28 Abbe Road Fitness Court.pdf

TOWN OF EAST WINDSOR

ENGINEERING & PUBLIC WORKS

11 Rye Street, Broad Brook, CT 06016

Leonard J. Norton, P.E. - Director of Public Works/Town Engineer- Phone (860) 292-7073, Fax (860) 292-7072

BID Documents –28 Abbe Road Fitness Court

East Windsor, CT – July 30, 2026

East Windsor Request for Proposal

The Town of East Windsor intends to select qualified contractor to form and pour a concrete pad for an outdoor fitness court. Interested contractors are asked to complete the RFP Form. Selected contractor shall supply the Town with appropriate Certificates of Insurance and Hold Harmless Agreements. Bid will be submitted to the First Selectman’s Office, ATTN: Jason Bowsza, First Selectman 11 Rye Street, Broad Brook, CT. 06016 clearly marked “28 Abbe Road Fitness Court” no later than 11:00am Monday August 31, 2026.

INFORMATION FOR BIDDERS

Tax Exemption – Purchase of materials are exempt from Connecticut sales tax.

Site Inspection – Each bidder shall satisfy himself as to the nature and location of the work, the general and local conditions and all other matters which can in any way affect the work or the cost of successfully performing the work. All questions shall be submitted by email only to Melissa Maltese mmaltese@eastwindsor-ct.gov. Director Recreation & Community Services, before 11:00 a.m.

Wednesday, August 19, 2026.

Bid – Each bidder shall fill in all blank spaces of the BID FORM in ink with no changes made to the form.

Each bid must be in a sealed envelope addressed to the First Selectman’s Office, Attn: Jason E Bowsza, clearly marked “28 Abbe Road Fitness Court”, 11 Rye Street, Broad Brook, CT 06016, no later than 11:00 a.m. Monday August 31, 2026.

Right to Reject Bids – The town reserves the right to reject any or all bids if it is in the Town’s best interest to do so. Bids submitted or received after the scheduled closing time for receipt of bids will be rejected.

Acceptance of Bids – Acceptance of bid will be by notice of the Director Recreation & Community Services.

mailto:mmaltese@eastwindsor-ct.gov.com

BID FORM

The undersigned declares they have carefully examined the Bid Documents and location(s) of work for the above-referenced project and propose to perform the work at the following UNIT Prices:

Item No Brief Description

Of Work Est Quant Unit Price Total Cost

1 Vapor Barrier (10 mil) Lump Sum $ $

2 Wire Reinforcement Lump Sum $ $

3 Form Lump Sum $ $

4 Pour 4” Concrete Pad Lump Sum $ $

TOTAL BID = $_____________________________

WRITTEN__________________________________________________________DOLLARS

AND ______________________________________________________________CENTS

It is understood that the unit prices will control any contract awarded based on this bid that the estimated quantities above are approximate and used only for the comparison of bids, and that the products obtained by multiplying the above unit prices by estimated quantities and the total thereof have been inserted for the convenience of the bidder in order to facilitate consideration of this and other bids.

The above prices include the cost of all the work to complete the project whether specifically stated or not. The cost of mobilization and demobilization, miscellaneous clearing and grubbing, protection of items, and any other work required to complete the project shall be included in the price stated above.

The time of completion for the project is 60 days from the starting date agreed to by the Town and the Contractor.

The undersigned certifies that he has not colluded with any individual or firm that has a competitive interest in responding to this BID.

Name of Firm: ________________________________________________________________________

Mailing Address: ______________________________________________________________________

Phone Number: ___________________________________

Signature of Bidder: ________________________________________ Title: _______________________

Name and Title (typewritten): ____________________________________________________________

GENERAL CONDITIONS

Site Investigation – The contractor shall thoroughly investigate the site of the work and acquaint himself with all available information concerning the project. Failure to do so shall not relieve him from responsibility for properly estimating the difficulty or cost of successfully completing the project.

