1_12A2295_RFQ_Ad.pdf

April 18, 2025 RFQ Number 12A2295

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

REQUEST FOR QUALIFICATIONS NOTICE

NUMBER 12A2295

Read carefully as the following revisions have been made to this document:

• On 03/07/25, GENERAL, Executive Order N-12-23 replaces Executive

Order N-12-12. GenAI Reporting and Factsheet Form STD1000 is retired.

• On 01/31/25, GENERAL the Fee & Escalation table has been revised.

• On 07/25/24, GENERAL, Executive Order N-12-12 – Generative Artificial

Intelligence (GenAI) Technology Use and Reporting added.

Note: Questions concerning this Request for Qualifications (RFQ) must be submitted in writing to the attention of Denetia Smith at Denetia.Smith@dot.ca.gov. Questions must be received no later than seven (7) business days after the RFQ advertisement.

Consultants contacting the District or Division directly seeking information about this RFQ will be disqualified from consideration in the selection process.

Proposers are advised that Caltrans has established a federally mandated overall annual DBE goal comprising both race neutral and race conscious elements to ensure equal participation of DBE groups specified in 49 CFR 26.5. In compliance with 49 CFR 26, Caltrans set a contract goal for DBEs participating in this solicitation expressed as a percentage of the total dollar value of the resultant Agreement. The DBE participation goal for this solicitation is twenty-two percent (22%). See section I.H. in this RFQ for requirements.

I. GENERAL INFORMATION

A. Caltrans is soliciting Statements of Qualifications (SOQs) from qualified firms that may lead to the award of a contract for on-call Environmental Generalist Services. In submitting your SOQ, you shall comply with the instructions found herein. In addition to those programs that are specified in this solicitation, prospective consultants are encouraged to consider programs that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, new emerging firms, and other businesses covered by State and Federal programs.

B. The estimated contract amount is $3,200,000.00 - $5,200,000.00.

C. The estimated contract term is three (3) years.

D. Interviews will be held via WebEx on June 5, 2025. Confirmation letters will be sent to those firms short-listed.

E. The most highly qualified consulting firm will be required to submit an electronic copy of the financial documents listed on the appropriate Financial Documents Submittal Checklist available on the AE Contract Information website. The most highly qualified consulting firm will be notified of their selection and receive instructions for the electronic submission of the financial documents.

The most highly qualified consulting firm must submit a complete financial documents package no later than four (4) days after notification of selection. The prime consultant must submit the complete financial documents package in order for Caltrans to have the information necessary to engage in negotiations. The prime consultant is solely responsible for timely and complete submission of financial documents on behalf of the entire proposed team; financial documents will not be accepted from proposed subconsultant firms. Failure to submit a complete financial documents package by the specified due date may result in termination of negotiations with the most highly qualified consulting firm.

F. Negotiations will be held with the top-ranked firm by teleconference/WebEx during the week of July 14, 2025. The fee for profit shall be ten-point zero percent (10.0%), and the escalation shall be as follows:

Year Period Escalation 1 05/20/2025 - 05/31/2026 1.81% 2 06/01/2026 - 05/31/2027 3.62% 3 06/01/2027 - 05/31/2028 3.62% 4 06/01/2028 - 07/31/2028 3.62%

Notes:

1. Partial year will only occur on the last year of the contract term. All other periods are full years.

2. Increases to the loaded billing rates after contract execution is not authorized for any reason per Article IV, Section 17 and Article XVI, Section 6 of the California Constitution.

G. The scheduled date to complete cost negotiations and submit final cost proposal is July 25, 2025.

H. Disadvantaged Business Enterprise Program

1. This solicitation and resultant Agreement is financed in whole or in part with federal funds and therefore subject to Title 49, Code of Federal Regulations, Part 26 (49 CFR 26) entitled "Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs." To ensure equal participation for Disadvantaged Business Enterprise (DBE) groups specified in 49 CFR 26.5, Caltrans specifies a contract goal for https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information

DBE participation. The required goal for DBE participation in this solicitation is not less than twenty-two percent (22%).

2. Only participation by certified DBEs will count toward the contract goal for this solicitation. In order to count toward a contract goal, a firm must be certified as a DBE by the California Unified Certification Program (CUCP) and possess the NAICS and work codes applicable to the type of work the firm will perform on the Agreement by the SOQ submittal due date. NAICS and Work codes are provided by the Office of Civil Rights website.

3. It is the proposer’s responsibility to verity that the DBE firm is certified as a DBE by the specified SOQ submittal due date and time. The list of DBEs certified by the CUCP are located on the Office of Civil Rights website.

4. A DBE must perform a commercially useful function (CUF) for the type of work it will perform on the Agreement as provided in 49 CFR 26.55(c)(1)-(4). A DBE performs a CUF when it is responsible for the execution of a distinct element of the work of the Agreement and is carrying out its responsibilities by actually performing, managing, and supervising the work involved.

5. See “Statement of Qualifications Submittal Instructions and General Contract Process Information” for detailed information and references to the required forms. Required forms will be made a part of the Agreement. Failure to meet the DBE goal or Good Faith Effort requirements and provide required DBE participation at due date and time of SOQ submittal may result in the SOQ submittal being rejected as non-responsive.

