer category of the Contractor and as such, the |
| TDLINE: Contractor will: |
| TDLINE: During the contract period, the Contractor shall report to the |
| TDLINE: Contracting Officer all price reductions offered to the category of |
| TDLINE: customers that are considered by the Contractor to be their most favored |
| TDLINE: or best commercial customer. |
| TDLINE: 1. A price reduction shall apply to purchases under this contract if, |
| TDLINE: after the award date, the Contractor- |
| TDLINE: ,,i) Revises downward its commercial catalog, price list, schedule, |
| TDLINE: etc., to its best commercial customers (or category of customers) below |
| TDLINE: the awarded price under this contract; |
| TDLINE: ,,ii) Grants more favorable discounts or terms and conditions to its |
| TDLINE: best commercial customers than those contained in this contract that |
| TDLINE: would result in prices below the awarded price under this contract, |
| TDLINE: an/or |
| TDLINE: ,,iii) Grants special discounts to its best commercial customer (or |
| TDLINE: category of |
| TDLINE: customers) that would result in prices lower than the awarded price |
| TDLINE: under this contract. |
| TDLINE: 2. The Contractor shall offer the price reduction to FPI with |
| TDLINE: the same effective date, and for the same time period, as extended to |
| TDLINE: the commercial customer (or category of customers). |
| TDLINE: The Contractor may offer the Contracting Officer a voluntary price |
| TDLINE: reduction at any time during the contract period. |
| TDLINE: The Contractor shall notify the Contracting Officer of any price |
| TDLINE: reduction subject to this clause as soon as possible, but not later than |
| TDLINE: 15 calendar days after its effective date. |
| TDLINE: Future requirements for these or similar items from this or other UNICOR |
| TDLINE: factories may be added to the resulting contract if considered to fall |
| TDLINE: within the scope of work and the price is determined to be fair and |
| TDLINE: reasonable. |
| TDLINE: CONTRACTOR’S RESPONSIBILITY: It is the responsibility of the Contractor |
| TDLINE: to follow any Special Security Requirements of the facility where the |
| TDLINE: work is performed in the performance of the contract and to consider the |
| TDLINE: effects of those security requirements in the pricing of the proposal. |
| TDLINE: DEPARTMENT OF JUSTICE CONTRACTOR RESIDENCY REQUIREMENT |
| TDLINE: For three of the five years immediately prior to submission of your |
| TDLINE: offer/bid/quote, or prior to performance under a contract or commitment, |
| TDLINE: individuals or contractor employees providing services to any Federal |
| TDLINE: Bureau of Prisons facility must have: |
| TDLINE: 1. legally resided in the United States (U.S.); |
| TDLINE: 2. worked for the U.S. overseas in a Federal or military capacity; or |
| TDLINE: 3. been a dependent of a Federal or military employee serving overseas. |
| TDLINE: If the individual is not a U.S. citizen, they must be from a country |
| TDLINE: allied with the U.S. The following website provides current information |
| TDLINE: regarding allied countries: http://www.opm.gov/employ/html/citizen.htm |
| TDLINE: By signing this contract or commitment document, or by commencing |
| TDLINE: performance, the contractor agrees to this restriction. |
| TDLINE: INVESTIGATIVE PROCEDURES FOR CONTRACTORS, CONSULTANTS AND VOLUNTEERS |
| TDLINE: The Bureau of Prisons (BOP) policies regarding investigative procedures |
| TDLINE: for contractors and consultants are set forth in Program Statement |
| TDLINE: (P.S.) 3000.02, Human Resource Management (HRM) Manual and P.S. 4100.03, |
| TDLINE: Bureau of Prisons Acquisition Policy (BPAP). In particular, the HRM |
| TDLINE: Manual requires detailed security procedures for all individual |
| TDLINE: contractors including contractors performing pursuant to any purchase |
| TDLINE: order or any purchase card transaction, for which the period of |
| TDLINE: performance is equal to or in excess of 30 days. Additionally, the |
| TDLINE: policy is applicable whenever a contractor is performing pursuant to |
