Delivery_Schedule_Atch_2_Amendment_0002.pdf

RFP No. 280-15-0451

Atttachment 2

Amendment 0002

“National Training and Technical Assistance Center for Child, Youth and

Family Mental Health (NTTAC)”

Delivery Schedule

Task Activity Quantity Delivery

General

Requirements

Gen. Req.4

Gen. Req.5(7)

Gen. Req.5(8)

Gen.Req.5(9)

Gen.Req.7.D.i.

Gen.Req.7.D.iv.

Gen.Req.7.D.v.

IT Plan

Information System

Security Plan (ISSP)

System Authorization

Testing, Self-

Assessments, and

Reporting

SAMHSA Security

Awareness Training

List

Content Development and Management Plan

(includes Digital

Engagement)

Web Content Migration

Plan

Contractor shall submit quarterly reports of actual Web-related IT costs to the COR

Draft - NLT 90 calendar days of CED

Final - 30 days after receipt of Government comments

Updates - annually and as required

Draft - NLT 90 calendar days of CED

Final - 30 days after receipt of Government comments

Quarterly and Annually

Upon request

Draft - NLT 60 days of

CED

Final - 30 days after receipt of Government comments

Draft - NLT 90 days of

CED

Final - 30 days after receipt of Government comments

Quarterly

Task 1 – Plans of

Performance

Conduct face-to-face kick-off Meeting

Revised Drafts of the 4

Plans of Performance

Final Plans of

Performance

Update Plan of

Performance

Participate in meetings with previous contractor

Ensure receipt from the previous contractor or

SAMHSA of complete documentation and all government furnished property

Ensure that the

Contractor’s personnel receive training from the previous contractor in all system operation and maintenance functions

As needed

Year 1 – 2 week after CED;

Year 2-5- 4 weeks prior to the beginning of Year

Revised Drafts within 2 weeks of kick-off meeting

Final within one week of feedback

Update upon request

Upon request from COR

NLT 3 weeks from CED

NLT 3 weeks from TOED

Task 2 – Establish and

Maintain a Technical

Assistance Center

Establish a TA Center 1 NLT 12 weeks from CED

2.1 Develop and implement

a process for conducting organizational and management tasks of the

TA Center.

1 NLT 12 weeks from CED

Task 3 – Development and Dissemination of

TA materials

Identify and engage consultants with special expertise

As needed As determined by the

COR/ACOR

3.1 Develop and compile

materials focused on implementation of the

Ongoing

As determined by the

Wraparound model

3.2 Ensure effective

information sharing and external review of practices through webinars

3.3 Provide expert

consultation by researching and preparing papers

6 As determined by the

COR/ACOR

3.4 Develop TA materials

specific to System of

Care communities.

Implement strategies for information development and distribution

Coordinating the distribution of up-to-date information

Implement distance learning capabilities

Set up and manage multiple listservs

Create a process for identifying relevant best practices within sites and a format for disseminating

Develop products for

SOCs and other communities to refine their implementation of the wraparound service

A resource bank of materials developed by sites

On going

NLT 8 weeks CED approved work plan

NLT 8 weeks CED

3.5 Information

Dissemination and

Resource Exchange for

AI/AN Communities

Coordinating the distribution of up-to-date information about the TA Center and sites

Dissemination of

Newsletters

Development and dissemination of fact sheets

Maintain a list of current contact information, for all key staff for each CMHI grantee

NLT 8 weeks of CED

Monthly

Task 4 – Cultural

Competence

Consultation

Provide technical assistance consultation and training to grantees and to system of care communities in the area of cultural competence.

Ongoing As determined by the

COR/ACOR

4.1 Develop a work plan to

increase cultural competence

4.2 Review the cultural

competence needs of grantees and among system-of-care communities

Ongoing As determined by the approved work plan

4.3 Assist the field with

strategic planning in the area of cultural competence ongoing As determined by the approved work plan

4.4 Oversee the TA

provided to system-of-care communities

Ongoing As determined by the

4.5 Document best practices

in CLC, as identified among system-of-care communities

Ongoing As determined by the

COR/ACOR

Task 5 – Youth

Leadership and

Engagement Support

5.1 Develop and implement

a strategy to provide national leadership and engagement among youth who have been involved in mental health systems.

NLT 12 weeks of CED

5.2 Provide administrative

support to ensure that youth engagement occurs in states across the country.

5.3 Supervise and oversee

the functionality of this youth work, ensuring that the vision and mission are in compliance with system of care values and principles.

5.4 Develop and maintain

youth community networks

Task 6 – Development of a Consultant

Clearinghouse

Establish and maintain a

Consultant Clearinghouse

Identify, recruit and prepare TA consultants

Match Grantees with appropriate consultants

Evaluate consultants and provide feedback

Provide information on

Consultant

Clearinghouse to grantees.

Task 7 – TA for

System-of-Care

Grantees

7.1 Implement a process for

developing and adopting training and TA standards and protocols and discuss how they can be tailored to produce the outcomes specified by system-of-care grantees’ TA plans.

1 NLT 8 weeks of CED

7.2 Implement strategic

planning processes that set short-term, intermediate and long-term TA objectives for system-of-care communities

1 NLT 12 weeks of CED

7.3 Contractor shall

implement a plan for cross-grantee TA activities

Assists grantees by planning meetings, workshops and other cross-grantee TA activities.

Provides distance-learning opportunities

Develop and implement a plan for web-based seminars (“webinars”)

NLT 12 weeks of CED

7.4 Collaboration with

Program Partners

Implement a process for collaborating with program partners

NLT 12 weeks of the CED

7.5 Collaboration with

Child-Serving Agencies and Resources

Implement strategies to enhance collaboration

Establish a subject matter expert team

7.6 Technical Assistance

Initiate TA Coaches for system-of-care grantees

Facilitation of the identification of specific community needs, assistance with TA planning, and linking communities with consultants and resources.

