3-1. Invitation to BID - Information and Specifications.pdf

Boulder County Procurement 1325 Pearl Street

Boulder, CO 80302

INVITATION TO BID

BID-207-25

BACKGROUND:

Boulder County Public Works is soliciting bids from qualified and experienced contractors for the manufacturing and delivery of an 8-foot wide by 4-foot-high precast concrete box culvert. The precast concrete box culvert is to be delivered to N. 119th Street where the road crosses the Leggett Ditch. See maps #1 and #2 for more information on the delivery location. Leggett Ditch is owned and managed by the Leggett Ditch & Reservoir Company.

CONTRACT LANGUAGE:

The successful proposer will be required to enter into a Contract for Construction Services and meet all insurance requirements as required prior to any work beginning.

In the event the selected bidder is unable to commence work as agreed to, the County may rescind the bid award and proceed to award the contract to another proposer based on this BID, re-bid the work, or proceed in any lawful manner the County deems necessary.

AUTHORIZATION TO START WORK:

The selected Contractor will be issued a Notice to Proceed (NTP) once the contract has been executed. Work shall not commence until the Contractor has received the NTP from the County.

W-9 REQUIREMENT:

A copy of your business’ 2025 W-9 submitted with your bid is required.

CERTIFICATE OF GOOD STANDING:

A copy of your business’ State issued certificate submitted with your bid is required if awarded.

Contractors shall be authorized to do business in the State of Colorado and shall provide the county with the current Certificate of Good Standing evidence of such authorization. Furthermore, the contractor shall be responsible for all applicable sales and employment taxes.

INSURANCE REQUIREMENTS:

The insurance requirements are specified in Exhibit A.

PAYMENT FOR SERVICES:

The selected Contractor will be paid in one lump sum upon completion of the Project once the precast concrete box culvert has been delivered, inspected and accepted by the County.

Contractor shall submit, in writing, to Boulder County Public Works Invoices (pwinvoices@bouldercounty.gov) a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name, date(s), type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.

PROJECT SCHEDULE:

Submit a project schedule demonstrating the precast concrete box culvert can be manufactured and delivered to the delivery location between February 27 – March 3, 2026. The schedule shall assume a submittal and resubmittal for the engineering shop drawings with each submittal taking 10 business days for Boulder County to review.

TERMS AND CONDITIONS:

Boulder County Public Works will set the delivery date for the concrete box culvert.

Bidders are expected to examine the engineering drawings, schedule of delivery, and all instructions. Failure to do so will be at the bidder’s risk.

Any interpretation, correction or change of the bid documents will be made by Addendum.

Interpretations, corrections and changes of the bid documents made in any other manner will not be binding, and bidders will not rely upon such interpretations, corrections and changes. The County’s Representative will not be responsible for oral clarification.

SUBMITTAL:

The bidder’s attention is especially call to the items listed below, which must be submitted in full:

• Vendor Information Form

• A detailed project schedule that includes the time for the shop drawings to be reviewed as well as the delivery date.

• Completed Bid Tab

• Insurance Certificate

• 2025 W-9

SUPPORTING DOCUMENTS:

The following documents are part of this BID:

• EXHIBIT A – Insurance Requirements

• Map #1 – N. 119th Street at Leggett Ditch

• Map #2 Delivery Location – N. 119th Street at Leggett Ditch

• North 119th Street over Leggett Ditch Minor Structure Replacement Engineering Plans

• BidTab

• Boulder County Construction Sample Contract mailto:pwinvoices@bouldercounty.gov

Boulder County Purchasing 1325 Pearl Street

Boulder, CO 80302

SPECIFICATIONS

Boulder County Public Works is seeking bids for the manufacturing and delivery of a 8-foot-wide by 4-foot-high precast concrete box culvert meeting the design and specifications requirements contained in the North 119th Street over Leggett Ditch Minor Structure Replacement engineering plans.

Delivery is requested during the period of February 27 – March 3, 2026. At the time of delivery, bidders should assume access across Leggett Ditch on North 119th Street will not be feasible due to the road being closed at the ditch.

Coordination and scheduling with Boulder County’s Road Maintenance Division will be required prior to delivery.