285-RFQ 304_Main_Doc_PA-R_Research_Cnsltg_2024 REV 1.docx

STATE OF IDAHO

Idaho Department of Juvenile Corrections

RFQ 304

Juvenile Justice Risk Assessment Consulting

REV 1

Purpose The Idaho Department of Juvenile Corrections (IDJC) is requesting quotes for Juvenile Justice Risk Assessment consulting services, as further detailed in this Request for Quote (RFQ).

The contact for this RFQ is:

Jason Urquhart, Purchasing Agent, IDJC Phone: 208-577-5426 Email: jason.urquhart@idjc.idaho.gov

Time Lines Written questions due (by 11:59:59 p.m. Mountain time): January 24, 2024

Quotes Due (by 5:00 p.m. Mountain time): February 5, 2024

Scope of Work See Exhibit A – Scope of Work.

Invoicing and Payment Submit a single invoice upon completion of all services required in this RFQ to:

Idaho Department of Juvenile Corrections (954 W. Jefferson St., Boise, ID 83702) Attn: Accounts Payable Email: accountspayable@idjc.idaho.gov

Qualifications and Experience The individual providing the services under the Contract must have a PhD. Additionally, the individual providing the services under the Contract must have at least one (1) year of experience providing consulting services performing juvenile justice related statistical analysis.

Notices See section 29, Notices, in the State of Idaho Standard Contract Terms and Conditions. Section 29.A is changed to read:

“A. For notice to the State, the address, phone and facsimile number are:

Idaho Department of Juvenile Corrections 954 W. Jefferson St.

Boise, ID 83702

OR

P.O. Box 83720 Boise, ID 83720-0285 Phone: 208-334-5100 Fax: 208-334-5120

Additionally, for notice to the State, the email address to use is jason.urquhart@idjc.idaho.gov, courtesy copied to jen.callahan@idjc.idaho.gov.”

Priority of Documents See section 34, Priority of Documents, in the State of Idaho Standard Contract Terms and Conditions. The last paragraph of section 34 is changed to read:

“Where terms and conditions specified in the Contractor's Bid, Proposal or Quotation differ from the terms in the Solicitation, the terms and conditions in the Solicitation shall apply. Where terms and conditions specified in the Contractor’s Bid, Proposal or Quotation supplement the terms and conditions in the Solicitation, the supplemental terms and conditions shall apply only if specifically accepted by the Idaho Department of Juvenile Corrections in writing.”

IDJC Not Responsible for Worker’s Compensation Because the Contractor is engaged in its own independent contracting business and is not an employee of IDJC, IDJC will not obtain or provide worker’s compensation insurance for the Contractor or its employees. The Contractor shall obtain worker’s compensation coverage as required by law for itself and its employees, and shall furnish proof of coverage to IDJC upon request. Failure to provide proof of coverage upon IDJC request may result in termination of the Contract.

If the Contractor is exempt from worker’s compensation insurance requirements, the Contractor acknowledges the obligation to obtain appropriate insurance coverage for the benefit of the Contractor and waives any rights to recovery from IDJC for any injuries that the Contractor may sustain while performing services under the Contract.

Auto Insurance The Contractor shall maintain Commercial Automobile Liability and, if necessary, Commercial Umbrella Liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos).

9.1 The Vendor may request a waiver from providing Commercial Automobile and Commercial Umbrella Liability Insurance in its quote if the Vendor will not use any owned, hired or non-owned vehicles to conduct business under the Contract, if it is awarded the Contract, and IDJC will consider the request. If the Vendor submits a request to waive the provision of Commercial Automobile and Commercial Umbrella Liability Insurance after the due date and time for receipt of quotes, IDJC may not consider the request.

9.2 Personal auto insurance is acceptable in lieu of commercial automobile and commercial umbrella liability insurance as long as it provides coverage when the individual is conducting business as a contractor.

W-9 We request that you submit a completed W-9 with your quote, unless you know that you are already set up as a vendor in Idaho’s Luma system. (Please note that you can be a vendor registered in IPRO, which is part of Luma, and not be set up as a vendor that is able to receive payments in the Luma system.)

References IDJC reserves the right to require a list of references. If IDJC identifies to the vendor that this is required, in order to be considered for award (in part), the vendor must provide a list of at least three (3) but no more than five (5) references for which the vendor has provided consulting services within the last two (2) years on a similar scale (or larger scale) to that required in this RFQ. The list must include the client’s business name, the name of a contact that currently works for the client that is familiar with vendor’s work, and that client’s current business phone number and email address.

Additionally, in order to be considered for award (in part) if IDJC requires a reference list, the vendor’s references must provide feedback to IDJC that, in its sole discretion, is satisfactory, in particular regarding the vendor’s quality of work, ability to meet schedules, and communications.

Award Basis and Term Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on Exhibit B - Price Sheet.

The term of the Contract shall be the date of award through October 10, 2024. Upon mutual, written agreement, the contract may be renewed, extended or amended.

Response Complete Exhibit B – Price Sheet, and e-mail, fax, mail, or hand-deliver/courier your quote (Quotation as defined in the Solicitation Instructions to Vendors) or submit your quote via IPRO (IPRO LOGIN) so that it is received at the location specified on the Signature Page prior to the deadline established above.

Quotes must be accompanied by a signed Signature Page.

Quotes must include all Required Submittal Items (See below).

If submitting via IPRO complete Exhibit B – Price Sheet AND in enter the Total Cost from Exhibit B – Price Sheet in IPRO, and UPLOAD all Required Submittal Items.