I. Federal and/or State prevailing wage rates may apply. This requirement, if applicable, will be specified in the draft Agreement. See SOQ Submittal Instructions, Section I., H. regarding the California Department of Industrial Relations (DIR) Consultant/Contractor Registration Program on the AE Contract Information website.

J. Caltrans does not guarantee, either expressly or by implication, that any work or services will be required under any contract issued as a result of this RFQ.

K. A Pre-award or Post-award Audit will be performed on any contract issued as a result of this RFQ.

L. Contract boilerplate can be obtained on the AE Contract Information website.

M. Pursuant to Executive Order (EO) N-6-22 issued March 4, 2022, persons identified in the list established by the US Department of the Treasury are ineligible to bid on, submit a proposal for, enter into, or renew any Agreement with the State for any goods and/or services.

https://dot.ca.gov/programs/civil-rights https://dot.ca.gov/programs/civil-rights

Any person who submits a bid or proposal to Caltrans certifies that it is not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions.

If applicable, any person who submits a bid or proposal to Caltrans certifies that its subcontractors are not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

N. Pursuant to Executive Order (EO) N-6-22 issued March 4, 2022, persons identified in the list established by the US Department of the Treasury are ineligible to bid on, submit a proposal for, enter into, or renew any Agreement with the State for any goods and/or services.

Any person who submits a bid or proposal to Caltrans certifies that it is not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions.

If applicable, any person who submits a bid or proposal to Caltrans certifies that its subcontractors are not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

O. Pursuant to Executive Order N-12-23 – Generative Artificial Intelligence

(GenAI) Technology Use and Reporting, effective February 20, 2025.

1. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

2. Consultants must notify the State in writing if it: (1) intends to provide

GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

3. Failure to report GenAI to the State may result in disqualification. The

State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

4. Upon notification by the consultant of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject SOQ’s that present an unacceptable level of risk to the State.

5. Government Code 11549.64 defines “Generative Artificial Intelligence

(GenAI)” as an artificial intelligence system that can generate derived https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

II. SCOPE OF WORK/DELIVERABLES

The work to be performed for this RFQ is described in the Scope of Work/Deliverables and is hereby incorporated as Attachment 1.

III. CONFLICT OF INTEREST

A. Conflicts of interest may occur due to direct or indirect financial or business interests in the work to be performed or in any real property acquired for such project. Conflicts of interest can include, but are not limited to, past, existing or planned activities or because of relationships with other persons or firms. If there is a conflict of interest, the proposed team, including both the prime consultants and subconsultants, and individual employees of team members would actually or potentially be unable to render impartial assistance or advice to Caltrans. The proposer’s objectivity or availability in performing the contract work may be impaired due to actual or potential conflicts of interest.

B. If the proposed team determines that any actual or potential conflicts of interest exists, it must identify and describe in detail each conflict of interest to Caltrans, using the Disclosure of Potential Conflict of Interest Form, which can be found on the AE Contract Information website. Along with the description of the actual or potential conflicts of interest, the proposed team shall also offer measures to avoid, neutralize, or mitigate all listed conflicts. The list of conflicts, including conflicts that apply to individuals as well as firms, and the mitigation measures on the Disclosure of Potential Conflict of Interest Form must be submitted as a separate section in the Statement of Qualifications.

Disclosure of information will not disqualify a proposed team from competing for a contract. The existence of actual or potential conflicts of interest will be used as a criterion to evaluate team availability during the evaluation and selection process. Caltrans reserves the right to terminate negotiations with the first selected firm and begin negotiations with the next selected firm or to cancel the procurement prior to execution if Caltrans learns that the selected team failed to disclose any actual or potential conflicts, which it knew or should have known about, or if the proposed team provided or omitted information on the disclosure form that results in the information being false or misleading.

C. After award, conflict of interest guidelines and policies shall continue to be monitored and enforced by the Caltrans Contract Manager.

Additional information about Conflict of Interest issues can be found in the SOQ Submittal Instructions and General Contract Process Information document (Section V. Post Government Employment Restrictions and Section VI. Conflict of Interest Concerning Consultant(s)) found on the AE Contract Information website. The State and Federal contract boilerplates on DPAC’s website also contain information on conflict of interest issues (Exhibit D) and can be found on the AE Contract Information website.

D. The prime consultant and subconsultants may be proposed on SOQs for other Caltrans A&E on-call contracts; however, the Caltrans Contract Manager may prohibit work on specific project(s) where Caltrans determines that a conflict of interest exists.

IV. SUBMISSION OF STATEMENTS OF QUALIFICATIONS (SOQs)

A. IMPORTANT: Download “Statement of Qualifications Submittal Instructions and General Contract Process Information” from the AE Contract Information website (Dated Rev. 10/07/2020) .

Failure to follow these instructions may result in rejection of your SOQs.

B. SOQ Package Submittal Instructions

Read instructions below carefully. You will be required to submit an electronic SOQ file to Sacramento.

1. The electronic submission of a single unprotected (i.e. not password protected) PDF file of the SOQ is required. The electronic submittal will be accepted until 10:00 a.m. on May 20, 2025. Hard copies of the SOQs are NOT required. Fax copies or copies transmitted by email will not be allowed.

