3-11-25 Prebid attendee list~1.pdf

This is a prebid attendee list document for the State of Oregon, Department of Administrative Services (DAS) State Procurement Services, in support of the Oregon Construction Contractors Board (CCB) procurement for a Statewide Licensing and Enforcement Solution for Construction Contractors. The procurement seeks a comprehensive, cloud-based Commercial Off-The-Shelf (COTS) Software-as-a-Service (SaaS) solution to replace legacy systems and manage licensing, enforcement, and dispute resolution for approximately 42,000 licensed construction contractors. A voluntary pre-proposal conference was held on January 27, 2026, at 9:00 AM Pacific Time. Questions from interested vendors were due by February 10, 2026, at 10:00 AM, with answers provided around February 17, 2026. Final proposals are due March 2, 2026, at 10:00 AM. The contract term includes implementation and five years of operations and maintenance, with full implementation and operational status required by June 30, 2027.

The total contract budget is $4,000,000 for the initial term, with implementation costs estimated between $900,000 and $1,400,000 and annual operations and maintenance costs ranging from $200,000 to $250,000 per year. Funding will be provided through the CCB's accumulated reserves, which are wholly other-funded. The solution must support online transactions, payments, document management, case workflow management, and compliance tracking. Vendors must demonstrate compliance with Oregon's Information Technology Control Standards, support Level 3 classified data protection, implement NIST SP 800-53 moderate security controls, comply with the Oregon Consumer Privacy Act, provide GovRAMP authorization or equivalent security certifications, and support Azure cloud hosting. The procurement requires comprehensive implementation support including system security planning, requirements traceability, testing, training delivery, and documented Service Level Agreements. Warren Nickerson, State Procurement Analyst, serves as the single point of contact at 971-375-5148 or Warren.Nickerson@das.oregon.gov.