Backup of 280-09-0292 RFP coverletter.wbk

DEPARTMENT OF HEALTH & HUMAN SERVICES

Substance Abuse and Mental Health

Services Administration

Division of Contracts Management, OPS 1 Choke Cherry Rd., Room 7-1051 Rockville, MD 20857

REQUEST FOR PROPOSALS (RFP) No. 280-09-0292

Project Title: ‘HIV/AIDS Education and Training of Social Workers” Date Issued:

May 27, 2009

Date Due:

June 25, 2009

Intent Notice Due:

May 29, 2009 Questions Due:

June 1, 2009

Time Due:

3:00 pm, Local Time

Ladies and Gentlemen:

The Substance Abuse and Mental Health Services Administration (SAMHSA) invites you to submit a proposal in accordance with the requirements of Request for Proposals No. 280-09-0290 for the project entitled, “HIV/AIDS Education and Training of Social Workers.” The North American Industry Classification System (NAICS) code for this acquisition is 611699.

A performance-based, Cost (No Fee) type of contract is contemplated for a Base period of one (1) year, plus four (4) 12-option periods. The planned performance period of this contract will be from September 29, 2009 through September 30, 2014, if all options are exercised. It is expected that one award will be made from this RFP. The incumbent contractor is American Psychiatric Institute on Research and Education (APIRE).

You are expected to respond with technical and cost proposals for the entire project and the total period of performance. Please note the special requirements in Section L, entitled “Instructions, Conditions, and Notices to Offerors.”

It is necessary to read Section C, “Description/Specifications/Work Statement,” to ensure your understanding of this procurement, as well as the evaluation criteria at Section M, “Evaluation Factors for Award.” Offerors should carefully review Section L and Section M of the RFP regarding proposal requirements, such as page limitations and proposal content.

The proposal shall be signed by an official authorized to bind your organization. An original and nine (9) copies of your technical proposal and an original and four (4) copies of your business proposal must be received by the Contracting Officer by no later than 3:00 p.m., local prevailing time, on June 25, 2009.

WHEN UTILIZING THE U.S. POSTAL SERVICE:

Linda Tillery, Contract Specialist PROPOSAL—RFP No. 280-09-0291 Substance Abuse and Mental Health Services Administration

Division of Contracts Management, OPS

1 Choke Cherry Rd., Room 7-1051 Rockville, Maryland 20857

WHEN UTILIZING SPECIAL/OVERNIGHT CARRIER SERVICE OR HAND DELIVERY:

Linda Tillery, Contract Specialist

PROPOSAL—RFP No. 280-09-0291 Substance Abuse and Mental Health Services Administration

Division of Contracts Management, OPS

1 Choke Cherry Rd., Room 7-1051

Rockville, Maryland 20850 The RFP does not commit the Government to pay costs for the preparation and submission of a proposal.

It is brought to your attention that the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with any acquisition action.

Questions concerning any areas of uncertainty which, in your opinion, require clarification or correction must be furnished in writing to the Contracting Officer. Questions should be submitted electronically to the attention of Linda Tillery at Linda.Tillery@samhsa.hhs.gov. The offeror is responsible for confirming receipt of electronic mail. You may also fax your questions to 240-276-1510, attention Linda Tillery, Contract Specialist. Questions are due on June 1, 2009.

We are enclosing a sample “Breakdown of Proposed Estimated Cost” format for your budget summary. Please modify this format to summarize the total costs for each cost element for each task and each year of your proposal, along with a separate summary of costs for each option period. You will still need to attach detailed breakouts of the cost elements as applicable. The “Breakdown of Proposed Estimated Cost” is listed in Section J, Attachment 9, of the solicitation.

Please note that Section K, “Representations, Certifications, and Other Statements of Offerors or Respondents,” can be accessed through the Online Representations and Certification Applications (ORCA) on the internet at the address listed in Section K. Contractors and their subcontractors must acknowledge, in their Original Business Proposal only, completion of the electronic Representations and Certifications.

Requests for any information concerning this RFP should be directed only to Linda Tillery, Contract Specialist, Division of Contracts Management, who may be contacted at (240) 276-1513; collect calls will not be accepted. Discussion of this procurement with any SAMHSA employee outside the Division of Contracts Management may potentially lead to the rejection of the prospective offeror's proposal.

Please submit a completed “Proposal Intent” form by May 29, 2009, indicating your intent to submit a proposal under this RFP. This form is provided as Attachment 10 in Section J, and is needed for review as well as for administrative planning purposes. Your cooperation is appreciated.

Sincerely, James G. Whitt

Contracting Officer

DCM, OPS, SAMHSA

Enclosure: Request for Proposal o. 280-09-0290