2. You will be required to create a Novell Filr account with Caltrans.

Send an email message to the Contract Analyst, Denetia Smith, at Denetia.Smith@dot.ca.gov containing the information listed below for a link and instructions to complete the self-registration page and submit the SOQ electronically.

• Your firm’s name

• Your email address

• The solicitation number for which you would like to submit a SOQ

The file name shall include the contract number, consultant name (max. 25 characters) separated by an underscore (_), ending with the “.pdf” extension.

Example A: 50A0694_JohnDoeConsulting.pdf Example B: 50A0694_aaa1234engineer.pdf

3. SOQ submittals will be considered non-responsive if the electronic submittal is not received by the date and time specified in this RFQ.

C. Request for RFQ Copies

Copies of this RFQ may be obtained on the CaleProcure website.

https://www.caleprocure.ca.gov/pages/index.aspx

Attachment 1

SCOPE OF WORK/DELIVERABLES

Environmental Generalist Services for Caltrans, Division of Environmental Analysis, Orange County Projects, District 12

On-Call Contract

FOR ENVIRONMENTAL - GENERALIST: (Environmental Generalist) FOR ENVIRONMENTAL - GENERALIST: AIR (Air Quality) FOR ENVIRONMENTAL - GENERALIST: CULTURAL RESOURCE (Cultural Resource) FOR ENVIRONMENTAL - GENERALIST: NOISE (Noise) FOR ENVIRONMENTAL - GENERALIST: PALEONTOLOGICAL (Paleontological Resource) FOR ENVIRONMENTAL - GENERALIST: WATER QUALITY (Water Quality Studies) FOR ENVIRONMENTAL - GENERALIST: VISUAL IMPACT (Visual Impact Analysis)

A. Purpose of Work.

The Consultant shall perform consultation, research, professional and technical services required for Environmental Generalist Services, including, but not limited to, field sampling, analysis, reports, on an “as-needed” basis to support the Department of Transportation (Caltrans), Division of Environmental Analysis, Orange County Projects, District 12, from Phase 0 to Phase 3 completion of District Projects in the maintenance, development and construction of proposed Caltrans transportation facilities. The Caltrans Contract Manager shall assign specific work to the Consultant to assist the Caltrans work force through the issuance of Task Orders describing in detail the services to be performed. The Consultant shall only perform work that is assigned in an authorized Task Order. The Contract does not guarantee that a Task Order shall be issued. The Consultant may provide services to Caltrans including, but not limited to, the preparation of various levels of Environmental Documents and Documentation (ED) and any incidental related environmental technical studies and deliverables such as Environmental Impact Reports (EIR), Environmental Impact Statements (EIS), Initial Study (IS)/Negative Declaration (ND)/Mitigated Negative Declaration (MND), Environmental Assessments (EA)/Finding of No Significant Impacts (FONSI), or Categorical Exemptions (CE)/Categorical Exclusions (CE) as required under the National Environmental Policy Act (NEPA), the California Environmental Quality Act (CEQA), and other applicable statutes, laws, regulations, and policies; project environmental compliance under the National Environmental Policy Act (NEPA), the California Environmental Quality Act (CEQA), and other applicable statutes, laws, regulations, and policies; providing support in obtaining environmentally related permits, licenses, agreements, and certifications (PLACs) from various Federal, State, or Local Resource Agencies or entities; conducting short and long-term environmental mitigation monitoring prior to, during, and after construction projects; providing support for environmental public hearings, community scope meetings and other professional public awareness/outreach activities as required for project approval under Federal and State environmental statutes, laws, regulations, and policies; Community Impact Assessments (CIA); Socioeconomic Impact Analyses; Section 4(f)/6(f) Evaluation; Air Quality; Noise Services; Traffic Services, Visual Services; Cultural Studies/Monitoring & Paleontological Services; Water Quality Studies; Generalist Environmental Services; and other services

1. Exclusion of Work.

The following disciplines are excluded from the Contract:

a. Biological.

b. Hazardous Waste.

c. Existing Environmental Support - The Consultant shall not provide support for any elements completed by other consultants.

The Consultant shall provide support when Caltrans lacks the expertise or available resources. All tasks including, but not limited to, Environmental Generalist Services, may be assigned as work under the Contract.

The Consultant shall provide services for the environmental tasks, which are on the critical path for the completion of the project. Caltrans may require extensive 24/7 service from the Consultant. The Consultant may also be assigned other tasks to support Caltrans.

The Consultant for the Contract shall perform the services above after the contract authority for Contract 12A1946 is exhausted (expected no later than 10/24/2025). The Consultant shall plan accordingly to meet the timing of and the volume of work load needs.

The following project EAs may need additional work under the new contract:

• 0P94U – Cultural and paleontological construction monitoring, environmental commitment monitoring

• 0M980 – Environmental document preparation, cultural and paleontological technical studies

• 0R970 – Cultural technical studies, cultural construction monitoring

• 0S140 – Cultural and paleontological construction monitoring, environmental commitment monitoring

• 0N890 – Paleontological work

• 08692 – Construction monitoring for cultural resources, environmental commitment monitoring, technical studies for paleontological resources

B. Location of Work.

The work shall be performed on projects to improve the State transportation system facilities within Caltrans District 12 Orange County. The specific location within the above-described geographical limits of the work to be performed within this geographic area shall be identified in each Task Order. It may become necessary for Caltrans District 12 projects to extend into Caltrans District 7, 8, or District 11. In such instances, the project work shall not extend more than a ten (10)-mile radius into these Districts.