Within 8 weeks after the approved work plan.

Task 8 – Technical

Assistance Activities for AI/AN CMHI

Grantees

Conduct technical assistance activities for

AI/AN CMHI Grantees

8.1 Implement a process for

developing and adopting culturally competent training and TA standards and protocols for AI/AN communities

1 NLT 8 weeks of CED

8.2 Coordinate TA

providers in the CMHI

Program to leverage TA to the AI/AN grantees.

Participate in monthly teleconferences and work groups of the

Council on

Collaboration and

Coordination

Participate in national meetings at the request

NLT than 12 weeks of CED of the COR/ACOR

8.3 Individual TA for the

Tribal CMHI grantees

Initiate phone and email contacts with each grantee project director

Facilitate monthly individual grantee conference calls

Develop or review a site-specific TA plan with each grant community and provide

TA coordination to enact that plan.

As Needed

NLT 12 weeks of CED in the base year and then

Twice Monthly for every option year

NLT 12 weeks of CED in the base year and then

Twice Monthly for every option year

As determined by approved work plan

8.4 Cross-Site TA for the

Tribal CMHI grantees

Facilitate conference calls for all tribal CMHI grantees to promote peer-to-peer collaboration and provide TA

Facilitate tribal-specific

Webinars and other group/peer-to-peer TA

Starting NLT 12 weeks CED and Monthly thereafter activities for grantees

Plan, organize and facilitate a 1-day tribal grantee meeting

8.5 Start-up TA for Newly

Funded Tribal CMHI grantees

Weekly phone or e-mail communication to orient new grantee to the

CMHI program

Facilitate a 2-day on-site

“start-up visit”

As determined by approved work plan

Task 9 – Strategic

Planning for non-

CMHI Entities

Implement strategic planning processes that set short-term, intermediate and long-term TA objectives for non-CMHI entities

1 NLT 12 weeks of the

9.1 Implement a plan for

TA activities

Provide distance learning workshops

Provides learning opportunities on issues that assist non-CMHI entities

9.2 Conducting multi-

community TA activities

Provide web-based seminars webinars

9.3 Implement strategies to

enhance collaboration among non-CMHI entities and appropriate child and youth serving agencies

Task 10 -

Conferences and

Meetings

Provide logistics support (travel, lodging and per diem) for 35 persons, in total, for conferences in each year of the contract

6 As determined by the

COR/ACOR

Task 11: -Travel

Support

11.1 TA site visits to SOC

Arrange the travel and logistics for consultants for site visits or to attend other meetings on behalf of the CAFB

11.2 Provide travel and TA

assistance for Cross-

Site Learning

Opportunities for

CMHI Grantees

25 As determined by the

COR/ACOR

11.3 Provide on-site TA

visits to each of the

AI/AN grantees

20 As determined by the

COR/ACOR

11.4 Provide travel and TA

assistance for Cross-

Site Learning

Opportunities for non-

CMHI Grantees

10 As determined by the

COR/ACOR

Task 12-

Writers/Production of Documents

Prepare speeches, presentations or written materials

Policy papers (that are related to meetings conducted under task 10 of this Task order ) highlighting special data and relevant topics concerning mental health

As determined by approved work plan

Task 13 - Translation and Interpretation

Services

Provide sign language and Spanish language interpretation and translation services at conferences and meetings.

Provide document translation services

Task 14 - Reports 14.1 Submit Monthly

Performance Reports

12 NLT 8 weeks after the CED and subsequently by the tenth (10 th ) workday of each month

14.2 Draft Final Report 1 Four (4) weeks prior to

the task order expiration date

14.3 Submit final report 1 Within one week of

receiving edits from the

COR/ACOR

Task 15 – OMB

Clearance

Perform all tasks associated with preparation of OMB clearance packages

Coordinate with

COR/ACOR to review current requirements and policies

Produce and submit clearance package

Task 16 – Transition and Turnover at the

End of the Contract

Develop Transition Plan

Participate in meetings to facilitate transition to the new Contractor

Deliver all publications, equipment, materials, files, etc. to

COR/Alternate COR

Deliver all software acquired, developed or altered with documentation

Return all data used in the

8 weeks prior to end of contract

Transition Plan

End of contract project

Develop inventory list with copies

Optional Task 1-

System of Care

Community Meeting –

Out of DC area

Plan and conduct a regional meeting for system of care grantees in the western part of the country

1 As determined by the

COR/ACOR

Optional Task 2-

System of Care

Community Meeting

– in DC Area

Plan and conduct a regional meeting for system of care grantees in the eastern part of the country

1 As determined by the

COR/ACOR

Optional Task 3 -

Technical Assistance in Child Welfare

Issues

Provide specialized technical assistance to system of care grantees in the area of child welfare issues

Develop products to help identify strategies for establishing linkages between the child welfare and mental health systems

Conduct webinars on

Child welfare issues relevant to the field

Conduct workshops at

Grantee meetings

Optional Task 4-

Technical Assistance in Juvenile Justice

Issues

Provide on-going training and technical assistance on strategies to link juvenile justice and mental health systems

Develop products to help identify strategies for establishing linkages between the juvenile justice and mental health systems

Conduct webinars on

Juvenile Justice issues relevant to SOC

Conduct workshops at

Grantee meetings

Optional Task 5 -

Add New Grantees to Training and

Technical Assistance activities on an “As

Needed Basis.”

Incorporate newly funded grantees in all existing tasks and activities as specified in the Plans of

Performance.

As needed As determined by the