3_12A2295_Addendum_1.pdf

“Provide a safe and reliable transportation network that serves all people and respects the environment.”

STATE OF CALIFORNIA------- CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF TRANSPORTATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET – MS 65

SACRAMENTO, CA 95816

PHONE (916) 227-6000

TTY 711

www.dot.ca.gov

Making Conservation a California Way of Life.

April 18, 2025

REQUEST FOR QUALIFICATIONS (RFQ) NOTICE NUMBER 12A2295

ADDENDUM NO. 1

A&E on-call Environmental Generalist Services

The purpose of this Addendum is for the Department to provide responses and/or clarification for the following concerns:

1. Vendor clarification for SOQ Instructions (dated 10/07/2020), Section II. Definitions, Item O

2. Executive Order (EO) N-12-23 as it relates to the use of Generative Artificial Intelligence (GenAI) replaces Executive Order N-12-12 and retires GenAI Reporting and Factsheet Form STD1000.

1. Vendor clarification for SOQ Instructions (dated 10/07/2020), Section II. Definitions, Item O

Question:

Page 3, item O of the SOQ Submittal Instructions states that “Vendor services will require a minimum of three bids to be submitted to the Caltrans Contract Manager at the time these services are required at the Task Order level.” This is in conflict with information shared at multiple outreaches throughout the past year and via addenda to similar contracts. Can you please confirm if three bids will indeed be required?

Department Response:

SOQ Instructions (dated 10/07/2020), Section II. Definitions, Item O, first and second paragraph is amended to read as follows: “O. Vendor Services are Trade services incidental to the core A&E services. Firms providing Trade services will be required to submit their rate sheets (in lieu of bids) listing each item with its corresponding unit cost, inclusive of all direct and indirect costs used for all clients. Vendor rate sheets shall not include individual personnel labor rates. The Department will scrutinize the vendor Rate Sheets and Prime’s supporting documentations for fair and reasonableness of vendor rate sheets during cost negotiation phase.

Vendor name and description of services shall be clearly identified in the Prime’s transmittal letter and other sections of the SOQ as noted.

Note: All Vendors and the associated service descriptions shall be listed in the SOQ. DBE and Non- DBE vendor names should be identified in the SOQ and include their respective Transmittal Letter accompanied with the A&E Conflict of Interest forms.

RFQ 12A2295 - Addendum No. 1 April 18, 2025

“Provide a safe and reliable transportation network that serves all people and respects the environment.”

2. Executive Order N-12-23 GenAI Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Consultants must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report the consultant GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by the consultant of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject SOQ’s that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Effective February 20, 2025, all Statement of Qualifications (SOQ) must disclose their use of GenAI.

Failure to disclose detailed description of the development and deployment of the use of GenAI tools to the State, may result in disqualification of the procuring of a contract.

A statement in the transmittal letters of the prime consultant and each subconsultant is acceptable. It should state if GenAI is utilized and describe how. If GenAI is not utilized, then a statement to that effect should be included.

All other terms and conditions of the original RFQ Notice dated April 18, 2025, are unchanged.

Please contact Denetia Smith at Denetia.Smith@dot.ca.gov for questions concerning this addendum.

mailto:%20Denetia.Smith@dot.ca.gov

DEPARTMENT OF TRANSPORTATION