The Environmental Generalist Services work shall be performed at Division of Environmental Analysis, District 12 Office.

C. Required Services.

1. Pursuant to an authorized Task Order, the Consultant shall provide Environmental Generalist Services within the geographical jurisdiction of the Contract set forth in “Location of Work” Section, and all necessary personnel, material, transportation, lodging, instrumentation, and the specialized facilities and equipment necessary to satisfy all appropriate agencies and required to ensure compliance with all applicable Federal, State, and Local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the Consultant's services and work product. The Consultant shall assist Caltrans, Division of Environmental Analysis, District 12, to produce a plan by developing a complete and biddable Plans, Specifications and Estimate (PS&E) package.

2. Provided in this Scope of Work is a list of proposed Caltrans projects listed under Section C . Required Services, Item No. 9 ; Division of Environmental Analysis Program, District 12, however, this list is not exclusive and it does not constitute a commitment that the projects will be initiated or completed or work assigned to the Consultant. Caltrans reserves the right to add or delete from this list of projects that are within the geographical jurisdiction of the Contract set forth in “Location of Work” Section within the Division of Environmental Analysis Program, District 12 jurisdiction.

Caltrans intends to utilize the Contract to complete a specific piece of work as long as it is located within the geographical jurisdiction of the Contract set forth in the “Location of Work” for each of the projects listed in the Contract utilizing the services described in this Scope of Work and as described in a Task Order. In the future, Caltrans may find it necessary to create a separate contract (or contracts) that involves a specific project listed in the Contract and includes part of the work contained in the Contract. Caltrans reserves the right to procure Architectural and Engineering (A&E) services involving the listed projects or unlisted projects (within the geographical jurisdiction of the Contract set forth in

“Location of Work” Section) involving in whole or in part the same work using a project-specific agreement if the schedule to complete performance of the specific project extends beyond the term of the Contract or the cost to complete the specific project exceeds the dollar balance remaining in the Contract after accounting for amounts due to the Consultant for work previously performed and for work that is scheduled to be performed in executed task orders.

Should a project-specific agreement be procured under these provisions, the parties mutually agree that, in accordance with Exhibit D, Section III, Termination of the Contract, Caltrans shall terminate for convenience the portion of the Contract that includes the common scope of work identified in the project-specific agreement per Exhibit D, Section III, Termination of the Contract. Such partial termination for convenience shall be processed by amendment to the Contract. Unless otherwise required by law, regulation, or Caltrans policy or procedure, the Consultant may compete for these project-specific Contracts.

3. In the Contract is a list of proposed personnel classifications for which services are anticipated to be needed by Caltrans during the term of the Contract; however, this is not an exclusive list of the personnel classifications of Environmental Generalist Services that may be requested. Caltrans reserves the right to add/or delete personnel classifications from this list. Consultant personnel will work under the general direction of a Caltrans Senior.

Contract Manager (1 personnel) Task Order Manager (15 personnel) Environmental Planner (Generalist) (10 personnel) Senior Environmental Scientist (3 personnel) Archaeological Monitor (8-10 personnel) Archaeologist (5-6 personnel) Archaeologist – Principal Investigator (PI) (2 personnel) Architectural Historian / Historian - Principal Investigator (PI) (2 personnel) Paleontological Monitor (8-10 personnel) Paleontologist (3-4 personnel) Paleontology - Principal Investigator (PI) (2 personnel) Environmental Engineer (1-3 personnel) Senior Environmental Engineer (1 personnel)

4. Consultant agrees that:

a. The Consultant Contract Manager or designee shall manage, instruct and supervise all Consultant employees and subcontractors, and shall not allow any other party to manage, instruct and supervise such parties.

b. Consultant shall employ and discharge its own employees and subcontractors.

c. Unless approved in writing by the Caltrans Contract Manager, Consultant shall not hire employees or subcontractors to exclusively and only work on Caltrans matters. Consultant may hire employees and subcontractors for a specific Caltrans matter provided such party has the skills and knowledge to work on other matters and they are assigned to other matters from time to time.

d. The work performed by Consultant, its employees and its subcontractors shall be a regular part of Consultant’s regular and established business.

e. Consultant shall make all of its own business (including personnel) decisions and bear the risk for its decisions.

f. Consultant shall provide its own tools, equipment and supplies, and Consultant shall not rely on Caltrans to provide such tools, equipment and supplies. Notwithstanding the foregoing, Caltrans may, during the term of the Agreement, allow Consultant to access selected items of equipment;

provide non-employee user IDs and related access to Caltrans computer systems to Consultant employees and subcontractors; and provide non-employee access cards and other such forms of identification to Consultant employees and subcontractors.

g. Consultant shall provide its own training to its employees and subcontractors, and Consultant shall not rely upon Caltrans to provide such training.