Measurements – The Contractor shall be responsible for any measurements.

Lien Releases – The Contractor shall be responsible to provide lien releases for all subcontractors and materials prior to receiving payment.

Protection of Material and Work – The Contractor shall at all times protect and preserve all materials, supplies, equipment, property and completed work and he will be held responsible for any loss or damage by any cause including the elements.

Insurance – The Contractor shall have the required insurance which shall be maintained in force until all work performed on this project is completed. All policies shall hold harmless the Town of East Windsor and the Town, and its agents shall be named additional insured. Each insurance certificate shall contain a statement by the insurance carrier not to cancel the policy except upon thirty – (30) days’ notice to the Town.

Schedule of Insurance:

Manufacturers and Contractor’s Liability:

Personal Injury Liability $1,000,000 per person

$1,000,000 per occurrence

Property Damage $1,000,000 per occurrence

Automotive Liability:

Personal Injury $1,000,000 per person

$1,000,000 per occurrence

Property Damage Liability $1,000,000 per occurrence

Town’s Protective Liability:

Personal Injury Liability $1,000,000 per person

$1,000,000 per occurrence

Property Damage Liability $1,000,000 per occurrence

The Contractor shall also carry Worker’s Compensation Insurance as required by the State of Connecticut and any other applicable laws and regulations for all employees engaged in work under the Contract.

Damages – The Contractor shall pay and make good repair to all losses or damages arising from any cause connected with the Contract, and shall indemnify and save harmless the Town from any and all liability and responsibility for any loss, damage or injury suffered in any way arising out of the Contract and shall defend any suit which may be brought against the Town or its agents, connected with the work under the Contract and shall pay all costs or arising out of the Contract.

Extension of Time – If conditions beyond the control of the Contractor occur and cause delay, the Contractor may request from the Town an extension of time, clearly stating the reason for such request.

The Town may grant such an extension in writing; however, this shall not be deemed to relieve the Contractor from his responsibility under this contract.

Measures to Protect the Public – The Contractor shall provide and maintain warning signs, lights, signal devices and barricades at appropriate locations to warn the public of any damages associated with the project and to prevent access to dangerous areas and shall comply with reasonable requests of the Town Engineer for additional measures to protect the public.

Clean Up – Before the work is considered complete, the Contractor shall thoroughly clean all work areas, and remove all rubbish, debris, unused and surplus material resulting from the project, leaving the premises in a condition satisfactory to the Town. Any disturbed lawn areas shall be restored to as good or better condition to that existing before the project. If the lawn restoration is done late in the year the Contractor shall be required to complete the work to establish an acceptable lawn in Spring of the following year.

Inspection – All materials and workmanship shall be subject to inspection by the Town at any time during storage on-site or construction. The Town has the right to reject defective material and workmanship or require its correction. Rejected workmanship shall be satisfactorily corrected while rejected materials shall be promptly removed from the site.

Changes in Contract Documents, Scope of Work – The Town reserves the right to make changes to the contract documents or change the scope of work at any time before or during the project.

Commencement, Prosecution and Completion – The Contractor shall start work under this contract within 7 days of the Notice to Proceed date, and he shall prosecute the work faithfully to completion, including final clean-up, within the specified time project.

Payments – For a contract under 60 days’ duration, payment shall be made within 30 days of completion of the work. For a contract of 60 days duration or more, partial payments shall be made within 30 days of the receipt of a certified estimate of work performed during the month, approved by the Town.

SPECIAL CONDITIONS

Time for Completion – 60 days starting from a start date mutually acceptable to the Contractor and Town. This project must be substantially completed during this construction season.

Permits – Not required.

Subsurface Information – None available.

CONSTRUCTION REQUIREMENTS

General – The Town intends to secure work which, at a minimum, will meet the requirements of Conn DOT “Standard Specifications for Roads, Bridges, and Incidental Construction, Form 816 latest edition”.