Exhibit A – Scope of Work

Exhibit B – Price Sheet

Signature Page

Solicitation Instructions to Vendors

State of Idaho Standard Contract Terms and Conditions

W-9

Exhibit B – Price Sheet

Completed Signature Page

See section 5, Qualifications and Experience: The Vendor must provide as part of its quote evidence that the individual that will provide the services under the Contract has a PhD.

See section 5, Qualifications and Experience: The Vendor must provide as part of its quote evidence that the individual that will provide the services under the Contract has at least one (1) year of experience performing juvenile justice related statistical analysis. As part of the evidence, the Vendor must provide details, including specific dates, of projects that the individual has done within the last five (5) years.

Exhibit A – Scope of Work

RFQ 304

Juvenile Justice Risk Assessment Consulting

Below is the Scope of Work for this RFQ (under the heading “Scope of Work”). The services you quote must meet all of the requirements of the Scope of Work. If you cannot meet any of these requirements, you may submit questions in writing to the contact for this RFQ by the Written Questions Due date. After the quotes are due and before the Contract is awarded, IDJC will not consider requests for changes to the Scope of Work and will not accept quotes that don’t meet all of the requirements of the Scope of Work.

1. General Purpose To establish guidelines for determining which variable or variables contained within the Progress Assessment-Reassessment risk assessment tool (PA/R) are related to recidivism. This PA/R offers actionable information that enable the tailoring of care for the IDJC population by way of classifications (level 1-5; with 1 being lowest and 5 being highest risk level). The IDJC recently reviewed the PA/R scores as a predictor and the findings of the report state “it is concluded that the custody levels on the updated PA/R tool also serve as a good predictor of recidivism among juveniles released from IDJC custody.” However, this analysis seeks to determine which variables within the PA/R itself are predictors (not just the score itself).

The PA/R is one of several instruments used by the Idaho Department of Juvenile Corrections (IDJC) to inform decisions regarding custody placement, programming and service provision, and release from custody. Developed in the early 2000s, it was the subject of an evaluation by researchers at the National Partnership for Juvenile Services (NPJS) in 2008. The PA/R tool and classification system was updated in 2016 and put into use in 2017.

These classifications are based on best practices stemming from the “What Works” literature. This literature shows that the best management practices of juvenile corrections is for agencies to create custom made instruments that not only will get away from the “one-size fits all” approach (Wright, Clear, & Dickerson, 1984), but allow for better predictions of recidivism and better management of institutional assignments, placements into programs, and institutional release (Andrew & Bonta, 1995). The proposed research aims at assessing the validity, reliability, equity, and utility of the PA-R.

2. Specific Goals/Aims The aim of the current study is to establish which variables within the PA/R is a good predictor of recidivism rates specific to IDJC youth and gender.

3. Scope of Work

3.1 Kick-Off Meeting

The Contractor must attend a kick-off meeting in-person at IDJC headquarters (954 W. Jefferson St., Boise, ID 83702). At a minimum, the individual that will be performing the services required in this Scope of Work must attend. IDJC anticipates that the meeting will be held the afternoon of March 8, 2024.

3.2 Work Location

The Contractor must perform work required in this Scope of Work off-site, with the exception of the kick-off meeting (see section 3.1, Kick-Off Meeting).

3.3 Data to be Analyzed

The Contractor must analyze Idaho-specific data and will need to determine which variables or combination of variables are predictive of recidivism by gender.

3.4 Determining Recidivism

The Contractor must use statistical models to review variables that make up the PA/R in order to determine which variables predict recidivism.

3.5 Research Design

The Contractor must determine which variables that make up the PA/R are a predictor of recidivism rates.

Method: The Contractor must use the IDJC-provided data from the Idaho Juvenile Offender System (and other systems) to review PA/R data using recidivism.

Note: Recidivism will be used as the dependent variable.

3.6 Required Deliverables

The Contractor must provide a written report to IDJC that identifies outcomes from the Contractor’s data review for IDJC staff and stakeholders on the Contractor’s findings.

3.7 Completion

All services must be completed no later than October 10, 2024.

Exhibit B – Price Sheet

RFQ 304

Juvenile Justice Risk Assessment Consulting

This Exhibit B - Price Sheet must be submitted as part of your quote.

Provide your costs below for the services required in this RFQ meeting the requirements of Exhibit A – Scope of Work and all other requirements in this RFQ. Your costs must be fully burdened to include all costs associated with providing the services.

Line Item 1: Hourly Rate (for providing the services required in this RFQ): $

Total Cost (for all services required in this RFQ): $ (The Total Cost is the Hourly Rate times an estimated seventy-five [75] hours of services.)

We estimate, but do not guarantee, that it will take between fifty (50) and seventy-five (75) hours to complete all of the services required in this RFQ. The Contractor may only invoice for the actual number of hours necessary to complete all of the services required in this RFQ, up to a maximum of seventy-five (75) hours. Upon request, the Contractor must provide a detailed breakdown of the activities that comprised the hours for which it has invoiced, which must be provided no later than two (2) business days after request.

Do not alter this Exhibit B - Price Sheet. Altering this Exhibit B - Price Sheet may be cause for your quote to not be considered for award.

Do not submit pricing on any form or in any document other than this Exhibit B - Price Sheet. Providing your pricing on any form or in any document other than this Exhibit B - Price Sheet may be cause for your quote to not be considered for award.

The Contractor shall not assess any other fees or charges other than those listed as the on this Exhibit B - Price Sheet.

Company Name (Vendor Name):

Contact Name/Phone:

Contact Email:

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