5. A wide range of Environmental Generalist Services tasks should be expected.

The Consultant shall perform and have the expertise, capability, and equipment necessary to perform this Scope of Work, including, but not limited to, any or all of the following types of tasks/reports/studies/activities/functions which will all be related to Environmental Generalist Services:

a. Construction monitoring.

b. Mitigation implementation monitoring.

c. Environmental Impact Reports.

d. Environmental Impact Statements.

e. Initial Study/Negative Declaration/Mitigated Negative Declaration.

f. Environmental Assessments/Finding of No Significant Impacts.

g. Categorical Exemptions/Categorical Exclusions.

h. Notice of Determination.

i. Record of Decision.

j. Community Impact Analysis/Community Impact Assessments.

k. Land Use and Growth Studies.

l. Perform Environmental Re-evaluations.

m. Prepare and File Notices of Completion.

n. Economic Analysis.

o. Floodplain studies.

p. Preliminary Environmental Assessment Report (PEAR).

q. Climate Change Analysis.

r. Floodplain and Hydrology studies including Geomorphology.

s. Coastal Permits.

t. Section 4(f)/6(f) Evaluations.

u. Prepare and File Notice of Preparation (NOP) and Notice of Intent (NOI).

v. Identify Responsible, Participating and Cooperating Agencies.

w. Prepare Exhibits.

x. Geology and Seismicity Studies.

y. Obtain Right of Entry.

z. Preliminary Environmental Analysis Reports (PEARS).

aa. Community Impact Assessment.

bb. Traffic & Transit Studies.

i. Congestion Pricing.

ii. Screen Line Survey.

iii. Traffic Counts.

cc. Traffic Modeling and Forecasting.

dd. Cumulative impact Analysis.

ee. Public Outreach Activities related to preparation and processing of

CEQA/NEPA Environmental Documents and construction activities.

i. Create and implement a comprehensive Public Awareness

Campaign (PAC).

ii. Inform target audiences of the project purpose and need, description, general schedule, project benefits, future improvements, and other aspects of the project.

iii. Help the public understand construction activities, right of way acquisition, road closures, dust, noise, and other construction related impacts.

iv. Identify potential problems for early resolution, facilitate communication and problem resolution, and establish face-to-face rapport with merchants, large employers, emergency services providers, and residents.

v. Ensure the effective distribution and dissemination of information utilizing a variety of tools including cable television and the Internet.

vi. Integrate this PAC with other PACs and construction projects within the area.

ff. Create and implement a comprehensive PAC.

gg. Revegetation Plans.

hh. Environmental Mitigation Monitoring.

ii. Long Term Mitigation Monitoring.

jj. Digital Electronic document transfers, database updates, and digital electronic filing consistent with the Caltrans Division of Environmental

Analysis standard practices and policies. Web posting, data entry, and filing may be entailed.

kk. Incidental Land Surveying and Mapping to support NEPA/CEQA documentation.

ll. Air Quality Studies.

The Task Orders for Air Quality Studies may include, but are not limited to, project-level and Conformity Analysis, including CO, PM, and other HOT SPOT studies.

i. Health Risk Assessment.

ii. Baseline Emissions Development.

iii. Site Visits.

iv. Hot Spot Analysis, which may include, but not be limited to:

• Carbon Monoxide (CO) analysis.

• Particulate Matter smaller than 10 microns (PM-10 AND

PM-2.5) Analysis.

• Construction Emission Analysis.

mm. Cultural Resource Studies (including architectural history studies).

i. Specialized services that the Consultant shall be prepared to perform itself or via a Subconsultant includes, but not be limited to, the following:

• Historic and archaeological records searches.

• Archaeological surveys.

• Architectural history surveys in accordance with Office of

Historic Preservation Standards (http://ohp.parks.ca.gov/).

• Recordation and evaluation of historic engineering structures (including, but not limited to, bridge and canals).

• Ethnographic and ethnohistoric studies.

• Native American consultation and coordination.

• Identification, exposure, recovery, and documentation of prehistoric and historic archaeological materials and features.

• Recognition, interpretation, and recordation of natural soils;

the recognition, interpretation and recordation of California Holocene and late Pleistocene natural and cultural stratigraphy and any associated cultural deposits (geomorphology/geoarchaeology), as well as late Holocene historic strata.

• Laboratory processing, cataloging, analysis, and preparation of recovered archaeological materials (artifacts and ecofacts) for permanent curation.

• Technical studies including, but not limited to, radiocarbon dating, obsidian hydration and source analysis, vertebrate http://ohp.parks.ca.gov/ and invertebrate faunal analysis, micro- and macro-botanical specimen extraction and paleobotanical analysis, typological, technological, and functional analysis of historic and prehistoric artifacts (lithic, shell, bone, metal, ceramic, glass, and others).

• Preparation of maps, plans, soil or stratigraphic profiles, illustrations, photographs, and other records of archaeological and historical finds.

• Archaeological site stabilization and/or weatherization (including, but not limited to, the acquisition and placement of clean fill of specified particle size and the installation of rip-rap.

• Systematic removal of cultural deposits within the area of direct impact to identify and record features, stratigraphy, and other structural components prior to destruction by construction.