| TDLINE: more than one purchase order or more than one purchase card transaction, |
| TDLINE: for which the periods of performance, when combined, are equal to or |
| TDLINE: exceed 30 days. The requirements of the HRM Manual, Part 731.2 and BPAP |
| TDLINE: Part 37, for implementing such procedures for individual contractors for |
| TDLINE: periods of service exceeding 30 days include: |
| TDLINE: Procedures Implemented by Human Resource Staff: |
| TDLINE: 1) National Crime Information Center (NCIC) Check |
| TDLINE: 2) Name Check |
| TDLINE: INVOICES ARE TO BE EMAILED TO: |
| TDLINE: Accounts.payable@usdoj.gov |
| TDLINE: PART II: FAR CLAUSES |
| TDLINE: 52.204-9, Personnel ID Verification of Contractor Personnel (JAN 2011)] |
| TDLINE: 52.212-4, Contract Terms and Conditions - Commercial Products and |
| TDLINE: Commercial Services. (Nov 2023) |
| TDLINE: 52.216-18, Ordering (AUG 2020) |
| TDLINE: (a) Any supplies and services to be furnished under this contract shall |
| TDLINE: be ordered by issuance of delivery orders or task orders by the |
| TDLINE: individuals or activities designated in the Schedule. Such orders may be |
| TDLINE: issued from date of award through the end of the base year. |
| TDLINE: (b) All delivery orders or task orders are subject to the terms and |
| TDLINE: conditions of this contract. In the event of conflict between a delivery |
| TDLINE: order or task order and this contract, the contract shall control. |
| TDLINE: (c) delivery order or task order is considered “issued” when (–) |
| TDLINE: (1) If sent electronically, the Government either |
| TDLINE: (I) Posts a copy of the delivery order or task order to a government |
| TDLINE: document access system and notice is sent to the Contractor; or |
| TDLINE: (II) Distributes the delivery order or task order via email to the |
| TDLINE: Contractor’s email address |
| TDLINE: (d) Order may be issued be methods other than those enumerated in this |
| TDLINE: clause only if authorized in the contract. |
| TDLINE: (END OF CLAUSE) |
| TDLINE: 52.216-19, Order Limitations (OCT 1995) |
| TDLINE: (a) Minimum Order: When the Government requires supplies or services |
| TDLINE: covered by this contract in an amount less than ___1, The Government is |
| TDLINE: not obligated to purchase, nor is the Contractor obligated to furnish |
| TDLINE: those supplies or services under the contract. |
| TDLINE: (b) Maximum Order: The Contractor is not obligated to honor; |
| TDLINE: ,,(1) Any order for a single item in excess of __$38,000. |
| TDLINE: ,,(2) Any order for a combination of items in excess of _the total |
| TDLINE: contact value, or |
| TDLINE: ,,(3) A series of orders from the same ordering office within 1 days |
| TDLINE: that together call for the quantities exceeding the limitation in |
| TDLINE: paragraph (b)(1) or (2) of this section. |
| TDLINE: (c) If this is a requirements contract (i.e., includes the requirements |
| TDLINE: clause at subsection 52.216-21 of the Federal Acquisition Regulation |
| TDLINE: (FAR)), the Government is not required to order a part of any one |
| TDLINE: requirement from the contractor if that requirement exceeds the maximum |
| TDLINE: order limitation in paragraph (b) of this section. |
| TDLINE: (d) Notwithstanding paragraphs (b) and (c) of this section, the |
| TDLINE: contractors shall honor any order exceeding the maximum order |
| TDLINE: limitations in paragraph (b), unless that order(or orders) is returned |
| TDLINE: to the ordering officer with 3 days after issuance, with written notice |
| TDLINE: stating the Contractor’s intent not to ship the item(or items) called |
| TDLINE: for and the reasons. Upon receiving this notice, the Government may |
| TDLINE: acquire the supplies or services from another source. |
| TDLINE: (END OF CLAUSE |
| TDLINE: 52.216-21, Requirements (Oct 1995) |
| TDLINE: (a) This is a requirements contract for the supplies or services |
| TDLINE: specified, and effective for the period stated, in the Schedule. The |
| TDLINE: quantities of supplies or services specified in the Schedule are |
