295-20241209112902 TALLAHATCHIE.docx
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- Attached to
- 295-20241209112902 Tallahatchie
- Solicitation number
- 3170031332
- Issued by
- Tunica County, Mississippi
About this file
This is a bid advertisement from Tallahatchie County, Mississippi Board of Supervisors seeking proposals for a VoIP E-911 Phone System. Proposals are due by 10:00 AM on December 27, 2024, at the Tallahatchie County Courthouse in Charleston, Mississippi, or by mail to P.O. Drawer 350, Charleston, Mississippi, 38921. Following the initial proposal submission, qualified bidders will be invited to participate in a reverse auction at the Chancery Clerk's office. Detailed specifications can be obtained from Anita Mullen Greenwood, Chancery Clerk, at (662) 647-5551.
Bids must include F.O.B. pricing to Tallahatchie County, including all pre-delivery, setup charges, title fees, and inspection fees. Bidders must specify manufacturer warranty, approximate delivery time, and location for parts and service. Any exceptions to specifications must be listed with justification in the bid. The Board of Supervisors reserves the right to determine the lowest and best bid and may accept or reject any or all bids. The advertisement is scheduled to be published on December 5 and December 12, 2024.
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Text version
ADVERTISEMENT FOR THE PURCHASE OF
VoIP E-911 PHONE SYSTEM
Notice is hereby given that the Board of Supervisors of Tallahatchie County, Mississippi will accept proposals for the purchase of a VoIP E-911 Phone System. Until the hour of 10:00 o’clock A.M. on Friday, the 27th day of December, 2024 at the Tallahatchie County Courthouse in Charleston, Mississippi, or by mail at P. O. Drawer 350, Charleston, Mississippi, 38921, and said bids shall be opened on Friday, the 27th day of December, 2024 shortly thereafter at the Tallahatchie County Courthouse in Charleston, Mississippi. Detailed specifications may be obtained by contacting Anita Mullen Greenwood, Chancery Clerk of Tallahatchie County, Mississippi at (662) 647-5551 or by mail to Anita Mullen Greenwood at P. O. Box 350, Charleston, MS 38921.
Instruction to Bidders:
1. Following receipt of said proposals, the Board of Supervisors of Tallahatchie County, Mississippi will notify proposers, whose proposals meet the specifications advertised herein, with the date and time for the REVERSE AUCTION. Only qualified proposers shall be allowed to participate in the reverse auction which shall be held in the office of the Chancery Clerk of Tallahatchie County, at the Tallahatchie County Courthouse in the First Judicial District in Charleston, Mississippi.
1. No responsibility will be attached to any person employed by the Board of Supervisors of Tallahatchie County, Mississippi, for the premature opening of any bid not properly addressed and identified as stipulated below:
BID FOR: THE PURCHASE OF VoIP E-911 Phone System
OPENING DATE/TIME: Friday, December 27, 2024, 10:00 A.M.
| 1. | Any exceptions to the specifications must be listed in the bidders bid with justification. Failure to do so will disqualify the bid. |
| 1. | Price bid shall be for F. O. B. Tallahatchie County, Mississippi, and must include any pre-delivery and/or setup charges, title fees and inspection fees. |
| 1. | The bidder shall complete the unit price bid with no further calculations required in order to determine the firm unit price. |
| 1. | Bids must be signed and dated by the bidder’s authorized agent. |
| 1. | All bids must state Manufacturer Warranty. |
| 1. | All bids must state approximate delivery time. |
| 1. | Location for parts and service must be included in the bid and will be a factor in determining the best bid. |
| 1. | It shall be incumbent upon each bidder to understand the specifications on the bid form and to obtain clarification when necessary. It is not the intent of the specifications to limit the bidding process to any make or manufacturer, but to fill a specific need and to perform a specific task. |
| 1. | The board of Supervisors of Tallahatchie County, Mississippi reserves the right to determine which is the lowest and best bid and to accept or reject any or all bids based on that determination. |
Given by order of the Tallahatchie County Board of Supervisors on this the 12th day of November, 2024.
/s/ Anita Mullen Greenwood, Chancery Clerk Publish December 5 and December 12, 2024.
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