• Archaeological and/or Native American monitoring of highway construction activities.

• Identification of historic properties for eligibility to the National Register of Historic Places and/or as historical resources for the purposes of CEQA, including, but limited to, archaeological resource evaluations, cultural or historic resource evaluations, bridge evaluations, other engineering property evaluations, and historic architectural evaluations.

• Research and development of thematic contexts for specific periods of significance to facilitate the identification and evaluation of specific cultural resource types.

• Determinations of effects of undertakings on historic properties.

• Recommending, developing, and implementing measures to mitigate possible adverse effects and significant impacts to historic properties and historical resources.

• Recordation of historic buildings or structures in accordance with standards of the Historic American Buildings Survey (HABS) and/or the Historic American Engineering Record

(HAER).

• Preparation of descriptive and interpretive reports, websites, videos, and displays including those for public interpretation and outreach.

• Developing GIS and Microsoft Access data consistent with existing District cultural resources databases.

• Collection of the field data necessary to enter points, lines, and polygons into the District cultural resources databases.

ii. Cultural resource compliance documents that the Consultant may be required to prepare include, but not be limited to:

• Historic Property Survey Reports (HPSR).

• Historical Resources Compliance Reports (HRCR).

• Determinations of Eligibility (DOE).

• Data Recovery Plans (DRP) and Historic Property

Treatment Plans (TR).

• Archaeological Evaluation Reports (AER) (includes previously identified as Phase II reports).

• Archaeological Survey Reports (ASR).

• Historic Resource Evaluation Reports (HRER)-

Architectural or Engineering, Historic Resource Evaluation Reports (HRER)-Historic Archaeology.

• Extended Phase I Reports.

• Geoarchaeology/Geomorphology reports.

• Ethnography Reports.

• Findings of Effect (FOE).

• Memorandums of Agreement (MOA).

• Data Recovery (Phase III) Reports.

• Informational letter reports or memo as specified in the Task

Order.

iii. Unless otherwise noted in the Caltrans Task Order, the following requirements shall apply to all cultural resource studies performed under the Contract. Specific requirements for surveys and excavations are outlined in the Contract.

• The Consultant shall obtain copies of appropriate USGS topographic maps/ Digital Ortho Quads (7.5’).

• The Consultant shall be responsible for contacting appropriate historical societies or other groups for information about resources within the study area unless otherwise specified in the Task Order.

• Caltrans shall be responsible for initially contacting appropriate Native American groups to identify concerns about resources within the study area.

• Caltrans shall coordinate with the appropriate Native American group if the project is on land controlled by a federally-recognized Tribe.

• The Consultant shall notify the Caltrans Contract Manager or Caltrans designee in writing at a minimum one (1) week before it begins any field work.

• Unless otherwise specified in Task Order, the Consultant shall initiate field work within ten (10) business days of receipt of Caltrans' signed Task Order and Notice to Proceed.

• Caltrans’ prior written authorization is required for dissemination, in any form, confidential or sensitive information (including, but not limited to, prehistoric site locations) received or developed by the Consultant during the Consultant’s investigation.

• The Consultant shall be familiar with Caltrans’ regulatory framework and have a solid understanding of Cultural Resource requirements pursuant to Caltrans’ Standard Environmental Reference (SER), Section 106 PA, PRC 5024 MOU, NEPA, CEQA, and Section 4(f) at a minimum.

• All Consultant personnel performing Cultural work under individual Task Orders, are required to have reviewed the Task Order(s) once executed and are familiar with the expectations, tasks, and deliverables required.

nn. Noise and Vibration Studies.

The Consultant shall provide services to produce general noise and vibration studies for projects required by FHWA and the CEQA/NEPA process. The Consultant shall provide all necessary equipment and instrumentation to perform work as specified by Task Orders and based on the Caltrans Work Breakdown Structure (WBS) as follows:

i. Perform noise studies on state routes for new construction projects and retrofit projects. Determine if project-related noise impacts are anticipated and provide a recommendation of either abatement or mitigation measures warranted.

ii. Perform vibration studies for new transportation projects or existing transportation facilities. Studies will include measurement or prediction of source levels, propagation and potential impacts.

Pre and post damage assessment surveys and respective documentation will be required.

iii. Perform noise and vibration studies of aircraft and rail when requested by the Caltrans Contract Manager.

iv. Perform all activities related to noise impact analysis for use in the Environmental Document and prepare a technical report documenting study results.

v. The Consultant’s reports shall comply with the content and format specified in the Annotated Noise Study Report Outline in the Forms and Templates of the Caltrans Standard Environmental Reference website (http://www.dot.ca.gov/ser/forms.htm).

http://www.dot.ca.gov/ser/forms.htm

vi. Provide presentation and assistance to Caltrans staff to improve the quality of noise and vibration studies for transportation projects.

vii. All work under this portion of the Contract shall be conducted according to the terms, Provisions, and requirements of the California Department of Transportation “Traffic Noise Analysis protocol”, August 2006 (or the most recent version), the California Department of Transportation “Technical Noise Supplement”, November 2009, (or the most recent version), which can be found in the Caltrans Standard Environmental Reference website (http://www.dot.ca.gov/hq/env/noise/index.htm) (http://env.dot.ca.gov/noise_vibration/transportation_noise/library.