| TDLINE: estimates only and are not purchased by this contract. Except as this |
| TDLINE: contract may otherwise provide, if the Government’s requirements do not |
| TDLINE: result in orders in the quantities described as “estimated” or “maximum” |
| TDLINE: in the Schedule, that fact shall not constitute the basis for an |
| TDLINE: equitable price adjustment. |
| TDLINE: (b) Delivery or performance shall be made only as authorized by orders |
| TDLINE: issued in accordance with the Ordering clause. Subject to any |
| TDLINE: limitations in the Order Limitations clause or elsewhere in this |
| TDLINE: contract, the Contractor shall furnish to the Government all supplies or |
| TDLINE: services specified in the Schedule and called for by orders issued in |
| TDLINE: accordance with the Ordering clause. The Government may issue orders |
| TDLINE: requiring delivery to multiple destinations or performance at multiple |
| TDLINE: locations. |
| TDLINE: (c) Except as this contract otherwise provides, the Government shall |
| TDLINE: order from the Contractor all the supplies or services specified in the |
| TDLINE: Schedule that are required to be purchased by the Government activity or |
| TDLINE: activities specified in the Schedule. |
| TDLINE: (d) The Government is not required to purchase from the Contractor |
| TDLINE: requirements in excess of any limit on total orders under this contract. |
| TDLINE: (e) If the Government urgently requires delivery of any quantity of an |
| TDLINE: item before the earliest date that delivery may be specified under this |
| TDLINE: contract, and if the Contractor will not accept an order providing for |
| TDLINE: the accelerated delivery, the Government may acquire the urgently |
| TDLINE: required goods or services from another source. |
| TDLINE: (f) Any order issued during the effective period of this contract and |
| TDLINE: not completed within that period shall be completed by the Contractor |
| TDLINE: within the time specified in the order. The contract shall govern the |
| TDLINE: Contractor’s and Government’s rights and obligations with respect to |
| TDLINE: that order to the same extent as if the order were completed during the |
| TDLINE: contract’s effective period; provided, that the Contractor shall not be |
| TDLINE: required to make any deliveries under this contract after ___30 days |
| TDLINE: past the period of performance. |
| TDLINE: Alternate I (Apr 1984). |
| TDLINE: (c) The estimated quantities are not the total requirements of the |
| TDLINE: Government activity specified in the Schedule, but are estimates of |
| TDLINE: requirements in excess of the quantities that the activity may itself |
| TDLINE: furnish within its own capabilities. Except as this contract otherwise |
| TDLINE: provides, the Government shall order from the Contractor all of that |
| TDLINE: activity’s requirements for supplies and services specified in the |
| TDLINE: Schedule that exceed the quantities that the activity may furnish within |
| TDLINE: its own capabilities. |
| TDLINE: 52.217-8 Option to Extend Services (NOV 1999) ] |
| TDLINE: 52.217-9 Option to Extend the Term of the Contract (Mar 2000) |
| TDLINE: (a) The Government may extend the term of this contract by written |
| TDLINE: notice to the Contractor within __60 days___ provided that the |
| TDLINE: Government gives the Contractor a preliminary written notice of its |
| TDLINE: intent to extend at least ___60__ days before the contract expires. The |
| TDLINE: preliminary notice does not commit the Government to an extension. |
| TDLINE: (b) If the Government exercises this option, the extended contract shall |
| TDLINE: be considered to include this option clause. |
| TDLINE: (c) The total duration of this contract, including the exercise of any |
| TDLINE: options under this clause, shall not exceed ___3 years. |
| TDLINE: 52.222-50, Combating Trafficking in Persons (Oct 2025) (22 U.S.C. |
| TDLINE: CHAPTER 78 AND E.O. 13627); |
| TDLINE: 52.223-5, Pollution Prevention and Right-to-Know Information (May 2024) |
| TDLINE: 52.223-10, Waste Reduction Program (May 2024)) |
