3-1 - SB26024 - Invitation to Bid - Price Snow Removal.pdf

Division of Facilities Construction and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Invitation to Bid

Standard Low Bid Procurement for Snow Removal Services

April 13, 2026

Price DABS #7 Division of Facilities Construction and Management

50 North 100 West

Price, UT 84501

AND

Price Department of Natural Resources

Division of Facilities Construction and Management 345 N Carbonville Rd

Price, UT 84501

AND

Price Public Safety

Division of Facilities Construction and Management 940 South Carbon Ave

Price, UT 84501

U3P Reference #SB26024

DFCM Invitation to Bid for Snow Removal Services, 03.26.2026 2

Solicitation Summary

The State of Utah Division of Facilities Construction and Management (DFCM) is requesting bids from Snow Removal Service Contractors for snow removal, and Ice control at the service location(s) listed below:

Service Location:

Price DABS #7 Division of Facilities Construction and Management 50 North 100 West Price, UT 84501

AND

Price Department of Natural Resources Division of Facilities Construction and Management 345 N Carbonville Rd Price, UT 84501

AND

Price Public Safety Division of Facilities Construction and Management 940 South Carbon Ave Price, UT 84501 U3P Reference #SB26024

Brief Description of Services:

Snow removal may include plowing, shoveling, snow blowing, de-icing, and application of salt or ice melt as needed for the Service Location provided. The awarded Contractor is responsible for furnishing all labor, equipment and supplies to provide the contracted services. All work shall be performed to DFCM standards.

Facility Management Coordination and Contact Information:

Facility Manager: Eric Parker| 801-374-7099 | enparker@utah.gov

Contract Information:

Contract Period: 3 years Contract Period Effective Date: June 1, 2025 Contract Period Termination Date: May 31, 2028

Solicitation Schedule

Event Date Time Location

Solicitation Posting Monday, April 13, 2026 3:00 PM U3P

Questions Deadline Tuesday, April 21, 2026 3:00 PM U3P

Addendum Deadline Thursday, April 23, 2026 3:00 PM U3P

Bid Deadline Tuesday, April 28, 2026 3:00 PM U3P

Announcement of Awarded Contractor

Wednesday, April 29, 2026 5:00 PM U3P https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities

DFCM Invitation to Bid for Snow Removal Services, 03.26.2026 3

Solicitation Documents

Solicitation Documents and Forms The solicitation documents consist of all documents listed below and referenced within this solicitation. The following documents and forms can be accessed in the U3P project for this solicitation:

Solicitation specific documents:

- Invitation to Bid Solicitation

Standard documents and forms:

- DFCM Contractor Performance References Form

- DFCM Snow Removal Maintenance Service Contract, including:

Attachment A, State of Utah Agency Standard Terms and Conditions for Goods and/or Services

Attachment B, Ground Maintenance and/or Snow Removal Services Payment Schedule

DFCM Invitation to Bid for Snow Removal Services, 03.26.2026 4

Snow Removal Maintenance Scope of Work

Description of Services and Scope of Work:

Snow removal may include plowing, shoveling, snow blowing, de-icing, and application of salt or ice melt as needed for the Service Location provided. The awarded Contractor is responsible for furnishing all labor, equipment and supplies to provide the contracted services. All work shall be performed to DFCM standards.

All work shall be performed by individuals directly employed and supervised by the Contractor.

All work performed outside of the scope of this contract shall be done only after authorized by the DFCM Facility Manager and at the rate quoted by the Contractor and accepted by DFCM.

Standard Snow Removal Service Specifications and General Requirements:

1. Services Provided The contractor shall provide snow and ice management services for the property, including:

• Sidewalk Snow Removal o Remove snow from all designated sidewalks, walkways, entryways, and pedestrian paths.

o Ensuring paths are cleared to a safe, walkable width and down to the pavement where possible.

• Parking Lot Snow Removal o Plow and remove snow from the parking lot areas once snow accumulation reaches 2 inches or greater.

o Snow will be pushed and piled in designated snow storage areas on the property.

• Ice Control o Apply ice melt and/or salt to sidewalks, entrances, and other high-traffic pedestrian areas after snow removal.

o Apply salt or de-icing material to parking lot areas as needed to improve traction and reduce ice buildup.

2. Service Timing

• Snow clearing will be performed during or after snowfall events as needed to maintain safe access.

• Priority will be given to building entrances, sidewalks, and main traffic lanes.

3. Snow Storage

• Snow will be pushed and piled in designated locations on the property.

• Hauling snow off-site is not included unless specifically requested.

4. Equipment & Materials The contractor will supply all necessary:

• Snowplows

• Shovels and snow blowers

• De-icing materials (salt/ice melt)

• Labor required to complete the work.

DFCM Invitation to Bid for Snow Removal Services, 03.26.2026 5

Procurement Process

1. Mandatory Meeting A mandatory meeting will not be held.

2. Requests for Information, Questions and Addendum All solicitation related requests for information, clarifications, and questions must be submitted to DFCM via the U3P website no later than the time and date specified on the Solicitation Schedule. An addendum in response will be posted on the U3P website no later than the time and date specified on the Solicitation Schedule. All addenda issued shall become part of the solicitation, and any changes or additional requirements shall be incorporated into the Contractor’s bid.