shtml#noiseadv), FHWA, and others.

oo. Paleontology Studies

i. Prepare Paleontological Identification Report (PIR)

ii. Prepare Paleontological Evaluation Report (PER)

iii. Prepare Paleontological Mitigation Plan (PMP)

iv. Prepare Paleontological Mitigation Report (PMR)

v. Prepare Paleontological Stewardship Summary (PSS)

vi. All Consultant personnel performing Paleontological work under individual Task Orders, are required to have reviewed the Task Order(s) once executed and are familiar with the expectations, tasks, and deliverables required.

vii. Consultant should be familiar with Caltrans’ regulatory framework and have a solid understanding of Paleontological requirements pursuant to Caltrans’ Standard Environmental Reference (SER).

pp. Visual Impact Assessment/Visual Impact Analysis/ Visual Impact Studies.

i. Perform visual inventory of the project area, including tree surveys.

ii. Perform viewshed analyses.

iii. Perform scenic resource(s) determination and studies.

iv. Assist in coordination with local agencies, citizen groups, and business groups related to community design and scenic issues.

v. Prepare and distribute viewer surveys to determine viewer sensitivity and reaction to visual change.

vi. Develop visual impact analyses and prepare technical reports.

vii. Prepare conceptual mitigation plans and recommendations.

viii. Prepare abstract for inclusion in environmental document text.

ix. Prepare transmittal memo outlining study results, potential significance of impacts and significance criteria, and proposed mitigation measures.

x. Prepare photo-realistic visual simulation graphics and exhibits.

xi. Perform 3D topographic modeling.

http://www.dot.ca.gov/hq/env/noise/index.htm http://env.dot.ca.gov/noise_vibration/transportation_noise/library.shtml#noiseadv http://env.dot.ca.gov/noise_vibration/transportation_noise/library.shtml#noiseadv

xii. Prepare public exhibits, including, but not limited to, large-scale imagery and graphics, handouts, and videos. Large-scale imagery shall be created using “Genuine Fractals,” or similar software as approved by Caltrans.

qq. Water Quality Studies.

i. Water quality studies for Environmental Impacts Statements

/Environmental Impact Reports.

ii. Prepare Storm Water Data Reports (SWDR).

iii. Prepare Plans, Specifications and Estimates (PS&E) documents including the following:

• Erosion Control (EC).

• Water Pollution Control (WPC).

iv. Conducting field reviews.

v. Prepare permit applications for submittal to State Water Resources

Control Board/Regional Water Quality Control Boards (SWRCB/RWQCBs).

rr. Prepare required correspondence, meeting minutes, agendas, action items, invoices, and status reports.

ss. Prepare and maintain project files.

tt. Prepare and update project schedules.

uu. All final documents must be delivered in print and digital electronic media formats. Print size and numbers as stated in task orders. Digital Electronic format of documents must be in Microsoft Word format with simulations in editable format.

Task Orders may be assigned for the above work.

6. The work shall be performed pursuant to the National Environmental Policy Act

(NEPA), California Environmental Quality Act (CEQA), regional, local, and other applicable statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines.

7. The required information and documentation shall be prepared for project environmental clearance under the National Environmental Policy Act (NEPA), the California Environmental Quality Act (CEQA), Section 106 of the National Historic Preservation Act (NHPA), the January 1, 2014 First Amended Programmatic Agreement (PA) among the Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, and Caltrans regarding compliance with Section 106 of the National Historic Preservation Act, as it Pertains to the Administration of the Federal-Aid Highway Program in California (PA), the Memorandum of Understanding (MOU) between the Federal Highway Administration and Caltrans concerning the State of California’s Participation in the Surface Transportation

Project Delivery Pilot Program, which became effective on July 1, 2007, (MAP- 21 amended 23 US 327 to establish a revised and permanent Surface Transportation Project Delivery Program. As a result, Caltrans entered into a memorandum of understanding pursuant to 23 USC 327 [NEPA Assignment MOU] with FHWA. The NEPA Assignment MOU became effective October 1, 2012.) and other applicable statutes, laws, codes, regulations, and Federal and State policies, procedures, ordinances, standards, specifications, performance standards, and guidelines.

Activities required to conduct specialized studies in architectural history, California history, historical archaeology, ethnographic studies, and prehistoric archaeology shall include, but not be limited to, archaeological excavations and specialized data analyses (including, but not limited to, radiocarbon dating, obsidian hydration dating, identification and analysis of human remains, marine and terrestrial mammal bone, fish bone, and invertebrate remains, identification of macro and micro-botanical material, analysis of lithic artifacts, and geomorphologic analyses). Survey, recordation, and evaluation of standing architectural and engineering structures will sometimes be needed.

8. The Consultant shall also provide large-scale graphic presentations for public exhibits and design support in the development of environmental documents and project approval on Caltrans transportation facilities under the Contract.