| TDLINE: 52.223-17 [RESERVED] |
| TDLINE: 52.228-5 Insurance-Work on a Government Installation (Jan 1997) |
| TDLINE: 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004); |
| TDLINE: 52.247-34, F.O.B. Destination, (Jan 1991) delivery shall be FOB |
| TDLINE: destination to UNICOR |
| TDLINE: 52.252-2 Clauses Incorporated By Reference (Feb 1998) |
| TDLINE: This contract incorporates one or more clauses by reference, with the |
| TDLINE: same force and effect as if they were given in full text. Upon request, |
| TDLINE: the Contracting Officer will make their full text available. Also, the |
| TDLINE: full text of a clause may be accessed electronically at this/these |
| TDLINE: address(es): |
| TDLINE: ___________www.acquisition.gov__________________ |
| TDLINE: _____________________________________________ |
| TDLINE: (END OF CLAUSE) |
| TDLINE: DOJ-01 Whistleblower Information Distribution (OCT 2021) |
| TDLINE: Within 30 days of contract award, the contractor and its subcontractors |
| TDLINE: must distribute the “Whistleblower Information for Employees of DOJ |
| TDLINE: Contractors, Subcontractors, Grantees, or Sub-Grantees or Personal |
| TDLINE: Services Contractors” (“Whistleblower Information”) document to their |
| TDLINE: employees performing work in support of the products and services |
| TDLINE: delivered under this contract |
| TDLINE: (https://oig.justice.gov/sites/default/files/2020-04/NDAA-brochure.pdf). |
| TDLINE: By agreeing to the terms and conditions of this contract, the prime |
| TDLINE: contractor acknowledges receipt of this requirement, in accordance with |
| TDLINE: 41 U.S.C. § 4712 and FAR 3.906 & 52.203-17, and commits to distribution. |
| TDLINE: Within 45 days of award, the contractor must provide confirmation to the |
| TDLINE: contracting officer verifying that it has distributed the whistleblower |
| TDLINE: information as required. |
| TDLINE: (End of Clause) |
| TDLINE: DOJ-02 Contractor Privacy Requirements (JAN 2022) |
| TDLINE: A.,,Limiting Access to Privacy Act and Other Sensitive Information |
| TDLINE: (1),,Privacy Act Information |
| TDLINE: In accordance with FAR 52.224-1 Privacy Act Notification (APR 1984) and |
| TDLINE: FAR 52.224-2 Privacy Act (APR 1984), if this contract requires |
| TDLINE: Contractor personnel to have access to information protected by the |
| TDLINE: Privacy Act of 1974, the contractor is advised that the relevant DOJ |
| TDLINE: system of records notices (SORNs) applicable to this Privacy Act |
| TDLINE: information may be found at |
| TDLINE: https://www.justice.gov/opcl/doj-systems-records.1 |
| TDLINE: Applicable SORNs published by other agencies may be accessed through |
| TDLINE: those agencies’ websites or by searching the Federal Digital System |
| TDLINE: (FDsys) available at http://www.gpo.gov/fdsys/. SORNs may be updated at |
| TDLINE: any time. |
| TDLINE: (2),,Prohibition on Performing Work Outside a Government |
| TDLINE: Facility/Network/Equipment |
| TDLINE: Except where use of Contractor networks, IT, other equipment, or |
| TDLINE: Workplace as a Service (WaaS) is specifically authorized within this |
| TDLINE: contract, the Contractor shall perform all tasks on authorized |
| TDLINE: Government networks, using Government-furnished IT and other equipment |
| TDLINE: and/or WaaS and Government information shall remain within the confines |
| TDLINE: of authorized Government networks at all times. Any handling of |
| TDLINE: Government information on Contractor networks or IT must be approved by |
| TDLINE: the Senior Component Official for Privacy of the component entering into |
| TDLINE: this contract. Except where remote work is specifically authorized |
| TDLINE: within this contract, the Contractor shall perform all tasks described |
| TDLINE: in this document at authorized Government facilities; the Contractor is |
| TDLINE: prohibited from performing these tasks at or removing |
| TDLINE: Government-furnished information to any other facility; and Government |
| TDLINE: information shall remain within the confines of authorized Government |