3. Bid Deadline Bids are to be submitted on the Snow Removal Cost Proposal Form included with this solicitation electronically through the U3P website until the bid deadline listed in the Solicitation Schedule. It is the sole responsibility of the Contractor to ensure their bid reaches U3P before the bid deadline. Contractors attempting to submit bids through the U3P website after the bid deadline has passed will not be successful and therefore disqualified from consideration of award of this Contract. Technical questions related to U3P should be directed to u3padmin@utah.gov.

4. Bidding Requirements Before submitting a bid, each Contractor shall carefully examine the solicitation documents and shall visit the site services will be provided for; shall fully inform themselves as to all existing conditions and limitations; and shall include in their bid the cost of all work necessary to satisfactorily fulfill the requirements of the Contract.

If the Contractor observes that portions of the solicitation documents are incompliant with applicable laws, rules, and regulations or contain obvious erroneous or uncoordinated information, the Contractor shall promptly notify the DFCM Representative, and the necessary changes shall be accomplished by addendum.

DFCM reserves the right to cancel any Contract in which the Contractor cannot meet the terms of the Contract and requirements for their bid.

5. Evaluation of Bids and Contract Award After the bid deadline listed on the Solicitation Schedule has passed, the bids will be opened, and each Contractor’s services prices will be evaluated as described on the Snow Removal Cost Proposal Form included with this solicitation.

DFCM will review all prices for snow removal services provided by the Contractors to determine the Contractor whose prices provide the best value to the State.

DFCM intends to award the Contract to the responsive and responsible Contractor whose prices are determined to provide the best value to the State. The bid tabulation and evaluation results will be posted in U3P.

By submitting a bid, in any format, the Bidder / Offeror / Vendor certifies that: (1) no product to be supplied by the Bidder / Offeror / Vendor in connection with this Solicitation is a “forced labor product” as that term is defined in Utah Code 63G-6a-121; and (2) to the extent, if any, that this Solicitation involves technology, or technology services, networks or systems, the Bidder / Offeror / Vendor is not a “restricted foreign entity” as that term is defined in Utah Code 63G-6a-121.

A copy of the Contract the successful Contractor will be required to sign can be accessed in the ‘Supporting Documentation’ section of the U3P solicitation and is part of this solicitation. The term of the Contract will be as indicated in this solicitation.

6. Contractor’s Insurance Section 18 of the DFCM Snow Removal Service Contract, Attachment A - State of Utah Agency Standard Terms and Conditions for Goods and/or Service requires Contractors to provide and maintain the insurance coverage stated below.

The Certificate of Insurance, showing up-to-date coverage, shall be on file with DFCM before the Contract may commence.

- Workers’ compensation insurance during the term of this Contract for all its employees and any subcontractor employees related to this Contract. Workers’ compensation insurance shall cover full liability under the workers’ https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:u3padmin@utah.gov

DFCM Invitation to Bid for Snow Removal Services, 03.26.2026 6 compensation laws of the jurisdiction in which the work is performed at the statutory limits required by said jurisdiction.

- Commercial general liability [CGL] insurance from an insurance company authorized to do business in the State of Utah. The limits of the CGL insurance policy will be no less than one million dollars ($1,000,000.00) per person per occurrence and three million dollars ($3,000,000.00) aggregate.

- Commercial automobile liability [CAL] insurance from an insurance company authorized to do business in the State of Utah. The CAL insurance policy must cover bodily injury and property damage liability and be applicable to all vehicles used in your performance of services under this Contract whether owned, non-owned, leased, or hired. The minimum liability limit must be $1,000,000 per occurrence, combined single limit. The CAL insurance policy is required if Contractor will use a vehicle in the performance of this Contract.

The State reserves the right to require higher or lower insurance limits where warranted. Failure to provide proof of insurance as required will be deemed a material breach of this Contract. Contractor’s failure to maintain this insurance requirement for the term of this Contract will be snow removal for immediate termination of this Contract.

7. Withdrawal of Bids Bids may be withdrawn on written request received by DFCM from the Contractor prior to the bid deadline. Negligence on the part of the Contractor in preparing the bid confers no right for withdrawal after it has been opened.

8. DFCM Reservation of Rights The Division of Facilities Construction and Management reserves the right to reject any or all bids or to waive any formality or technicality in any bid in the best interest of the State.

Any Contractor who is found to be incompliant with the requirements set forth in the solicitation or Contract may be debarred from consideration for award of any Contracts for a period of up to three years.

9. Licensure The Contractor shall comply with the license laws as required by the State of Utah.

10. Financial Responsibility of Contractors Contractors shall respond promptly to any inquiry by the DFCM to any concern of financial responsibility of the Contractor.

11. Monthly Invoicing Requirements Invoices shall be submitted to DFCM via email to dfcmap@utah.gov in the first week of each month following any month work is performed.

mailto:dfcmap@utah.gov