9. The projects that Caltrans, Division of Environmental Analysis, District 12, plans to work on under the Contract are as follows:

Project Number/EA Co-Rte-PM Project Description

1200000051/08692 ORA-074-

1/2.09 SR-74 Gap Closure

1200000288/0J680 ORA-241-

27.6/32.3

SR-241, SR-133 to Loma Ridge GP Lanes

1200020060/0C120 ORA-057-

21.1/22.5

SR-57 Truck Climbing Lane

1200020097/0K970 ORA-091-

15.8/18.1

SR-241/91 Direct Connector

1212000056/0G009 ORA-133-

10/11

SR-133, Great Park Blvd Interchange

1213000084/0M980 ORA-005-

17.8/19.7

I-5 El Toro Interchange

1213000099/0M970 ORA-057-

11.5/12.5

SR-57 NB Widening (OCTA)

1213000149/0K720 ORA-055-

10.5/17.8

SR-55 Capacity Increase & Ops.

Improvement

1214000130/0N890 ORA-133-

8.3/9.3

SR-133 Aux Lane

1215000141/0P550 ORA-005-

0/3.4

I-5 Managed Lanes (Avenida Pico to SD County Line)

1216000008/0P730 ORA-074-

13.29/13.29

San Juan Canyon Bride Rail Upgrade

1217000076/0P94U ORA-133-

3.2/4.218

SR-133 Widening and Drainage Improvement

1219000030/0R750 ORA-005-

33.7/35.4

I-5 Safety Traffic Control Modification

1219000070/0R970 ORA-005-

0.5/10

I-5 Multi-Asset Project

1219000072/0R990 ORA-074-

0/11.4

SR-74 Multi-Asset

1219000098/0S140 ORA-001-

21.5/31.1

SR-1 Class II Bike Way

1220000029/0K981 ORA-091-

R9.2/R11.4

SR-91 Improve Complex Interchanges (Seg. 1)

1220000030/0K982 ORA-091-

6.4/9.1

SR-91 Improve Complex Interchanges (Seg. 2)

1220000031/0K983 ORA-091-

4.7/6.5

SR-91 Improve Complex Interchanges (Seg. 3)

1220000087/0S530 ORA-057-

15.9/15.9

SR-57 to WB SR-91 Connector Lane

1220000090/0S560 ORA-133-

7.7/8.3

SR-133/I-405 Class I Bike Path

1221000065/0S930 ORA-001-

0.9/0.9

Metrolink – Serra Siding Ext.

1222000005/0T130 ORA-022-

5.2/R5.9

SR-22 Brookhurt Safety & ADA Improvements

1222000027/0T270 ORA-241-

14.5/27.8

SR-241 Multi-Asset

1222000030/0T280 ORA-005-

8.2/8.2

I-5 Multi-Asset Maintenance Facility

1222000083/0T730 ORA-241-

24.5/35.7

SR-73/5/55 Clean CA Project

1223000008/0T950 ORA-005-

21.1/R29.1

I-5 HOV Op Improvement

1223000124/0U620 ORA-001-

31.1/32.7

Anaheim Bay Gap Closure Bike Lane Project

1223000131/0R57U ORA-405-

11.4/24.2

I-405 Pavement Rehab, Landscaping, & WIM-ADD Station Installation

1224000041/0U860 ORA-057-

15/R22.55

SR-57 Seg. 2 Multi-Asset

The above list is not an exclusive list of projects.

10. At the sole discretion of Caltrans, Consultant may be required to provide the required services on safety projects, emergency projects, Emergency Storm Damage Projects, excess parcel assessments, or other current/future transportation projects, including minor projects not listed above, except for those specially excluded above, within the geographical jurisdiction of the Contract set forth in “Location of Work” Section. However, the dollar value of the services not listed in the Contract shall not exceed 10% of the total value of services that are listed and performed in the Contract.

11. The potential projects may vary in scope and size, and may encompass any type of improvement for the State transportation system including, but not limited to, roadway rehabilitation, widening and/or realignment of existing facilities, relocation of existing facilities, and construction of new facilities. The project location, project limits, purpose, expected results, project deliverables, period of performance, project schedule, and scope of work to be performed shall be described in each Task Order.

12. Consultant shall be available, on two (2) days’ written notice:

a. To meet with Caltrans; to participate in internal Project Development

Team (PDT) meetings or other Caltrans meetings.

b. To attend public meetings (day and evening) where an expert is required.

c. To participate in any public hearings necessary for a Project.

d. To provide technical expertise on an “as-needed” basis.

13. Maintaining a stable work force is essential to the successful completion of Caltrans, Division of Environmental Analysis Program, District 12, work.

Consultant shall implement a personnel retention plan strategy and shall submit a written plan with the Statement of Qualification submittal.

Required Services continued.

1. The Consultant may be expected to spend time for extended assignments to perform A&E services at Caltrans offices. At the sole discretion and convenience of Caltrans, Caltrans may permit Consultant to use office space, office equipment (such as copiers, printers and telephones) and furniture at various Caltrans field offices on a short-term, temporary basis. Consultant will provide its own computers, office supplies, and related work materials. The Consultant, including its Subconsultants, shall include the Field Office Indirect Cost Rate in its cost proposals and use the Field Office Indirect Cost Rate in billing Caltrans for those personnel utilizing Caltrans’ (field) office facilities. The cost rates will reflect the Consultant’s lower costs where Caltrans provides office space, office equipment and furniture.