| TDLINE: facilities at all times. Contractors may only access classified |
| TDLINE: materials on government furnished equipment in authorized government |
| TDLINE: owned facilities regardless of remote work authorizations. |
| TDLINE: (3),,Prior Approval Required to Hire Subcontractors |
| TDLINE: The Contractor is required to obtain the Contracting Officer's approval |
| TDLINE: prior to engaging in any contractual relationship (Subcontractor) in |
| TDLINE: support of this contract requiring the disclosure of information, |
| TDLINE: documentary material and/or records generated under or relating to this |
| TDLINE: contract. The Contractor (and any Subcontractor) is required to abide by |
| TDLINE: Government and Agency guidance for protecting sensitive and proprietary |
| TDLINE: information. |
| TDLINE: (4),,Separation Checklist for Contractor Employees |
| TDLINE: The Contractor shall complete and submit an appropriate separation |
| TDLINE: checklist to the Contracting Officer before any employee or |
| TDLINE: Subcontractor employee terminates working on the contract. The |
| TDLINE: Contractor must submit the separation checklist on or before the last |
| TDLINE: day of employment or work on the contract. The separation checklist must |
| TDLINE: verify: (1) |
| TDLINE: 1 “[T]he term ‘record’ means any item, collection, or grouping of |
| TDLINE: information about an individual that is maintained by an agency, |
| TDLINE: including, but not limited to, his education, financial transactions, |
| TDLINE: medical history, and criminal or employment history and that contains |
| TDLINE: his name, or the identifying number, symbol, or other identifying |
| TDLINE: particular assigned to the individual, such as a finger or voice print |
| TDLINE: or a photograph.” 5 U.S.C. § 552a(a)(4). “[T]he term ‘system of records’ |
| TDLINE: means a group of any records under the control of any agency from which |
| TDLINE: information is retrieved by the name of the individual or by some |
| TDLINE: identifying number, symbol, or other identifying particular assigned to |
| TDLINE: the individual.” 5 U.S.C. § 552a(a)(5). |
| TDLINE: return of any Government-furnished equipment; (2) return or proper |
| TDLINE: disposition of personally identifiable information (PII)2, in paper or |
| TDLINE: electronic form, in the custody of the employee or Subcontractor |
| TDLINE: employee including the sanitization of data on any computer systems or |
| TDLINE: media as appropriate; and (3) termination of any technological access to |
| TDLINE: the Contractor’s facilities or systems that would permit the terminated |
| TDLINE: employee’s access to PII or other sensitive information. |
| TDLINE: In the event of adverse job actions resulting in the dismissal of a |
| TDLINE: Contractor or Subcontractor employee before the separation checklist can |
| TDLINE: be completed, the Prime Contractor must notify the Contracting Officer |
| TDLINE: within 24 hours and confirm receipt of the notification. In the case the |
| TDLINE: Contractor is unable to notify the Contracting Officer, then the |
| TDLINE: Contractor should notify the Contract Officer’s Representative (COR). |
| TDLINE: Contractors must complete the separation checklist with the Contracting |
| TDLINE: Officer or COR by returning all Government-furnished property including, |
| TDLINE: but not limited to, computer equipment, media, credentials and |
| TDLINE: passports, smart cards, mobile devices, Personal Identity Verification |
| TDLINE: (PIV) cards, calling cards, and keys and terminating access to all user |
| TDLINE: accounts and systems. Unless the Contracting Officer requests otherwise, |
| TDLINE: the relevant Program Manager or other Key Personnel designated by the |
| TDLINE: Contracting Officer or COR may facilitate the return of equipment. |
| TDLINE: B.,,Privacy Training, Safeguarding, and Remediation |
| TDLINE: (1),,Required Security and Privacy Training for Contractors |
| TDLINE: The Contractor must ensure that all employees take appropriate privacy |
| TDLINE: training, including Subcontractors who have access to PII as well as the |
| TDLINE: creation, use, dissemination and/or destruction of PII at the outset of |
| TDLINE: the employee’s work on the contract and every year thereafter. Training |
| TDLINE: must include procedures on how to properly handle PII, including |
| TDLINE: heightened security requirements for the transporting or transmission of |
| TDLINE: sensitive PII, and reporting requirements for a suspected breach or loss |
| TDLINE: of PII. These courses, along with more information about DOJ security |
| TDLINE: and training requirements for Contractors, are available at |
| TDLINE: https://www.justice.gov/jmd/learndoj. The Federal Information Security |
| TDLINE: Modernization Act of 2014 (FISMA) requires all individuals accessing DOJ |
| TDLINE: information to complete training on records management, cybersecurity |
| TDLINE: awareness, and information system privacy awareness. Contractor |
| TDLINE: employees are required to sign the “Privacy Rules of Behavior,” |
| TDLINE: acknowledging and agreeing to abide by privacy law, policy, and certain |
| TDLINE: privacy safeguards, prior to accessing DOJ information. These Rules of |
| TDLINE: Behavior are made |
| TDLINE: available to all new users of DOJ’s computer network and to trainees at |
| TDLINE: the conclusion of DOJ-OPCL-CS-0005. |
| TDLINE: The Contractor should maintain copies of certificates as a record of |
| TDLINE: compliance and must submit an email notification annually to the COR |
| TDLINE: verifying that all employees working under this contract have completed |
| TDLINE: the required privacy and cybersecurity training. |
| TDLINE: (2),,Safeguarding PII Requirements |
| TDLINE: Contractor employees must comply with DOJ Order 0904 and other guidance |
| TDLINE: published to the publicly-available Office of Privacy and Civil |
| TDLINE: Liberties (OPCL) Resources page3 relating to the safeguarding of PII, |
| TDLINE: including the use of additional controls to safeguard sensitive PII |
| TDLINE: (e.g., the encryption of sensitive PII). This requirement flows down |
| TDLINE: from the Prime Contractor to all Subcontractors and lower tiered |
| TDLINE: subcontracts. |
| TDLINE: (3),,Non-Disclosure Agreement Requirement |
| TDLINE: Prior to commencing work, all Contractor personnel that may have access |
| TDLINE: to PII or other sensitive information shall be required to sign a |
| TDLINE: Non-Disclosure Agreement (NDA) and the DOJ IT Rules of Behavior. The |
| TDLINE: Non-Disclosure Agreement: |
| TDLINE: a),,prohibits the Contractor from retaining or divulging any PII or |
| TDLINE: other sensitive information, or derivatives therefrom, furnished by the |
| TDLINE: Government or to which they may otherwise come in contact as a result of |
| TDLINE: their performance of work under the contract/task order that is |
| TDLINE: otherwise not publicly available, whether or not such information has |
| TDLINE: been reduced to writing; and |
| TDLINE: b),,requires the Contractor to report any loss of control, compromise, |
| TDLINE: unauthorized disclosure, or unauthorized acquisition of PII or other |
| TDLINE: sensitive information to the component-level or headquarters Security |
| TDLINE: Operations Center within one (1) hour of discovery. |
| TDLINE: The Contractor should maintain signed copies of the NDA for all |
| TDLINE: employees as a record of compliance. The Contractor should also provide |
| TDLINE: copies of each employee’s signed NDA to the Contracting Officer before |
| TDLINE: the employee may commence work under the contract/task order. |
| TDLINE: (4),,Prohibition on Use of PII in Vendor Billing and Administrative |
| TDLINE: Records |
| TDLINE: The Contractor’s invoicing, billing, and other financial or |
| TDLINE: administrative records or databases is not authorized to regularly store |
| TDLINE: or include any sensitive PII or other confidential government |
| TDLINE: information that is created, obtained, or provided during the |
| TDLINE: performance of the contract without the written permission of the Senior |
| TDLINE: Component Official for Privacy (SCOP). It is acceptable to list the |
| TDLINE: names, titles and contact information for the Contracting Officer, COR, |
| TDLINE: or other personnel associated with the |
| TDLINE: administration of the contract in the invoices as needed. |
| TDLINE: (5),,Reporting Actual or Suspected Data Breach |
| TDLINE: Contractors must report any actual or suspected breach of PII within one |
| TDLINE: hour of discovery.4 A “breach” is an incident or occurrence that |
| TDLINE: involves the loss of control, compromise, unauthorized disclosure, |
| TDLINE: unauthorized acquisition, or any similar occurrence where: (1) a person |
| TDLINE: other than an authorized user accesses or potentially accesses PII or |
| TDLINE: (2) an authorized user accesses or potentially accesses PII for an other |
| TDLINE: than authorized purpose. The report of a breach must be made to DOJ. The |
| TDLINE: Contractor must cooperate with DOJ’s inquiry into the incident and |
| TDLINE: efforts to minimize risks to DOJ or individuals, including remediating |
| TDLINE: any harm to potential victims. |
| TDLINE: a),,The Contractor must develop and maintain an internal process by |
| TDLINE: which its employees and Subcontractors are trained to identify and |
| TDLINE: report the breach, consistent with DOJ Instruction 0900.00.015, |
| TDLINE: Reporting and Response Procedures for a Breach of Personally |
| TDLINE: Identifiable Information. |
| TDLINE: b),,The Contractor must report any such breach by its employees or |
| TDLINE: Subcontractors to the DOJ Security Operations Center (dojcert@usdoj.gov, |
| TDLINE: 202-357-7000); Component-level Security Operations Center and |
| TDLINE: Component-level Management Team, where appropriate; the COR; and the |
| TDLINE: Contracting Officer within one (1) hour of the initial discovery. |
| TDLINE: c),,The Contractor must provide a written report to the DOJ Security |
| TDLINE: Operations Center (dojcert@usdoj.gov, 202-357-7000) within 24 hours of |
| TDLINE: discovery of the breach by its employees or Subcontractors. The report |
| TDLINE: must contain the following information: |
| TDLINE: i.,,Narrative or detailed description of the events surrounding the |
| TDLINE: suspected loss or compromise of information.6 Date, time, and location |
| TDLINE: of the incident. |
| TDLINE: ii.,,Amount, type, and sensitivity of information that may have been |
| TDLINE: lost or compromised, accessed without authorization, etc. |
| TDLINE: iii.,,Contractor’s assessment of the likelihood that the information was |
| TDLINE: compromised or lost and the reasons behind the assessment.7 |
| TDLINE: iv.,,Names and classification of person(s) involved, including victim, |
| TDLINE: Contractor employee/Subcontractor and any witnesses. |
| TDLINE: v.,,Cause of the incident and whether the company’s security plan was |
| TDLINE: followed and, if not, which specific provisions were not followed.8 |
| TDLINE: vi.,,Actions that have been or will be taken to minimize damage and/or |
| TDLINE: mitigate further compromise. |
| TDLINE: vii.,,Recommendations to prevent similar situations in the future, |
| TDLINE: including whether the security plan needs to be modified in any way and |
| TDLINE: whether additional training may be required. |
| TDLINE: d),,The Contractor shall provide full access and cooperation for all |
| TDLINE: activities determined by the Government to be required to ensure an |
| TDLINE: effective incident response, including providing all requested images, |
| TDLINE: log files, and event information to facilitate rapid resolution of |
| TDLINE: sensitive information incidents. |
| TDLINE: e),,At the Government’s discretion, Contractor employees or |
| TDLINE: Subcontractor employees may be identified as no longer eligible to |
| TDLINE: access PII or to work on that contract based on their actions related to |
| TDLINE: the loss or compromise of PII. |
| TDLINE: (6),,Victim Remediation |
| TDLINE: At DOJ’s request, the Contractor is responsible for notifying victims |
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File details come from the government source that posted it. Updated .